How to add Activity Definition

[jp]

Hi,

How do I add the "Activity Definition" in MS-Project 2003

Thank you

-JP

 

[JulieS]

Hi jp,

I'm afraid I don't know what you are referring to. I would say an
"activity definition" is a task and I'm sure you already know how to
add tasks

Where are you seeing the phrase "Activity Definition"?

Julie

 

[jp]

Hi Julie,

Nice to hear from you. Well, yes I now have a very good grasp of how to
enter tasks in the Project Plan. Now I'm trying to add "Activity Definition"
which is the inforamtion about the activity in plain text (something that
anyone can understand).
Would I have to create a custom field for that?

-jp

 

[jp]

ok,

I think what I meant here was the "WBS Dictionary".

-jp

 

[JulieS]

Hello JP,

You can add additional information about the task through Notes
(click the note icon in the Standard toolbar) or you could add a
spare text field (Text1 - Text30) to add any relevant information
you think would be useful.

The Notes field can hold a considerable amount of text -- well
beyond the 255 limit in the other text fields.

Julie

 

[JulieS]

For in-depth documentation such as a WBS dictionary, I would be more
inclined to create that document in a product like Word and either
embed the final document into the Notes field for the Project
Summary task, or create a hyperlink to the documents at the summary
task line.

Julie

 

[jp]

Julie,

Will the "Notes" area of each task allow me to pull them out in a report or
as a column in any of the views?

-jp

 

[JulieS]

Hi jp,

You can print the notes for tasks and you can also add the Notes
field to a table view and see the first 255 characters of of notes
field directly in the table.

Julie

 

[Jim Aksel]

I am pretty late to the party, here is how I did it for one customer.
Create Mr. WBS Dictionary in Word with a book mark on each WBS item. I
saved the document as HTML but that is not a true requirement.

Then, in Project, I inserted the Hyperlink coloum ... each WBS was given a
hyperlink, including book mark reference. You can do it in the Hyperlink
column or even make the task name a hyperlink ... or even do it in a text
field.

Then, when the user clicks the link, it wakes up the appropriate spot,
starts Word and automatically scrolls to the correct place in the document.
The WBS Dictionary was stored on Mr. Server.
--
If this post was helpful, please consider rating it.

Jim Aksel, MVP

Check out my blog for more information:
http://www.msprojectblog.com

 

[Dave]

I am pretty late to the party, here is how I did it for one customer.
Create Mr. WBS Dictionary in Word with a book mark on each WBS item. I
saved the document as HTML but that is not a true requirement.

Then, in Project, I inserted the Hyperlink coloum ... each WBS was given a
hyperlink, including book mark reference. You can do it in the Hyperlink
column or even make the task name a hyperlink ... or even do it in a text
field.

Then, when the user clicks the link, it wakes up the appropriate spot,
starts Word and automatically scrolls to the correct place in the document.
The WBS Dictionary was stored on Mr. Server.

I congratulate you on this solution. I like it very much.

 

[jp]

Thank you all,

JulieS,

You answered my questions and

Dave Aksel

Provided yet another solution

Both of you, Thank you, very much for your answers.

-jp

 

[JulieS]

You're most welcome jp and thanks for the feedback. Feel free to
ask more questions should you need to.

Julie