How do I print a list of mail merg recipients?

[Mike Joiner]

I sent application letters using mail merg. I wish to keep track of who has
responded and who I need to contact. To do this I need a list of the
contact's details which are held in the mail merg data file. How do I print
these details off?
I am using windows XP and Microsoft Word 2003.

 

[Peter Jamieson]

Typically in Word 2003, your data source will be an Access ".mdb" format
file. There are various ways you can report the content of that file.
However, I strongly suggest that you make a backup copy of that .mdb file
before trying any of the following...

You can use anything that can read a .mdb format file to list your
recipients, e.g.
a. if you have Access, make a backup copy, then open the .mdb in Access and
use Access reporting to report the data in the .mdb file.
b. if you have Excel, make a backup copy, then open the .mdb in directly in
Excel (should be possible) and use Excel feeatures to report your data
c. or in Word, optionally make a backup copy of the .mdb, then
- create a new mailmerge main document as a "Directory" type mailmerge.
You may find it useful to set up the document in landscape format.
- connect to your .mdb data source
- create a one-row table in that document, with as many columns as you
need to report - e.g. if you have firstname, lastname, address1, city,
state, ZIP, you will need 6 columns
- merge to a new document.
- format/save/print that document as appropriate.

 

[macropod]

Hi Mike,

You could do a simple catalog/directory merge, using an otherwise blank mailerge main document.