How do you force Word 2004 to print in B & W?

[Gary Goldberg]

I have an Excel spreadsheet that I can open and edit in Word 2004 (I
don't have Excel) but the author has highlighted many cells in various
colors. I don't need to see the colors in the printout.

It wastes my colored ink to just hit "Print". How can I force Word 2004
to print the spreadsheet in black and white?

FWIW, I have an HP 3425 Deskjet printer.

 

[Kurt Ullman]

I have an Excel spreadsheet that I can open and edit in Word 2004 (I
don't have Excel) but the author has highlighted many cells in various
colors. I don't need to see the colors in the printout.

It wastes my colored ink to just hit "Print". How can I force Word 2004
to print the spreadsheet in black and white?

FWIW, I have an HP 3425 Deskjet printer.

When you click on print, at least with mine, there is menu or page
that pops up. On my copy of Excell, the page has three areas at the top.
The first one says the name of the printer, the second is presets and
the third one says copies and pages. Click on that one and one of the
options should be print setting. Click on that and one of the options
should be "greyscale". Click that and you are good to go in B&W.
Someone may come along with a more elegant description of how to do
it. (g) .

 

[Kurt Ullman]

When you click on print, at least with mine, there is menu or page
that pops up. On my copy of Excell, the page has three areas at the top.
The first one says the name of the printer, the second is presets and
the third one says copies and pages. Click on that one and one of the
options should be print setting. Click on that and one of the options
should be "greyscale". Click that and you are good to go in B&W.
Someone may come along with a more elegant description of how to do
it. (g) .

Just noticed that you want it print from Word. Same thing works
there, too.

 

[Michel Bintener]

When you click on print, at least with mine, there is menu or page
that pops up. On my copy of Excell, the page has three areas at the top.
The first one says the name of the printer, the second is presets and
the third one says copies and pages. Click on that one and one of the
options should be print setting. Click on that and one of the options
should be "greyscale". Click that and you are good to go in B&W.
Someone may come along with a more elegant description of how to do
it. (g) .

While you are right about the "Copies and Pages" dropdown menu, I cannot see
a "Print Setting" option on my computer, so I guess this must be specific to
your printer. In any case, you can click on ColorSync in that same menu and
then apply a Quartz filter such as "Black & White" or "Gray Tone" to the
print job; that should do the job. Also, to get the dialogue window in Word,
you will need to click on File>Print, NOT on the printer icon in the
standard toolbar; that icon bypasses the Print dialogue and prints to the
default printer with standard print settings and is therefore not to be
recommended in this particular situation.

--
Michel Bintener
Microsoft MVP
Office:Mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

 

[Kurt Ullman]

While you are right about the "Copies and Pages" dropdown menu, I cannot see
a "Print Setting" option on my computer, so I guess this must be specific to
your printer.

Maybe but look at this first. When you see copies and pages, there is a
up and down arrows on the right side. You click on that on you get
another menu that includes print settings.


In any case, you can click on ColorSync in that same menu and

then apply a Quartz filter such as "Black & White" or "Gray Tone" to the
print job; that should do the job.

If that works, go for it.

 

[CyberTaz]

Hi Kurt -

I truly believe Michel is quite familiar with the inner workings of his
print dialog ;>)

His point is that it's the print driver/OS that determines what appears in
the menu you're referring to as well as the program involved. OS X offers
several "levels" of print services & the apps are written to call one or the
other of those. What shows up in the respective options is determined by
what the driver has to offer.

Bottom line, what one user sees in that menu may not be what another - or
even the same user - sees if they're selecting a different printer.

Regards |:>)
Bob Jones
[MVP] Office:Mac



On 10/6/07 8:34 AM, in article
(e-mail address removed)7.spcsdns.net, "Kurt

While you are right about the "Copies and Pages" dropdown menu, I cannot see
a "Print Setting" option on my computer, so I guess this must be specific to
your printer.

Maybe but look at this first. When you see copies and pages, there is a
up and down arrows on the right side. You click on that on you get
another menu that includes print settings.


In any case, you can click on ColorSync in that same menu and

then apply a Quartz filter such as "Black & White" or "Gray Tone" to the
print job; that should do the job.

If that works, go for it.

 

[GodSpace ~ Religious Books, Gifts & Music]

I have an Excel spreadsheet that I can open and edit in Word 2004 (I
don't have Excel) but the author has highlighted many cells in various
colors. I don't need to see the colors in the printout.

It wastes my colored ink to just hit "Print". How can I force Word 2004
to print the spreadsheet in black and white?

FWIW, I have an HP 3425 Deskjet printer.

DON'T use the print icon, use the cmd-P or file/print, go to the third drop
down box and go to Color-Sync and Quartz Filter, choose B & W. NOW go to 2nd
drop down and choose as Save As and call it B&W, that gives you a B & W
preset option. Unless you select that as your default, you will have to call
out the B&W option each and every time. The default is set in sys
prefs/printer

 

[Gary Goldberg]

DON'T use the print icon, use the cmd-P or file/print, go to the third drop
down box and go to Color-Sync and Quartz Filter, choose B & W. NOW go to 2nd
drop down and choose as Save As and call it B&W, that gives you a B & W
preset option. Unless you select that as your default, you will have to call
out the B&W option each and every time. The default is set in sys
prefs/printer

Ah, thanks! I tried it and it works. I didn't imagine it'd take so many
steps or not be a Word option.

 

[John McGhie]

Hi Gary:

It has never been a Word option, because Word has never needed it. It has
always been available in the printer driver, on both the Mac and the PC.

Word does not actually "know" about colour at all. It inserts RGB codes
into the format styles. Those styles are evaluated at output time. Word
then hands the resulting byte stream off to the OS's Printing Subsystem (Mac
OS in this case).

If you were as old as me, you would remember the agony that was caused on
the PC when every single application had its own driver for each model of
printer on the market.

Apple, and Windows, cured that with a common printing subsystem that handled
all printing for all applications. The rest of us breathed a sigh of relief
and stopped having to futz with printing

Cheers


On 12/10/07 3:27 AM, in article
(e-mail address removed)7.spcsdns.net, "Gary Goldberg"

DON'T use the print icon, use the cmd-P or file/print, go to the third drop
down box and go to Color-Sync and Quartz Filter, choose B & W. NOW go to 2nd
drop down and choose as Save As and call it B&W, that gives you a B & W
preset option. Unless you select that as your default, you will have to call
out the B&W option each and every time. The default is set in sys
prefs/printer

Ah, thanks! I tried it and it works. I didn't imagine it'd take so many
steps or not be a Word option.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

 

[Gary Goldberg]

Hi Gary:

It has never been a Word option, because Word has never needed it. It has
always been available in the printer driver, on both the Mac and the PC.

Word does not actually "know" about colour at all. It inserts RGB codes
into the format styles. Those styles are evaluated at output time. Word
then hands the resulting byte stream off to the OS's Printing Subsystem (Mac
OS in this case).

If you were as old as me, you would remember the agony that was caused on
the PC when every single application had its own driver for each model of
printer on the market.

I probably am, John, but I've never used PCs. My first personal
computers were Amigas (still have several of them). The first computer I
used was a CDC 500 in 1967, with magnetic tape drives and a line printer.

 

[John McGhie]

Hah! You old fart!! Careful, you might be OLDER than me. Naahhh... You'd
be dead

Well, the CDC certainly had a dedicated bespoke printer driver for every
model of printer

Now, the Mac and the PC both have a built-in "Printing Subsystem". What we
know as a "printer driver" these days is simply a look-up table that feeds
the capabilities of the printer into that.

Word doesn't do its own printing, and neither does anything else, on either
the Mac or the PC.

Cheers


On 15/10/07 12:04 AM, in article
(e-mail address removed)7.spcsdns.net, "Gary Goldberg"

Hi Gary:

It has never been a Word option, because Word has never needed it. It has
always been available in the printer driver, on both the Mac and the PC.

Word does not actually "know" about colour at all. It inserts RGB codes
into the format styles. Those styles are evaluated at output time. Word
then hands the resulting byte stream off to the OS's Printing Subsystem (Mac
OS in this case).

If you were as old as me, you would remember the agony that was caused on
the PC when every single application had its own driver for each model of
printer on the market.

I probably am, John, but I've never used PCs. My first personal
computers were Amigas (still have several of them). The first computer I
used was a CDC 500 in 1967, with magnetic tape drives and a line printer.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]