How do I select Recipient of Email Merge

[Rk]

I have created a document and a list in Word. I have done Tools/Lettrs &
Mail/Email/Use current/browse and selected the correct document. I have then
selected list ok and have the <first Name> in the email. I then get it to
generate the document ok and have my 20 or so letters made. What I am not
sure about is:
1. The email seems to have no page breaks - will it separate them when
sending.
2. When I click on Email icon how do I get the <Email Address> into the TO
section of the email?
3. Is there anything else I need to do.
thanks
Rhonda

 

[Peter Jamieson]

1. The email seems to have no page breaks - will it separate them when

sending.

If you send as HTML or plain text, there are no page breaks. If you send as
an attachment, the attachment contains a complete Word document complete
with the pagination you see before you merge (roughly speaking).

2. When I click on Email icon how do I get the <Email Address> into the TO
section of the email?

You should see a dialog box that prompts for "To," "Subject Line," and "Mail
format" (actually, it may be slightly different on Mac and I'm not in a
position to check right now). In the "To" box, you can only select one of
the fields in your data source - you can't type a field name in. In other
words, the email address must be one of the fields in your data source.

Peter Jamieson

 

[Rk]

If you send as HTML or plain text, there are no page breaks. If you send as
an attachment, the attachment contains a complete Word document complete
with the pagination you see before you merge (roughly speaking).


You should see a dialog box that prompts for "To," "Subject Line," and "Mail
format" (actually, it may be slightly different on Mac and I'm not in a
position to check right now). In the "To" box, you can only select one of
the fields in your data source - you can't type a field name in. In other
words, the email address must be one of the fields in your data source.

Peter Jamieson





I will try this and see what happens. I will get back to you as soon as possible. This may take me another few days as heavily booked over next few days.

thanks in advance

 

[Rk]

thanks in advance

Hi,
I have just spent another 2 hours reading tutorials and trying once again to
do this email merge. I don't know why I had so much trouble....
1. I was putting a photo in the middle of my email (instead of as an
attachment), this lead to no page breaks.
2. When it merged, I wasn't going far enough to get to the prompter for the
(insert Email Address) and (attachment) which was my whole problem.
Thanks for your help
Rhonda.

 

[Peter Jamieson]

OK, thanks for the feedback.

Peter Jamieson

Hi,
I have just spent another 2 hours reading tutorials and trying once again
to
do this email merge. I don't know why I had so much trouble....
1. I was putting a photo in the middle of my email (instead of as an
attachment), this lead to no page breaks.
2. When it merged, I wasn't going far enough to get to the prompter for
the
(insert Email Address) and (attachment) which was my whole problem.
Thanks for your help
Rhonda.