how do i suppress the header record in mailmerge

[Chris Swales]

In Word (MS Office 2003) mailmerge creates a document for the header record
which describes what fields are contained in each data record. I only want to
create documents for each data record - how do I do this?

 

[Charles Kenyon]

Create a document with a table. The first row of your table contains your
field names. The rest of the rows contain your data.
http://word.mvps.org/FAQs/MailMerge/CreateADataSource.htm
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


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This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Adriana Malamud]

I need to do the opposite, this means to keep the header record because my
data source is a .txt file without headers. I used to do that with other
office versions, but can´t with office 2003. Any help? (I can´t find where to
select the header record file.) Thanks.

 

[Doug Robbins - Word MVP]

Select Tools > Customize > Commands (tab)
Select "All Commands" under Categories (on the left)
Scroll down the list on the right to find "MAilMergeHelper"
Click and drag it to a toolbar.
Close the Dialog.

Click on your new button to use the old mail merge.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Adriana Malamud]

Sorry, I´ve already tried this (You 've suggested the same to someone else),
but the same assistant appeared. Any other suggestion?
Thanks anyway.

 

[Doug Robbins - Word MVP]

If by the same assistant you mean something OTHER than the one with the
title Mail Merge Helper and containing the big 1, 2 and 3 all on one dialog,
then you did not get hold of the right command when using Tools>Customize.

If you get the right Mail Merge Helper (the one with the 1, 2 and 3) then
under 2 there is a Header Options item under the Get Data pulldown.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Adriana Malamud]

I have a Spanish version of Word, but no one in the Spanish newsgroup could
help me, that's why I'm translating the commands, but the Mail Merge Helper
was the only possibility to select (Translating Helper as assistant), but
what appears is the same windows as usual, so surely I'm not finding the
right option, but couldn't find any other.
If I get the 1,2,3 all on one dialog, that would be perfect!! Anyway, I´ll
keep trying.
Thanks for all your help.

 

[Adriana Malamud]

I've found it, thanks!

 

[panettone]

I have a related problem. I also have an Excel data file with no headers. I
added the Mail Merge Helper and now have mail/merge set up separate files for
data and header but Word is still treating the first record of the Excel data
file as the header. Any suggestions?

Thanks