How do I save multiple pages as pdf in one file?

[Carrie]

Say I want to make a booklet or ebook, and set it up in Word (2007) and
save it as one pdf document (that has several, or many pages in it)

I have a plugin for Word that saves as pdf. But, I don't know how to save
more than one page (in one main file). I'm thinking it might have something
to do with mail merge, which I once learned a little about, doing tutorials.

I know Adobe Photoshop CS2 has a pdf setting to save as "presentation"
which will put many graphic files in one overall pdf file. But, bringing
pages from Word (with text) doesn't work good, the text doesn't come out as
nice as it started out.

I'm thinking there must be a way to do this. Not everyone has Acrobat
that saves pdf files. And these other programs must save more than one pdf
file at a time (separate)

I also have programs that work through the printer, Primo and print2 pdf
(which I just downloaded). I have used Primo with Publisher, saving a file
or files in this. But, again, I don't think text comes out as good when
copy/pasted or somehow brought into Publisher.

I've been spending days trying to figure this out, maybe someone could
give me some simple directions, and I can see what I'm missing?

Thanks

 

[Ben M. Schorr - MVP (OneNote)]

I'm not sure I understand the problem. Do you have the PDF add-in for
Word installed? Office Button | Save As...

When you save a Word document that is multiple pages long to an Adobe
PDF file it will save as a PDF file that is multiple pages long.

Surely there is more to your question than how to get Word to save a
multi-page Word document as a multi-page PDF file?

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com
Author - The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/5m3f5q

 

[grammatim]

I think she wants to save pages from different Word documents into a
single pdf.

You can combine pages from various pdf's into one pdf with Acrobat,
but I haven't found a way to do it with pdf995, so it may be something
that only the expensive brands can do.

 

[Carrie]

I'm not sure I understand the problem. Do you have the PDF add-in for
Word installed? Office Button | Save As...

When you save a Word document that is multiple pages long to an Adobe PDF
file it will save as a PDF file that is multiple pages long.

Surely there is more to your question than how to get Word to save a
multi-page Word document as a multi-page PDF file?

I want to save multiple pages. For exampel, like if you have an ebook and
you open it, there's a cover page, index, and then page 1, 2, 3, etc you can
click on and move around in.

I had just gotten the Word plug in, after much google searching for answers
and downloading free programs to save as pdf, and it was late last night
when I asked here.

When I went to bed, I was thinking, I need to put all my pages (that are
now saved as separate word documents/files) into one "long" document and
then save as the pdf. In Adobe Photoshop they have "automate" you can pick
files (graphics) and save as a pdf presentation, and they all are saved.
When it opens you can click over the pages like reading an ebook. But, using
word documents with Photoshop I'd have to have them saved as a graphic
first, and that doesn't work good.

I was thinking of having all the separate documents I have saved (n Word)
come together in one pdf file. Like merge. But, I think the key is I have
to set them up like this first before the pdf? I have all separate files
saved (I want in the one pdf). Is there an easy way to get them all into
one file? LIke one page after another. I'm thinking I will have to open
them and copy/paste them (the separate pages) onto one file?

I haven't had a chance to try this yet.

Sorry if I wasn't clear, I can use Word and have learned most of the
basics, but I get easily confused. This is probably something very simple,
like you say, it will save all the pages that are part of the file when I
click "save as". My problem is, they are NOT all part of the same file, but
all saved as separate files (in one folder)

I figured it was something simple and obvious I was missing.

 

[Carrie]

I think she wants to save pages from different Word documents into a
single pdf.

Yes, I think that's it, too. I want to end up with like an EBOOK. With a
cover page (I don't have yet) and pages like 1,2, 3, etc to click on and
move through it. Mostly text, with some pictures (I can insert the pictures
onto the pages, and set it up with the text)

I had just learned (from a class) that Adobe Photoshop will do this (with
graphics) in automate, and save as PDF presentation. Of course, that is
Adobe and CS2 has the pdf save capabilities with it.

You can combine pages from various pdf's into one pdf with Acrobat,
but I haven't found a way to do it with pdf995, so it may be something
that only the expensive brands can do.

Well, they aren't separate pdfs, they are just word documents. And opening
them all at once, only one shows on the screen and that is the one that is
saved as the PDF.

I think what I have to do is set all the pages up in one file, one after
the other the way I want them and then save it (all) as pdf.

I guess this seems obvious, but I got confused. I have several other
(free) pdf savers, too and some of them indicate they can do this (like
browse and add all the files and the program puts them together) but I
haven't figured it out yet.

Thanks for the help. Sometimes I feel like such an "old dog learning new
tricks". There is so much TO learn with these programs. And not saying I
don't love it...

 

[Graham Mayor]

If the document files are all similar and based on the same template you
coould join them with the boiler.dot add-in that you can download from my
web site. If you want to compile sets of PDF files into a single PDF file,
you need the full version of Acrobat.

Though fraught with danger,
(http://word.mvps.org/FAQs/General/WhyMasterDocsCorrupt.htm) and you should
never do it with your only copy of the documents, you could probably create
a Master Document from the Outline View. Insert all your documents and
create a PDF from that.

--
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Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Ben M. Schorr - MVP (OneNote)]

Oh, you want to save multiple Word DOCUMENTS as a single PDF file. In
that case I think Graham already has you pointed in the right direction.

If you had, or wanted to buy, the full version of Adobe Acrobat it has
the ability to merge multiple files into a single PDF file.

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com
Author - The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/5m3f5q

 

[Carrie]

I was away, and now back home and going to try a few things I have in mind.

I also realized how much I can learn just by reading on this group!

The more I learn, the more I realize how much I still have to learn.

I think my mistake with the files was saving each one as a separate file (in
one folder) and not just making a new page for each, at the time. When I
started it (putting on pictures and writing about them) I wasn't thinking
about saving them as a pdf ebook. I never thought about how it was done,
when there are more than one page to save as pdf.

Actually, if I could get them into Photoshop CS2, and have the text look
good, I could use the "save as pdf presentation" program there. That is
probably doing it the hard way (getting them to look good, etc)

I know it works better to bring images into Word. Insert.

 

[grammatim]

You still have to make each Word file into a pdf before you can
combine them into a bigger pdf. You can't go directly from several
Word files to one pdf.

(Or you can combine your Word files into one Word file, and then make
the pdf.)

 

[Carrie]

You still have to make each Word file into a pdf before you can
combine them into a bigger pdf. You can't go directly from several
Word files to one pdf.

(Or you can combine your Word files into one Word file, and then make
the pdf.)

That's what I ended up doing. copy./pasting the pages all into one file
(going down the screen, making new pages as needed) gave it a name, and save
as pdf. I just did a test one with a few pages, and it worked!

I had an idea it was something right in front of me I was missing.

But, I also found this group and already learning a lot (taking notes)

I've been on and still occasionally read on the Publisher one, but I get
so into it, and learning new things, I don't get anything else in my life
done (LOL)

It's so nice, so many people who know so much who are willing to patiently
(most of the time) help others who are learning.

 

[Carrie]

Oh, you want to save multiple Word DOCUMENTS as a single PDF file. In
that case I think Graham already has you pointed in the right direction.

If you had, or wanted to buy, the full version of Adobe Acrobat it has the
ability to merge multiple files into a single PDF file.

Yes, but this is very expensive and I don't think I would use it all
that much.

I was thinking of putting some of my pictures and stories together into
an ebook. And, this brought me to... I know ebooks are pdf and have covers
and index and pages, etc, but how does it all get together?

I had an idea the answer was simple, I just was missing it.

 

[JoAnn Paules]

After you have your Word files ready, use PrimoPDF to convert them to .pdf
format. Start with the first "chapter" and convert it. Then go to the second
chapter - use the same name but append it rather than overwrite it.

It's a step-by-step process but it's free. ;-)