How do I remove fax numbers from my e-mail address contact list?

[Sue Mosher [MVP-Outlook]]

Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book. This definitely works in Outlook 2000 and 2002.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

 

[Panorama]

The way that Outlook works is that it shows both the email and the fax
addresses in your contact list. Therefore if you have a contact with both
entries completed then it will appear more than once in you contact list
when addressing.

I you do not wish to display the fax entry when addressing then prefix the
fax number with a non-numerical character (e.g. FAX: ) and this will prevent
the fax entry from displaying but still visible when you view the Contact
item.

If you have a number of these to change or wish them to be managed
automatically when you create a new contact then have a look at WS:Fax
Display Manager from Websetters (www.websetters.co.uk) to manage for you.

Regards