How do I set up a booklet to bind with punch and bind system?

[TXWeezie]

I've created a 64 page booklet using bookfold. If it's printed as is, to do
the punch and bind, the printer will have to trim not only the right
(outside) side to make it even but trim off some on the left (inside). I want
to have it printed it as follows:

1st sheet
Front Back
page 1 page 1 page 2 page 2

2nd sheet
page 3 page 3 page 4 page 4
and so on. The end product would be cut in half, making 2 booklets.

Is printing it this way a function of the printer or of MS Word? If the
latter, how do I set this up?

Thanks in advance for any help!!

 

[Suzanne S. Barnhill]

To print this way, you don't want to use "Book fold" at all. Instead, just
create each page once, using the "2 pages per sheet" selection in Page Setup
(not the one in the Print dialog). This will give you your half pages. Then,
in the Print dialog, print Pages 1, 1, 2, 2, 3, 3, etc. It may require more
than one print run to get them all, as there's some finite limit to how many
page numbers you can put in the Pages box.

 

[TXWeezie]

I tried that and it works...sort of. First let me say that not all my pages
are not numbered numbered: the outside cover=1, inside cover=2 on status bar
and the Table of Contents(TOC)=3 on status bar are all not numbered in the
footer. Numbered pages: #2=4 on status bar, #3=5 and #4=6.

I entered 1,1,2,2,3,3,4,4 in the print popup. The resulting 6 sheets that
printed are as follows:

Cov Cov
Inside Cov TOC
page #d 2 Inside Cov
TOC page #d 2
Page #'d 3 Page #'d 3
Page #'d 4 Page #'d 4

Does that make sense? I could send you an image of the pages, if you like
but I don't see any place to attach files and could not paste it into this
message.

Thanks.

 

[TXWeezie]

Well, I was reading the other posts and came to one that had a link to Useful
Style References which I clicked on and then from there clicked on another
link to How to set up a document. While reading the 2nd paragraph, it hit me
that I could check "Continue from previous section" in the Page Number Format
popup, which I did and it solved the problem.

The only question remaining for me on this topic is: Is there not an easier
way to do this? I mean, there are 65 pages in my book which will take some
time to print using this method.

Thanks for your help, Suzanne.

 

[Suzanne S. Barnhill]

If you have section breaks, it becomes more complicated; then you have to
include the section number with the page number.

 

[TXWeezie]

Since you can have different headers and footers for the first page only, I
had to use sections to separate the Covers (front and back: inside and
outside) from the main body of the book since I don't want page numbers on
them.

I don't want section numbers in the page number either, so is there another
way to set up the document to achieve my goal or am I just stuck with the way
it is (as far as page numbering and printing go)? Should I put the covers in
a separate document?

 

[Suzanne S. Barnhill]

If your printer is going to be dealing with hard copy (printout), then I
don't see any reason not to make the covers a separate document. One more
print job for you, but you can still give the printer the whole thing as a
package. If you're printing to PDF, you can combine the two documents in
Acrobat, I believe. Alternatively, if your printer will accept PDF, why not
just send the whole job to him and let him take care of the imposition?

 

[TXWeezie]

Sorry, just now getting back to my document. Thanks for your help, Suzanne. I
think I will take it to the printer and let him deal with it.

 

[TxWeezie]

Over a year has past and I'm just wondering if Microsoft has ever addressed
this issue - of being able to print a document "2 up"? According to my
printer, there are other softwares in which you can print 2 up and I don't
understand why Microsoft cannot include that function in Word.

 

[Suzanne S. Barnhill]

Depends what you mean by "2 up." You can print two pages per sheet (i.e.,
reduced) through the Print dialog, and you can can create a document as two
pages per sheet by selecting this under "Multiple pages" on the Margins tab
of page setup. If you want duplicate pages, you must either create the page
twice or print it twice (by selecting, say, 1,1 for the Pages setting in the
Print dialog). If you want to create a page once and automatically print it
twice (or more), you need to use Publisher.

 

[TxWeezie]

By "2 up" I mean:
Side 1, 1st sheet: 1 1
Side 2, 1st sheet: 2 2
Side 1, 2nd sheet: 3 3
Side 2, 2nd sheet: 4 4
and so until the last two pages, with odd number pages occupying the first
side and even number pages occupying the second side.

This enables the print shop to use the full 8 1/2" x 11" sheet, which are
cut in half thus creating 2 full documents which can be bound with spiral or
with spines.

My print shop ending up importing into another sofware that allows "2-up"
printing, the pdf file i sent them, but I just thought MS might have found a
way to do that.

Going the route of "1,1,2,2,3,3,4,4" for 70 pages seems a bit cumbersome.

 

[Suzanne S. Barnhill]

I agree this is cumbersome. Word's "booklet" capability is limited to
printing a folded booklet. Although such booklets can be printed as is, cut
in half, and punched and bound, that would not be as straightforward as what
you describe.

 

[TxWeezie]

Wow, what a headach that would be...unless you could have a colored sheet
inbetween each copy of the book! You're right no easy way out!

Thanks for the help.