A Public Folder Contact type is ideal to use as a shared
Outlook Address Book.
- Everyone can add this PF to their own Outlook Address Book.
That way the contacts will appear in their own address book
and they won't need to visit the folder each time they want to use it.
- Set permissions on the Contact Public Folder (PF) to
Author if you want everyone to add their own info but not
screw up anyone else's
Reviewer if you want one guy to be the keeper
- Then have everyone add this PF to their own Outlook Address
Book. That way the contacts will appear in their own address book
and they won't need to visit the folder each time they want to use it.
- Right click on the Contact PF
- Select Properties
- Select the Outlook Address Book tab
- Select (turn on) the check mark next to "Show this folder as an
e-mail Address Book"
Now to use this, open a new message, click the TO, and select
the Contact Public Folder from the "Show Names from the:"
Outlook Address Book.
or to add the public folder to your favorites, Below is the info
on adding a public folder to your Favorites bar for Outlook
2007:
Outlook 2007:
The link that follows is the Microsoft Office Online FREE
training course.
Add a public folder shortcut to Favorites:
http://office.microsoft.com/en-us/outlook/HP052422771033.aspx?pid=CH063566521033
Using the Navigation Pane (see pics of Nav Pane):
http://www.uwec.edu/HELP/Outlook07/np-general.htm )
A search on the Training Course site for "Favorites" brings many
quick and easy Help and How-To courses you can share with
your clients:
http://office.microsoft.com/en-us/help/results.aspx?qu=favorites&sc=9
Nikki
Running SB Server. Just installed new computer with Vista-Business and
Office
03. With the new computer, I can see other users shared Outlook contacts but
they don't show in the address book. How do I make them visable in the
address book as well.
Can't use the To: button to add contacts to emails and can't use the Fax
program address book either.
