how to assign a toolbar in Word to "Insert Pictures From File"

[bill]

Hi,

how can a new toolbar (e.g. name of the toolbar: "insert
scanned signature") be asigned to "Insert Pictures From File" ?

Unfortunately I am only able to create the new toolbar
"insert scanned signature", but pressing on it does only open
the "insert-rollbar" and not till "insert/pictures/from file".



Many thanks for any tip,

Bill

 

[John McGhie [MVP Office Systems -- Word]]

Hi Bill:

Normally you would record a macro that inserts the particular scanned
signature, and then you would drag the macro onto your toolbar and give the
button a name.

However, most people would find it more convenient to use an AutoText for
this purpose. Look up AutoText in the Help: I think you will find that this
is a more convenient method for signing things.

cheers


This responds to article <[email protected]>,

Hi,

how can a new toolbar (e.g. name of the toolbar: "insert
scanned signature") be asigned to "Insert Pictures From File" ?

Unfortunately I am only able to create the new toolbar
"insert scanned signature", but pressing on it does only open
the "insert-rollbar" and not till "insert/pictures/from file".



Many thanks for any tip,

Bill

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[bill]

Hi Bill:

Normally you would record a macro that inserts the particular scanned
signature, and then you would drag the macro onto your toolbar and give the
button a name.

However, most people would find it more convenient to use an AutoText for
this purpose. Look up AutoText in the Help: I think you will find that this
is a more convenient method for signing things.

cheers


This responds to article <[email protected]>,

Thank`s John!

that sounds interesting.. That means, after typing some few letters,
(AutoText)e.g. JMG, the scanned signature of John would be auto-
matically inserted ?

Unfortunately I cannot find out how to "attach/assign" a special
file (in this case the scan of my sigature) to a special sequence
of letters. Could you please give me a little help?


Thank`s a lot!

Bill

 

[Clive Huggan]

Thank`s John!

that sounds interesting.. That means, after typing some few letters,
(AutoText)e.g. JMG, the scanned signature of John would be auto-
matically inserted ?

Unfortunately I cannot find out how to "attach/assign" a special
file (in this case the scan of my sigature) to a special sequence
of letters. Could you please give me a little help?


Thank`s a lot!

Bill

Here it is, Bill.

To make the AutoText entry, select your scanned signature (and the following
paragraph mark if that¹s relevant -- key Command-8 to make the paragraph
marks visible) in your Word document. Then go to Insert menu -> AutoText ->
New -> name the entry (make it jmg, not JMG -- it's quicker) then -> OK.

You can insert the entry by keying the abbreviated term you have chosen.
Then select the abbreviated term (I use Shift-arrow) -> key
Command-Option-v. Voila! -- your signature appears!

If you¹re a masochist, it can also be inserted via the menu: insertion point
in required place -> Insert menu -> AutoText -> AutoTextŠ pop-out ->
AutoText tab -> either scroll to the entry or key first (or more) letters of
desired entry -> select -> Insert (or Return key).

Or you can make a special button on a toolbar.

AutoCorrect is a very powerful tool. I use it a lot to automatically apply
uppercase to commonly used abbreviations ("wrdc" becomes "WRDC") and to
expand commonly keyed terms (my practice is to repeat the first letter,
hence "wwrdc" becomes "Widget Research and Development Corporation".

But first get rid of the 1001 pre-installed terms from AutoCorrect, so you
can more easily review your own terms in future. For more information, do a
"Find" for "AutoCorrect" in "Bend Word to your Will", a free download at
http://word.mvps.org/FAQs/WordMac/Bend/BendWord.htm

-- Clive Huggan
Canberra, Australia
============================================================
* A suggestion: If you post a question, keep re-visiting the newsgroup for
several days after the first response comes in. Sometimes it takes a few
responses before the best or complete solution is proposed; sometimes you'll
be asked for further information so that a better answer can be provided.
Good tips about getting the best out of posting are at
http://word.mvps.org/FindHelp/Posting.htm

* Before posting a question about a topic, search Google Groups
(http://groups.google.com/advanced_group_search?q=group:*mac.office.word) --
it may have been comprehensively answered already.

* Please post all comments or follow-on questions to the newsgroup for the
benefit of others who may be interested. If you need to send an e-mail to me
directly (although that would be exceptional), remove the uppercase letters
from my address above. Please note that e-mails with an attachment will be
automatically rejected.

* If anyone is still reading down this far, here's a question: is it time
for you to back up your Normal template and all your Word settings files?
(This should be on a medium other than the internal hard drive and, if you
also want to protect against theft and fire, stored in a different
building.)
============================================================

 

[bill]

Here it is, Bill.

To make the AutoText entry, select your scanned signature (and the following
paragraph mark if that¹s relevant -- key Command-8 to make the paragraph
marks visible) in your Word document. Then go to Insert menu -> AutoText ->
New -> name the entry (make it jmg, not JMG -- it's quicker) then -> OK.

You can insert the entry by keying the abbreviated term you have chosen.
Then select the abbreviated term (I use Shift-arrow) -> key
Command-Option-v. Voila! -- your signature appears!

If you¹re a masochist, it can also be inserted via the menu: insertion point
in required place -> Insert menu -> AutoText -> AutoText? pop-out ->
AutoText tab -> either scroll to the entry or key first (or more) letters of
desired entry -> select -> Insert (or Return key).

Or you can make a special button on a toolbar.

AutoCorrect is a very powerful tool. I use it a lot to automatically apply
uppercase to commonly used abbreviations ("wrdc" becomes "WRDC") and to
expand commonly keyed terms (my practice is to repeat the first letter,
hence "wwrdc" becomes "Widget Research and Development Corporation".

But first get rid of the 1001 pre-installed terms from AutoCorrect, so you
can more easily review your own terms in future. For more information, do a
"Find" for "AutoCorrect" in "Bend Word to your Will", a free download at
http://word.mvps.org/FAQs/WordMac/Bend/BendWord.htm

-- Clive Huggan
Canberra, Australia
============================================================

Thank`s Clive!

with AutoText the thing looks really smart. Good idea!

1.
I was able to insert the scanned signature after typing jmg
and F3, but the method with typing the abbreviated form(4 letters)
and enter does not work..

2.
Can that new "AutoText" be "distributed" to other PC`s
simply be copying the Normal.dot to other PC`s?
(at the end, about 4 PC`s in the LAN should be able to
take advantage of the new AutoText`s)

Thank`s again!

Bill

 

[Clive Huggan]

Thank`s Clive!

with AutoText the thing looks really smart. Good idea!

1.
I was able to insert the scanned signature after typing jmg
and F3, but the method with typing the abbreviated form(4 letters)
and enter does not work..

2.
Can that new "AutoText" be "distributed" to other PC`s
simply be copying the Normal.dot to other PC`s?
(at the end, about 4 PC`s in the LAN should be able to
take advantage of the new AutoText`s)

Thank`s again!

Bill

Question 1: I'm not sure what you're describing here, Bill. By "F3" are you
talking about "Copy", or do you mean "Option-F3" i.e. the command for
"Create AutoText"? (these are as in my Word 2001; maybe your version,
whatever it is, is different). (I did not describe it this way, so I'm not
sure if the result is any different from the method I use, and I don't have
time to replicate it. I note that Command-Option-v has a different command
name from Option-F3.)

Next, I'm not sure what you mean by "4 letters" when I gather you used "jmg"
for the AutoText term.

And I don't know where "Enter" came in.

Check my notes, and the ref in "Bend Word to Your Will", follow them exactly
(experiment later, once you've got it the first time) and come back if you
still have problems; I'm not aware of anyone else having problems by
following it but there may be a difference in your version.

One thing has just occurred to me, prompted by your ref to "PCs" -- are you
on the Windows platform? My comments apply to the Mac, since this is a Mac
newsgroup. If you are using a PC, you'll see on page 52 of "Bend Word to
Your Will" some notes on how to generate a list of keyboard shortcuts on the
Mac and PC. If you can't interpret my notes into the PC context (i.e., from
all the above and all in "Bend Word", though I include a number of
references for PC users in the latter), you'd be best posting your query on
the microsoft.public.word.formatting.longdocs newsgroup. Unless someone else
comes by and does it all for you, of course (and I'm not sure you *are* on
Windows).

Question 2: The Normal template contains AutoText entries.

-- Clive Huggan

======================================================

 

[Dayo Mitchell]

I'm not really clear on all the details of this thread, but in this
soon-to-be-on-MVP-site article on the basics of AutoText, the authors say
that for this to work, one must have AutoComplete enabled in Tools |
AutoCorrect, AutoText, and that the "tip" has to have at least 4 letters.

http://members.verizon.net/~vze27sds/autotext.htm

DM

 

[Clive Huggan]

Thanks, Dayo.

The more I think of this, the more it seems Bill is on Windows. Either that
or he is in Word X and there have been some changes from earlier versions
(which at this stage I have no means of checking, since I'm currently on
Word 2001).

I haven't been able to get http://members.verizon.net/~vze27sds/autotext.htm
to open up, despite several attempts. A pity, because your quote introduces
elements that aren't needed in Word 2001 -- at least 4 letters and having
AutoComplete enabled (a feature which I think is a fate worse than death)

To minimize confusion (there's getting to be enough already), I'll continue
on the other thread, since it has the previous comments for anyone who comes
in late.

--Clive

 

[Clive Huggan]

Huggan at (e-mail address removed) wrote on 14/2/04 8:21
AM:

Question 1: I'm not sure what you're describing here, Bill. By "F3" are you
talking about "Copy", or do you mean "Option-F3" i.e. the command for
"Create AutoText"? (these are as in my Word 2001; maybe your version,
whatever it is, is different). (I did not describe it this way, so I'm not
sure if the result is any different from the method I use, and I don't have
time to replicate it. I note that Command-Option-v has a different command
name from Option-F3.)

Next, I'm not sure what you mean by "4 letters" when I gather you used "jmg"
for the AutoText term.

And I don't know where "Enter" came in.

Check my notes, and the ref in "Bend Word to Your Will", follow them exactly
(experiment later, once you've got it the first time) and come back if you
still have problems; I'm not aware of anyone else having problems by
following it but there may be a difference in your version.

One thing has just occurred to me, prompted by your ref to "PCs" -- are you
on the Windows platform? My comments apply to the Mac, since this is a Mac
newsgroup. If you are using a PC, you'll see on page 52 of "Bend Word to
Your Will" some notes on how to generate a list of keyboard shortcuts on the
Mac and PC. If you can't interpret my notes into the PC context (i.e., from
all the above and all in "Bend Word", though I include a number of
references for PC users in the latter), you'd be best posting your query on
the microsoft.public.word.formatting.longdocs newsgroup. Unless someone else
comes by and does it all for you, of course (and I'm not sure you *are* on
Windows).

Question 2: The Normal template contains AutoText entries.

-- Clive Huggan

======================================================

Bill,

Following Dayo's post on the other thread ...

"I'm not really clear on all the details of this thread, but in this
soon-to-be-on-MVP-site article on the basics of AutoText, the authors say
that for this to work, one must have AutoComplete enabled in Tools |
AutoCorrect, AutoText, and that the "tip" has to have at least 4 letters.

http://members.verizon.net/~vze27sds/autotext.htm"

.... I have firmed up on the tentative conclusion I made just before sending
my previous post -- that you're on Windows, or (just possibly) in Word X and
there have been some substantial changes from earlier versions -- but
probably the former.

I have referred to my print-out of PC commands and I see that, unlike the
Mac, F3 on the PC is the command for "AutoText" (as is Alt-Ctrl-v) and that
"Create AutoText" is Alt-F3. That now makes sense of your post (though not
about "Enter"). So please modify my earlier post in the light of that.

I haven't been able to get http://members.verizon.net/~vze27sds/autotext.htm
to open up, despite several attempts. At this stage, given that Dayo
mentions several elements in that article that don't apply in Word 2001, I'd
recommend you follow that article.

For any by-now-bewildered Mac users following this: my post of 11 Feb still
applies, unless Bill comes back and tells us that he isn't on a Windows PC.

Dayo, unless this is a radically different feature of Word X (which at this
stage I have no means of checking), there would be a great advantage in
getting the authors of the article to mention how AutoText works in Mac
versions -- i.e., it's not necessary to have at least 4 letters or to have
AutoComplete enabled.

--Clive

 

[Dayo Mitchell]

Hi Clive,

Well, I'm not entirely clear (and have never actually used AutoText myself
at all), but here's some relevant quotes (Cindy Meister and Jay Freedman
wrote the article, by the way):
<http://members.verizon.net/~vze27sds/autotext.htm>

"What¹s the difference between AutoText and AutoCorrect?
The obvious difference between AutoText and AutoCorrect is how they are
triggered. AutoCorrect takes effect as soon as you type text that Word
recognizes, followed by a space or punctuation. In contrast, AutoText
requires you to press F3 or accept the AutoComplete prompt; if you don¹t
specifically enable the replacement, nothing happens. If you want complete
control and don¹t like things happening ³automagically,² you may prefer
AutoText."

"If you want to use the AutoComplete feature, the name has to be at least
four characters long."

[one has to hit Enter to accept the AutoComplete prompt, or Tab]

So AutoText certainly works, it just requires either hitting F3 or using
AutoComplete (a godawful feature if you ask me, as well). (My reply to Bill
referred solely to his attempt to type a few letters and then hit enter).

But how does AutoText work for you? Is it only the keystrokes that are
different or is the process different?

Dayo

 

[Clive Huggan]

Hi Dayo,

Still can't get that article URL to load (IE 5.1.7, OS 9.2.2). One day ...

See other, inline comments below.

--Clive

============================================

Hi Clive,

Well, I'm not entirely clear (and have never actually used AutoText myself
at all), but here's some relevant quotes (Cindy Meister and Jay Freedman
wrote the article, by the way):
<http://members.verizon.net/~vze27sds/autotext.htm>

"What¹s the difference between AutoText and AutoCorrect?
The obvious difference between AutoText and AutoCorrect is how they are
triggered. AutoCorrect takes effect as soon as you type text that Word
recognizes, followed by a space or punctuation. In contrast, AutoText
requires you to press F3

That wouldn't work on the Mac version of Word (at least 2001 and before),
since F3 is the default for "Copy". The Mac command for inserting AutoText
is Command-Option-v (also Alt-Ctrl-v on PC, in addition to F3).

or accept the AutoComplete prompt;

well, I'd always have AutoComplete turned off ...

if you don¹t
specifically enable the replacement, nothing happens. If you want complete
control and don¹t like things happening ³automagically,² you may prefer
AutoText."

They're dead right.

"If you want to use the AutoComplete feature, the name has to be at least
four characters long."

Note: only for AutoComplete, not AutoText.

[one has to hit Enter to accept the AutoComplete prompt, or Tab]

But not for AutoText.

So AutoText certainly works, it just requires either hitting F3 or using
AutoComplete (a godawful feature if you ask me, as well). (My reply to Bill
referred solely to his attempt to type a few letters and then hit enter).

But how does AutoText work for you? Is it only the keystrokes that are
different or is the process different?

I'd still be surprised if the process were different.

I insert the entry the quickest way -- by keying the abbreviated term I have
previously chosen, usually comprising three letters, but there's no reason
it couldn't be more or fewer. Then I select the abbreviated term (I use
Shift-arrow); then I key Command-Option-v. The AutoText is inserted on the
spot -- it does not need a Return key (Enter key on PC) to be touched.

On the PC it would similarly be: key the 3 letters, select them, Alt-Ctrl-v.

As to how I use AutoText: I use it to insert tables that would otherwise
take ages to format from the ground up. I usually prefer only the horizontal
lines to show between the cells when printed; those lines are a quarter of a
point in thickness (more elegant than the default half-point lines); the
columns are of fixed width (since setting tables to automatically adjust
cell sizes makes Word more prone to failure); text does not break between
pages; and my style "table text" is applied in the cells. To space the table
within the body text of the document, the table is preceded by a paragraph
mark in my "bt" (= body text) style plus "Keep with next" and no leading. A
similar paragraph mark, but without "Keep with next", follows the table. All
this takes 5 seconds to insert via AutoText. Examples of the tables (number
of columns = 1 to 6) are on page 91 of "Bend Word to your Will"
(http://word.mvps.org/FAQs/WordMac/Bend/BendWord.htm). I also use AutoText
to insert arrows and comments in a blue character style into text, because
Word's "Comments" feature isn't favoured by my colleagues (see Appendix G --
page 138 -- of "Bend Word"). Inserting a signature as Bill wants to do is
another very good use.

Thanks for your birthday wishes, Dayo! I was spoiled rotten for the whole
day (well, after I'd made my wife a cup of tea to coax her out of bed --
that's never been available for negotiation), ending with a family gathering
at an excellent restaurant on Canberra's main lake, Lake Burley Griffin --
lovely!

--Clive

=================================================================

 

[Dayo Mitchell]

Hi Dayo,

Still can't get that article URL to load (IE 5.1.7, OS 9.2.2). One day ...

Same system I have--guess it just doesn't like you

So it sounds as though the only difference between Mac and PC is the
keyboard commands. I think my original comment was not as clear as it
should have been--I wasn't talking about all AutoText, only using the
AutoComplete part, which is what I think Bill was attempting.

We should ask Cindy and Jay to insert the Mac keyboard commands--it's
cmd-opt-v? Do you know what the actual command is called?

Dayo

See other, inline comments below.

--Clive

============================================

Hi Clive,

Well, I'm not entirely clear (and have never actually used AutoText myself
at all), but here's some relevant quotes (Cindy Meister and Jay Freedman
wrote the article, by the way):
<http://members.verizon.net/~vze27sds/autotext.htm>

"What¹s the difference between AutoText and AutoCorrect?
The obvious difference between AutoText and AutoCorrect is how they are
triggered. AutoCorrect takes effect as soon as you type text that Word
recognizes, followed by a space or punctuation. In contrast, AutoText
requires you to press F3

That wouldn't work on the Mac version of Word (at least 2001 and before),
since F3 is the default for "Copy". The Mac command for inserting AutoText
is Command-Option-v (also Alt-Ctrl-v on PC, in addition to F3).

or accept the AutoComplete prompt;

well, I'd always have AutoComplete turned off ...

if you don¹t
specifically enable the replacement, nothing happens. If you want complete
control and don¹t like things happening ³automagically,² you may prefer
AutoText."

They're dead right.

"If you want to use the AutoComplete feature, the name has to be at least
four characters long."

Note: only for AutoComplete, not AutoText.

[one has to hit Enter to accept the AutoComplete prompt, or Tab]

But not for AutoText.

So AutoText certainly works, it just requires either hitting F3 or using
AutoComplete (a godawful feature if you ask me, as well). (My reply to Bill
referred solely to his attempt to type a few letters and then hit enter).

But how does AutoText work for you? Is it only the keystrokes that are
different or is the process different?

I'd still be surprised if the process were different.

I insert the entry the quickest way -- by keying the abbreviated term I have
previously chosen, usually comprising three letters, but there's no reason
it couldn't be more or fewer. Then I select the abbreviated term (I use
Shift-arrow); then I key Command-Option-v. The AutoText is inserted on the
spot -- it does not need a Return key (Enter key on PC) to be touched.

On the PC it would similarly be: key the 3 letters, select them, Alt-Ctrl-v.

As to how I use AutoText: I use it to insert tables that would otherwise
take ages to format from the ground up. I usually prefer only the horizontal
lines to show between the cells when printed; those lines are a quarter of a
point in thickness (more elegant than the default half-point lines); the
columns are of fixed width (since setting tables to automatically adjust
cell sizes makes Word more prone to failure); text does not break between
pages; and my style "table text" is applied in the cells. To space the table
within the body text of the document, the table is preceded by a paragraph
mark in my "bt" (= body text) style plus "Keep with next" and no leading. A
similar paragraph mark, but without "Keep with next", follows the table. All
this takes 5 seconds to insert via AutoText. Examples of the tables (number
of columns = 1 to 6) are on page 91 of "Bend Word to your Will"
(http://word.mvps.org/FAQs/WordMac/Bend/BendWord.htm). I also use AutoText
to insert arrows and comments in a blue character style into text, because
Word's "Comments" feature isn't favoured by my colleagues (see Appendix G --
page 138 -- of "Bend Word"). Inserting a signature as Bill wants to do is
another very good use.

Thanks for your birthday wishes, Dayo! I was spoiled rotten for the whole
day (well, after I'd made my wife a cup of tea to coax her out of bed --
that's never been available for negotiation), ending with a family gathering
at an excellent restaurant on Canberra's main lake, Lake Burley Griffin --
lovely!

--Clive

=================================================================

Dayo

 

[John McGhie [MVP - Word]]

Hi Bill:

Question 1: Yes, the only safe way to distribute Autotexts is to send the
template that contains them to the other computers.

However, if the other computers already have customisations in place, you
then need to COPY the AutoText from the template you send into the one they
are using, otherwise they will lose all their own customisations if they
switch to your template.

You send the template to the other computers. Then you use the Organiser
tool to copy the AutoText entries into the template they are using (which is
usually named "Normal" template).

1. Make a copy of your template
2. Give it a new name (so you do not overwrite the Normal template on the
other computers.
3. Send it to the other computers and place it in the same folder as their
Normal template
4. Open Word on the other computers, then open Organiser. Organiser can be
difficult to find: it ³should² be a button labelled ³Organiser² on the
Format>Style... Dialog. However, depending on your version of Word it may
not be: look up Organizer (with a Œz¹...) in the Help to find it...
5. On one side of Organiser, you will have the other computer¹s Normal
template open. On the other will be the current document.
6. In Organiser, click the Close button below the current document, then
click the same button again to Open and open your new template.
7. Click the AutoText tab, choose the autotext entries you want to copy then
click the Arrow button in the correct direction to copy these to the Normal
template
8. Close the Organiser, then hold down one Shift key and look on the File
menu for Save All. Use Save All to save both the open document and any
templates that may be open in the background (in this case Normal template,
to which you just made some changes you want to save).
9. Click Yes if prompted to save Normal template.

This all sounds very long-winded, but if you do it exactly that way, it¹s
very quick. Once you have found Organiser, you have found your way into one
of the power tools that are hidden throughout Word for the ease and
convenience of those with a few brains who know what they are doing and want
to Bend Word to Your Will, to quote Clive.

Organiser and Tools>Customise are seriously habit-forming parts of Word, but
keep clueless newbies away from them: or they WILL hurt themselves

Hope this helps

This responds to article <[email protected]>,

Thank`s Clive!

with AutoText the thing looks really smart. Good idea!

1.
I was able to insert the scanned signature after typing jmg
and F3, but the method with typing the abbreviated form(4 letters)
and enter does not work..

2.
Can that new "AutoText" be "distributed" to other PC`s
simply be copying the Normal.dot to other PC`s?
(at the end, about 4 PC`s in the LAN should be able to
take advantage of the new AutoText`s)

Thank`s again!

Bill

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[bill]

Thank`s a lot John!

ok I could find "Organiser". The only question I have
for the moment is:
Does it matter whether a normal.dot is opened and
the AutoText(inserting scanned signature) is "prepared",
or can that also be done in a every normal new document?


Cheers and have a nice weekend,

Bill

 

[Clive Huggan]

Hello Dayo,

Just found this in my drafts box -- I had intended to send it last Sunday
but think I had to quit in a hurry to take my PowerBook somewhere. For what
it's worth, and with apologies ...

Here are the commands, listed as in the document*. They come from a version
that precedes Word X and Word 2003 (and maybe 2002):

Mac
Auto Text Command+Option+v
Create AutoText Option + F3

PC
Auto Text F3
Auto Text Alt+Ctrl+v

And of course there is an additional command on Tools menu -> Customize ->
Commands tab -> Commands list: InsertAutoText.

So you can see there is some inconsistency in the name of the commands
between the two platforms, in addition to the commands themselves being
different.

* For any watchers: this is the document that lists keyboard settings that's
created when you go to the Tools menu -> Macro -> Macros -> pop down the
"Macros in:" menu to Word Commands -> scroll down the list until you see
ListCommands, then Run -> click Current menu and keyboard settings -> OK.
The PC commands are via the same process, but on the PC.

Cheers,

Clive

=========================================================

Hi Dayo,

Still can't get that article URL to load (IE 5.1.7, OS 9.2.2). One day ...

Same system I have--guess it just doesn't like you

So it sounds as though the only difference between Mac and PC is the
keyboard commands. I think my original comment was not as clear as it
should have been--I wasn't talking about all AutoText, only using the
AutoComplete part, which is what I think Bill was attempting.

We should ask Cindy and Jay to insert the Mac keyboard commands--it's
cmd-opt-v? Do you know what the actual command is called?

Dayo

See other, inline comments below.

--Clive

============================================

Hi Clive,

Well, I'm not entirely clear (and have never actually used AutoText myself
at all), but here's some relevant quotes (Cindy Meister and Jay Freedman
wrote the article, by the way):
<http://members.verizon.net/~vze27sds/autotext.htm>

"What¹s the difference between AutoText and AutoCorrect?
The obvious difference between AutoText and AutoCorrect is how they are
triggered. AutoCorrect takes effect as soon as you type text that Word
recognizes, followed by a space or punctuation. In contrast, AutoText
requires you to press F3

That wouldn't work on the Mac version of Word (at least 2001 and before),
since F3 is the default for "Copy". The Mac command for inserting AutoText
is Command-Option-v (also Alt-Ctrl-v on PC, in addition to F3).

or accept the AutoComplete prompt;

well, I'd always have AutoComplete turned off ...

if you don¹t
specifically enable the replacement, nothing happens. If you want complete
control and don¹t like things happening ³automagically,² you may prefer
AutoText."

They're dead right.

"If you want to use the AutoComplete feature, the name has to be at least
four characters long."

Note: only for AutoComplete, not AutoText.

[one has to hit Enter to accept the AutoComplete prompt, or Tab]

But not for AutoText.

So AutoText certainly works, it just requires either hitting F3 or using
AutoComplete (a godawful feature if you ask me, as well). (My reply to Bill
referred solely to his attempt to type a few letters and then hit enter).

But how does AutoText work for you? Is it only the keystrokes that are
different or is the process different?

I'd still be surprised if the process were different.

I insert the entry the quickest way -- by keying the abbreviated term I have
previously chosen, usually comprising three letters, but there's no reason
it couldn't be more or fewer. Then I select the abbreviated term (I use
Shift-arrow); then I key Command-Option-v. The AutoText is inserted on the
spot -- it does not need a Return key (Enter key on PC) to be touched.

On the PC it would similarly be: key the 3 letters, select them, Alt-Ctrl-v.

As to how I use AutoText: I use it to insert tables that would otherwise
take ages to format from the ground up. I usually prefer only the horizontal
lines to show between the cells when printed; those lines are a quarter of a
point in thickness (more elegant than the default half-point lines); the
columns are of fixed width (since setting tables to automatically adjust
cell sizes makes Word more prone to failure); text does not break between
pages; and my style "table text" is applied in the cells. To space the table
within the body text of the document, the table is preceded by a paragraph
mark in my "bt" (= body text) style plus "Keep with next" and no leading. A
similar paragraph mark, but without "Keep with next", follows the table. All
this takes 5 seconds to insert via AutoText. Examples of the tables (number
of columns = 1 to 6) are on page 91 of "Bend Word to your Will"
(http://word.mvps.org/FAQs/WordMac/Bend/BendWord.htm). I also use AutoText
to insert arrows and comments in a blue character style into text, because
Word's "Comments" feature isn't favoured by my colleagues (see Appendix G --
page 138 -- of "Bend Word"). Inserting a signature as Bill wants to do is
another very good use.

Thanks for your birthday wishes, Dayo! I was spoiled rotten for the whole
day (well, after I'd made my wife a cup of tea to coax her out of bed --
that's never been available for negotiation), ending with a family gathering
at an excellent restaurant on Canberra's main lake, Lake Burley Griffin --
lovely!

--Clive

=================================================================

Dayo

:

Thanks, Dayo.

The more I think of this, the more it seems Bill is on Windows. Either that
or he is in Word X and there have been some changes from earlier versions
(which at this stage I have no means of checking, since I'm currently on
Word 2001).

I haven't been able to get
http://members.verizon.net/~vze27sds/autotext.htm
to open up, despite several attempts. A pity, because your quote introduces
elements that aren't needed in Word 2001 -- at least 4 letters and having
AutoComplete enabled (a feature which I think is a fate worse than death)

To minimize confusion (there's getting to be enough already), I'll continue
on the other thread, since it has the previous comments for anyone who
comes
in late.

--Clive

Mitchell
at (e-mail address removed) wrote on 14/2/04 8:59 AM:


Thank`s Clive!

with AutoText the thing looks really smart. Good idea!

1.
I was able to insert the scanned signature after typing jmg
and F3, but the method with typing the abbreviated form(4 letters)
and enter does not work..

I'm not really clear on all the details of this thread, but in this
soon-to-be-on-MVP-site article on the basics of AutoText, the authors say
that for this to work, one must have AutoComplete enabled in Tools |
AutoCorrect, AutoText, and that the "tip" has to have at least 4 letters.

http://members.verizon.net/~vze27sds/autotext.htm

DM

 

[John McGhie [MVP - Word]]

Hi Bill:

'Read up on Templates in the Help. It's a complex subject, and one of the
keys to power use of Word.

The short answer is: Anything in Normal.dot is available to any document
that is open, regardless of when it was created. Anything in a different
template is available only to those documents to which the template has
specifically been attached."

Keystrokes and customisations belong to the "Application" (Word) and are
available whenever the template containing them is in context. "Context" is
difficult to understand: basically the easiest rule to follow is "If you
think that logically Word 'ought' to be able to see this thing, then it
almost certainly can."

For example: The Normal template is permanently in context. Anything
loaded as an add-in is permanently in context. Anything in an attached
template is in context whenever any of the documents attached to it are in
focus.

Cheers


This responds to article <[email protected]>,

Thank`s a lot John!

ok I could find "Organiser". The only question I have
for the moment is:
Does it matter whether a normal.dot is opened and
the AutoText(inserting scanned signature) is "prepared",
or can that also be done in a every normal new document?


Cheers and have a nice weekend,

Bill

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]