How do I rearrange pages in Publishing Layout?

[lgleim]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel I need to rearrange my pages in a 12 page newsletter and I can't for the life of me figure out how to move them around so they are in a different order. Anyone?

 

[John McGhie]

Let me answer this "generally" so you understand the concept:

Unlike Page Layout programs, Word is a word-processor. That means there is
no concept of "pages" stored in the document file. Word "invents" pages
when it displays or prints the document.

So the generic answer to your question is "move the content into the order
you want it to print or display". When you do that, Word will adjust the
pages accordingly.

You cannot pick up "Page 3" and move it somewhere else, because as soon as
you put it somewhere else, it's no longer page 3. But you can (and
should...) grab the content from page 3 and paste it somewhere else. When
you do that, Word will re-arrange all the pages for you automatically.

Hope this helps

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel
I need to rearrange my pages in a 12 page newsletter and I can't for the life
of me figure out how to move them around so they are in a different order.
Anyone?

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]

 

[CyberTaz]

Sorry, but despite the [false] impression it gives you "Publishing Layout
View is exactly that ‹ just another *view* of your document. The fact is
that you are still working in a word processing application, not a page
layout program. In a Word document there are no "pages" to begin with so
there is no simple way to shuffle them. You have to manipulate the content
just as when working in any other view - Cut/Paste.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Jim Gordon Mac MVP]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor:
Intel I need to rearrange my pages in a 12 page newsletter and I can't
for the life of me figure out how to move them around so they are in a
different order. Anyone?

Turn on the Navigation Pane using the View Menu > Nagivation Pane

You can drag pages around using the Navigation pane.

-Jim

 

[CyberTaz]

Hi Jim;

Turn on the Navigation Pane using the View Menu > Nagivation Pane

You can drag pages around using the Navigation pane.

-Jim

Have you thoroughly tested this?

If anything other than a very basic document consisting of identical masters
throughout I think you'll be a bit disappointed... And even in files where
it can be done the result can be unpredictable & quite destructive (i.e.,
severing links between text boxes).

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Jim Gordon Mac MVP]

Hi Jim;






Have you thoroughly tested this?

If anything other than a very basic document consisting of identical masters
throughout I think you'll be a bit disappointed... And even in files where
it can be done the result can be unpredictable& quite destructive (i.e.,
severing links between text boxes).

Regards |:>)
Bob Jones
[MVP] Office:Mac

Hi Bob,

I'm unaware of problems with drag and drop within the Navigation pane,
nor have I noticed bug reports about this until your comments just now.
I did a test with one document before suggesting the procedure and the
test had no problems.

I look forward to sharing your example documents soon.

-Jim

 

[CyberTaz]

Hi Bob,

I'm unaware of problems with drag and drop within the Navigation pane,
nor have I noticed bug reports about this until your comments just now.
I did a test with one document before suggesting the procedure and the
test had no problems.

I look forward to sharing your example documents soon.

-Jim

Hi Jim;

You don't need a sample from me Prove it for yourself...

Test One: Create a new blank Pub Layout doc & insert 2 more pages. Put a
text box on page 2, link it to a text box on page 3, then drag page 3 to
precede page 2 & check the text box link... Still linked?

Test Two: Create a new newsletter from the Project Gallery templates such as
the one called "Float Newsletter". Don't even make any changes, just point
to page 2 -- notice that page 3 highlights in blue as well. Try to drag pg 4
or 5 in between pgs 2 & 3. Try to move 2 or 3 without moving the other.
Regardless of anything else, try to move pg 6.

We haven't even gotten to what happens if there are more complex structural
elements such as Odd/Even section breaks, varied page numbering, multiple
Headers/Footers, etc. As I said, if you have a very simple doc with no
connection from page to page or any of the above you can shuffle the pages
'til your mouse breaks if you wish. I doubt that a 12 page newsletter fits
that description, however.

I would imagine that there haven't been any "bug reports" primarily because
the majority of inexperienced users simply "fill in the blanks" & don't
encounter the problems. Those who do anything more sophisticated are already
using software designed for creating the type of projects they do.

Happy Holidays |:>)
Bob Jones
[MVP] Office:Mac

 

[Jim Gordon Mac MVP]

Hi Jim;

You don't need a sample from me Prove it for yourself...

Test One: Create a new blank Pub Layout doc& insert 2 more pages. Put a
text box on page 2, link it to a text box on page 3, then drag page 3 to
precede page 2& check the text box link... Still linked?

Test Two: Create a new newsletter from the Project Gallery templates such as
the one called "Float Newsletter". Don't even make any changes, just point
to page 2 -- notice that page 3 highlights in blue as well. Try to drag pg 4
or 5 in between pgs 2& 3. Try to move 2 or 3 without moving the other.
Regardless of anything else, try to move pg 6.

We haven't even gotten to what happens if there are more complex structural
elements such as Odd/Even section breaks, varied page numbering, multiple
Headers/Footers, etc. As I said, if you have a very simple doc with no
connection from page to page or any of the above you can shuffle the pages
'til your mouse breaks if you wish. I doubt that a 12 page newsletter fits
that description, however.

I would imagine that there haven't been any "bug reports" primarily because
the majority of inexperienced users simply "fill in the blanks"& don't
encounter the problems. Those who do anything more sophisticated are already
using software designed for creating the type of projects they do.

Happy Holidays |:>)
Bob Jones
[MVP] Office:Mac

Hi again,

Obviously Word 2008 is done, but we MVPs should gather these
step-by-steps and submit them in our channel so they can be rectified in
the next release.

-Jim

 

[CyberTaz]

Merry Christmas, Jim;

Hi again,

Obviously Word 2008 is done, but we MVPs should gather these
step-by-steps and submit them in our channel so they can be rectified in
the next release.

-Jim

I most definitely agree with the principle, but these issues don't fall into
the category of "bugs" or anything else that can be *fixed*... Other than by
removing the deceptive façade of "Publishing Layout View" altogether.

As I said in a previous reply, you're still dealing with the same Word
document structure beneath that façade, where there are no pages in the
first place. PL simply goes a few steps further in the effort to perpetuate
the false perception that there are. All that view does is automatically
impose even more of the composition features that many users don't know
about & never bother to fully understand at all. It's tough enough to
rearrange content in a complex document when in one of the standard views
where the kingpins of the document can be revealed. Usually, section breaks,
etc. need to be removed before rearranging the content then re-inserted in
the proper locations afterward. In PL the user not only doesn't know they
are there but even a knowledgeable user can't see them.

One of my biggest gripes over the years has been that MS *insists* on trying
to make users believe that Word is the 'Swiss Army Knife' of document
creation - both here & on the Dark Side. If you're willing to take things
"as they come" maybe the result is usable, but as with most anything else of
a pre-fab nature it's that much more difficult to customize... Especially if
you have no concept of how it was built to begin with.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Jim Gordon Mac MVP]

Merry Christmas, Jim;




I most definitely agree with the principle, but these issues don't fall into
the category of "bugs" or anything else that can be *fixed*... Other than by
removing the deceptive façade of "Publishing Layout View" altogether.

As I said in a previous reply, you're still dealing with the same Word
document structure beneath that façade, where there are no pages in the
first place. PL simply goes a few steps further in the effort to perpetuate
the false perception that there are. All that view does is automatically
impose even more of the composition features that many users don't know
about& never bother to fully understand at all. It's tough enough to
rearrange content in a complex document when in one of the standard views
where the kingpins of the document can be revealed. Usually, section breaks,
etc. need to be removed before rearranging the content then re-inserted in
the proper locations afterward. In PL the user not only doesn't know they
are there but even a knowledgeable user can't see them.

One of my biggest gripes over the years has been that MS *insists* on trying
to make users believe that Word is the 'Swiss Army Knife' of document
creation - both here& on the Dark Side. If you're willing to take things
"as they come" maybe the result is usable, but as with most anything else of
a pre-fab nature it's that much more difficult to customize... Especially if
you have no concept of how it was built to begin with.

Regards |:>)
Bob Jones
[MVP] Office:Mac

wow. Sorry to ruffle your feathers. I'm just hoping save all that for
Microsoft. Remember - use Help > Send Feedback. Of course you get to go
to the mothership in person, so maybe that would be a better forum for
this discussion.

-Jim

 

[CyberTaz]

Merry Christmas, Jimmy;

wow. Sorry to ruffle your feathers. I'm just hoping save all that for
Microsoft. Remember - use Help > Send Feedback. Of course you get to go
to the mothership in person, so maybe that would be a better forum for
this discussion.

-Jim

No ruffled feathers at all, just telling it like it is And as for laying
it at the feet of MS -- well, that's what I meant... I've (among many
others) been telling 'em this for years. You see where it's gotten me,
dontcha ;-) We'll see what happens come February... Go open your gifts!

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Jim Gordon Mac MVP]

Merry Christmas, Jimmy;




No ruffled feathers at all, just telling it like it is And as for laying
it at the feet of MS -- well, that's what I meant... I've (among many
others) been telling 'em this for years. You see where it's gotten me,
dontcha ;-) We'll see what happens come February... Go open your gifts!

Regards |:>)
Bob Jones
[MVP] Office:Mac

And drink some eggnog!

Let me know when you post this one to Connect so I can follow it.

Thanks.

-Jim