How see the effects of reducing the working hours in a day?

[Peter Rooney]

Good morning,

Some of you may have seen my earlier post on this subject (and avoided it
like the plague, if you had any sense!)

Within an existing plan, where the calendar options are set to
09:00-17:30/7.5 hours per day/37.5 hours per week, and where all resources'
calendars are set to the same i.e. 09:00-13:00 and 14:00-17:30 (7.5 hours), I
want to see what the knock on effect on project durations and end dates would
be of reducing the working day from 7.5 hours to 5.5 hours.

This is because we're now making a more sensible assumption that people only
actually work on projects for 5.5 hours of a 7.5 hour day, the remainder
being taken up with interruptions, comfort breaks etc.

However, I'm not sure if I should do this via Tools Options Calendar, or by
shortening the working day on specific resources' calendars - or both, and if
so, in what order?

Thanks in advance for your help!

Pete

 

[Earl Lewis]

Peter,

Is there a reason that my earlier suggestion of reducing %Available doesn't satisfy your needs? If so, I'd love to hear.

Earl
Good morning,

Some of you may have seen my earlier post on this subject (and avoided it
like the plague, if you had any sense!)

Within an existing plan, where the calendar options are set to
09:00-17:30/7.5 hours per day/37.5 hours per week, and where all resources'
calendars are set to the same i.e. 09:00-13:00 and 14:00-17:30 (7.5 hours), I
want to see what the knock on effect on project durations and end dates would
be of reducing the working day from 7.5 hours to 5.5 hours.

This is because we're now making a more sensible assumption that people only
actually work on projects for 5.5 hours of a 7.5 hour day, the remainder
being taken up with interruptions, comfort breaks etc.

However, I'm not sure if I should do this via Tools Options Calendar, or by
shortening the working day on specific resources' calendars - or both, and if
so, in what order?

Thanks in advance for your help!

Pete

 

[Peter Rooney]

Earl,

I certainly didn't mean to cause any offence, and if my actions seemed
insulting in any way, then I apologise. As you might have seen, somebody else
has come back to me suggesting that I alter the working day on the calendars,
as opposed to your suggestion of reducing % available - my problem was that I
wanted to understand the mechanics of all options, as, I'm sure you'll
understand, sometimes it's not good to do something, you have to understand
why you're doing it.

Thank you for taking the time out to answer my query, and I hope you aren't
offended - that wasn't my intention at all

Regards

Pete

 

[Jan De Messemaeker]

Hi Earl,

One possible reason why one would prefer an other solution is that changing
the % available for a resource does not alter the existing assignments so it
doesn't answer Peter's question.
I know there are ways to modify all assignment units at once but personally
I too prefer Peter's approach.

Greetings,

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
+32-495-300 620

Peter,

Is there a reason that my earlier suggestion of reducing %Available

doesn't satisfy your needs? If so, I'd love to hear.

 

[Earl Lewis]

Peter,

I'm not offended at all. I'm simply curious about the affects of this option on your situation.

Based on what Jan said about your method it's probably something I need to look into more seriously for my own purposes. Thank you and thanks for the reply.

Earl
Earl,

I certainly didn't mean to cause any offence, and if my actions seemed
insulting in any way, then I apologise. As you might have seen, somebody else
has come back to me suggesting that I alter the working day on the calendars,
as opposed to your suggestion of reducing % available - my problem was that I
wanted to understand the mechanics of all options, as, I'm sure you'll
understand, sometimes it's not good to do something, you have to understand
why you're doing it.

Thank you for taking the time out to answer my query, and I hope you aren't
offended - that wasn't my intention at all

Regards

Pete