How Do You Prevent Anyone From Seeing Your Appointment Details

[Jon]

We have Exchange 2003 SP2 deployed with Office 2003 SP3 (so we have
Outlook 2K3 SP3 as well). When I go to set up an appointment with people
most of them will allow me to see the details of the meetings they already
have scheduled by placing my cursor over the meeting in 'Scheduling'.
However, some of them don't. If I place my cursor over the scheduled
meeting they have it just stays a blue bar with no pop up info occuring. I
cannot find anywhere that tells me how to set this to not allow the details
to show up in either Exchange (some setting there) or an Outlook setting. I
was told a while ago to mark any appointments as "private" but that's not
the setting I am looking for. It does not prevent people from seeing the
appointment details on ALL meetings - just those few set as private. Since
some users do show their details and others don't it has to be a setting
somwhere that can be set but I have not found it. I think I've gone into
ever aspect of Outlook Options but still no go. Anyone know where this
setting is found and how to turn it on and off?

Thanks,
Jon

 

[Judy Gleeson \(MVP Outlook\)]

First thing to understand is that the ability to see details of your
meetings is turned OFF by default. You could double check this with your
IT support people in case they have set soemthing globally for your
organisation.

To GIVE people permission, you right click your Calendar folder, Properties,
Permissions and check if anyone has any permissions. Check the Default is
set to permission level of None. If there are user names there, they will
have a permission level beside them. If there are no user names there,
no-on has permission to see the popup details of your calendar. If there's
a user name there with for example Reviewer level permission, you can delete
them and they will no longer see your meeting details.

No-one can TAKE permission for you folder, it happens at your end.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com

Outlook 2003 user? Read "7 settings all Outlook 2003 users should change"
at www.pragmatix.com.au

SOON!
launching in August 2008:
www.thedeskdoctors.com
www.executiveassistantsonline.com

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[Jon]

Judy,

Thanks for Replying to my question. I checked the permissions of my own
Calendar and I can see that Default has a setting of None for permissions
and there's no one else listed by name. However, when I set up an
appointment with me from someone else's Calendar I can still put the cursor
on my meetings that are already there and see the details of those meetings.
There are some people in the organization where that does not happen. All
you see for them is a blue bar with no popup info at all. That's the
setting I have yet to find. I do see where I can go into
Tools/Options/Calendar Options/Planner Options and uncheck all of the
settings there. Then, for only my own client, I can no longer see the info
of any meetings but other people still can within their clients. However, I
cannot set this as a Global Setting. Naturally, there are other people in
the organization that still want this ability. All of this stems from one
of the Director's not wanting her info to be displayed. So, I need to be
able to turn this feature on and off for individuals.

Thanks again,
Jon Slater

 

[Judy Gleeson \(MVP Outlook\)]

Also have a look at whether you have any delegates set.
http://office.microsoft.com/en-us/outlook/HP011111491033.aspx

--

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com

Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.deskdoctors.com
www.executiveassistantsonline.com

..