A
aRKay
There may be other ways to archive your old mail files but the following
is what I do toward then end of each year to get ready for the new year.
Just did it while watching a DVD movie with the family
1. I already had a mail folder called "Archived Mail' with sub folders
for previous years. I created a new sub folder called "Mail 2004"
2. Used the standard Entourage tip to drag my current Inbox and Sent
Items files to the desktop. This created two mbox format files. It tales
a few minutes so please do not rush.
3. Now drag the two new mbox files into the newly created Mail 2004
folder.
4. Check that these files are good copies of your current Inbox and Sent
Items in the new Mail 2004 folder are correct. Check that they look like
your current Inbox and Sent Items. If not correct, repeat steps 2 and 3
until you get it right.
5. Once you are satisfied (step 4), open your primary mbox and use the
"Select All" and Delete Key to create fresh file that will contain your
2005 mail. Do the same thing with your Sent Items file.
6. After you finish the above I recommend rebuilding the database by
starting Entourage with the Option key held down.
The cool thing about this procedure and the reason I use it is I have
almost instant access to old mail files. I just went in and stripped
the attachments from the old 2003 files. I have folders for my old
Eudora mail and separate folders for 2002, 2003 and 2004. Each year is a
mouse click away in Entourage. I have probably made this sound too
complicated. It is not! I just saved and stored the old mail.
Season Greetings
aRKay
is what I do toward then end of each year to get ready for the new year.
Just did it while watching a DVD movie with the family
1. I already had a mail folder called "Archived Mail' with sub folders
for previous years. I created a new sub folder called "Mail 2004"
2. Used the standard Entourage tip to drag my current Inbox and Sent
Items files to the desktop. This created two mbox format files. It tales
a few minutes so please do not rush.
3. Now drag the two new mbox files into the newly created Mail 2004
folder.
4. Check that these files are good copies of your current Inbox and Sent
Items in the new Mail 2004 folder are correct. Check that they look like
your current Inbox and Sent Items. If not correct, repeat steps 2 and 3
until you get it right.
5. Once you are satisfied (step 4), open your primary mbox and use the
"Select All" and Delete Key to create fresh file that will contain your
2005 mail. Do the same thing with your Sent Items file.
6. After you finish the above I recommend rebuilding the database by
starting Entourage with the Option key held down.
The cool thing about this procedure and the reason I use it is I have
almost instant access to old mail files. I just went in and stripped
the attachments from the old 2003 files. I have folders for my old
Eudora mail and separate folders for 2002, 2003 and 2004. Each year is a
mouse click away in Entourage. I have probably made this sound too
complicated. It is not! I just saved and stored the old mail.
Season Greetings
aRKay