How to attach stencils structure in a vsd file (without reload) ?

[Moumoute83]

When I open my vsd file, I'd like to load automatically my stencils
structure. I don't want to load it manually when opening my vsd file.
How to attach ?

Thanks in advance.

 

[Paul Herber]

When I open my vsd file, I'd like to load automatically my stencils
structure. I don't want to load it manually when opening my vsd file.
How to attach ?

with the file and all the required stencils open, menu File -> Save As
use the same file name, next to the Save button is a black triangle,
click that and ensure Workspace is selected.

 

[Moumoute83]

Thanks Paul. But I share regularly this stencil structure with other people
(users have different vsd files that use this stencil structure), so your
operation seem to be OK only if one of these .vss files are not currently
used by a user.
I want to keep the original structure stencil, because if it's updated,
users have just to reload their file to use the new stencil structure. And
when stencil structure are opened in read-only mode or copy, it doesn't work
(when I'm saving my vsd file, and re-opening it after, stencil structure is
missing).

I'm not sure if I'm clear but perhaps this operation only works with 1 user
that use a structure stencil.
Any idea ?

BenJ

 

[Paul Herber]

Thanks Paul. But I share regularly this stencil structure with other people
(users have different vsd files that use this stencil structure), so your
operation seem to be OK only if one of these .vss files are not currently
used by a user.
I want to keep the original structure stencil, because if it's updated,
users have just to reload their file to use the new stencil structure. And
when stencil structure are opened in read-only mode or copy, it doesn't work
(when I'm saving my vsd file, and re-opening it after, stencil structure is
missing).

I'm not sure if I'm clear but perhaps this operation only works with 1 user
that use a structure stencil.
Any idea ?

Sorry Ben, I've tried reading that several times and I can't dig too
much sense out of it.

 

[Moumoute83]

Well, I understand (excuse my poor english) ^^

Imagine two users : User1 and Me. We have our own files : User1.vsd and
Me.vsd.
Each file use the same battery of shapes stored in ShapesType1.vss,
ShapesType2.vss and ShapeType3.vss (I called that previously a "stencil
structure", a set of vss files).
User1 has opened in first User1.vsd and load his stencils (in his stencil
window).
If I want to have stencil automatically loaded at this moment on my file
Me.vsd, I do what you wrote and it does'nt work when I re-open my file
(stencil window is blank).
So I mentioned in my previous post the way to load Stencil in Visio : you
have a check box with 3 choices : Original, Copy and Read-only. If I choose
original (so it keeps the link with the original stencil structure, that I'm
looking for), your operation does'nt work. If I choose the rest, it's okay
(so it becomes an isolated stencil structure just for my vsd file...but I
still want a shared stencil structure).

Is it clearer ?
Thanks for helping.

BenJ

 

[Paul Herber]

Well, I understand (excuse my poor english) ^^

Imagine two users : User1 and Me. We have our own files : User1.vsd and
Me.vsd.
Each file use the same battery of shapes stored in ShapesType1.vss,
ShapesType2.vss and ShapeType3.vss (I called that previously a "stencil
structure", a set of vss files).
User1 has opened in first User1.vsd and load his stencils (in his stencil
window).
If I want to have stencil automatically loaded at this moment on my file
Me.vsd, I do what you wrote and it does'nt work when I re-open my file
(stencil window is blank).
So I mentioned in my previous post the way to load Stencil in Visio : you
have a check box with 3 choices : Original, Copy and Read-only. If I choose
original (so it keeps the link with the original stencil structure, that I'm
looking for), your operation does'nt work. If I choose the rest, it's okay
(so it becomes an isolated stencil structure just for my vsd file...but I
still want a shared stencil structure).

Right, are your stencils stored at the same path for both users? Are
these two users on the same computer or different computers? Are the
stencils actually available on both? Just attaching stencils just adds
a reference to the stencils, it doesn't actually add them physiaccly
to the file.

Take just one file Me.vsd, Open the stencils, save as with workspace.
Close Visio. Open the Me.vsd. Are the stencils attached?

Repeat for User1.vsd.

 

[Moumoute83]

Okay you're right it works. I just checked that nobody had a opened stencil
structure.

Thanks for your precious help.

BenJ

 

[Paul Herber]

Okay you're right it works. I just checked that nobody had a opened stencil
structure.
Woohoo!

Thanks for your precious help.

My pleasure. Glad it worked for you.