How do I save a file in MS Word in mthe preferred view say Print V

[cran]

Have somehow saved a file in a view that does not show the header in the
opening view, but when <View> < Print Layout> is selected the document is
seen fully. Since this document is sent to various places, unless the
instructions are given to open in print layout it is seen in the reading
layout format. Please help!

Am using Offfice Professional 2003!

 

[Jay Freedman]

See http://sbarnhill.mvps.org/WordFAQs/WhiteSpace.htm

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Jay Freedman
Microsoft Word MVP
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[Suzanne S. Barnhill]

Word documents always open in the view in which they were saved UNLESS (a)
the document is opened directly from an email attachment and (b) the
recipient has "Allow starting in Reading Layout" enabled on the General tab
of Tools | Options. Opening in Reading Layout can cause some specific
problems (especially associated with TOCs). You therefore have three
options:

1. Suggest that recipients not open documents directly from attachments
(good luck with this).

2. Suggest that recipients disable Reading Layout view (many of them may
thank you for the information on how to do this).

3. If there are TOC problems opening in Reading Layout, advise recipients to
switch to Print Layout view and then update the TOC.

 

[Johnbax]

It is not true that 'word documents always open in the view in which they
were saved'. If I open a file that has been saved in 'normal' view, convert
it to 'print layout view' and save it, it will continue to open in 'normal'.
There appears to be no way of dealing with this.

 

[Graham Mayor]

That rather depends on what else you change in the document before saving
it. Merely changing the view is not sufficient change to record as a change
to be saved. You can force any view with auto running macros see
http://www.gmayor.com/installing_macro.htm

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Graham Mayor - Word MVP


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[Johnbax]

The answer is (I have just found) that if you want to change the view of the
document without editing it, you should do 'save as', selecting the same file
name, and then close the document. That way the new view will be saved with
the document. Surprising that it doesn't say this in 'Help', but just says
(incorrectly) that the new view will be saved automatically.

 

[Suzanne S. Barnhill]

As noted in http://word.mvps.org/FAQs/General/SaveViewAndZoom.htm, you need
to make some other change. You don't have to use Save As; a "phantom edit"
such as Spacebar, Backspace will accomplish the same thing.

 

[Graham Mayor]

It is not necessary to 'save as' to apply the setting. What is necessary is
to have a change in the document that Word sees as something to save. Simply
inserting a character in the document and then deleting it would have the
required effect and then Save will save the 'change' and the view. If you
have a Createdate date field in the document, SaveAs will produce the
unwanted side effect of updating the field to the current date.

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Graham Mayor - Word MVP


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