How to close/lock a completed project - not delete it?

[mg admin]

Hello,

I'm trying to figure out how to close a project to any future updates. It is
completed, but we do not want to delete the project. I know that you can
lock down time periods but surely there is a 'close' option somewhere that is
permanent and won't have to be checked every two weeks for a new time period.
Would this be done in MS Project, or in PWA? I've googled this but can't seem
to find relevant answers.

Thanks for any help.

 

[Mike Glen]

Hi ,

Welcome to this Microsoft Project newsgroup

Try Save As... and set a password to protect it.

FAQs, companion products and other useful Project information can be seen at
this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials

 

[vanita]

Hi

Going ahead with Mike's suggestion. If you want it to be available for
everyone to view, but not make changes in it, Save as 'Read only' through
'Tools' option in 'Save as' dialog box.

I hope it helps.
Vanita

 

[mg admin]

Hello,

Thank you both for your responses. They sound like great solutions to our
issue but unfortunately neither of them seem to be available to me. We use
project pro '03 here to publish to project server, not 2007. I apologize for
not mentioning that earlier. Are those new features available in the later
version? The only options I have in the Save As dialogue box are changing the
type, version, administrative project, calendar, and our custom fields.

 

[Mike Glen]

Hi ,

In that case, try posting on the microsoft.public.project.server newsgroup
(forum). Please see FAQ Item: 24. Project Newsgroups. FAQs, companion
products and other useful Project information can be seen at this web
address: http://project.mvps.org/faqs.htm

Mike Glen
Project MVP

 

[Dale Howard [MVP]]

mg admin --

In the future, please post your Project Server 2003 questions to the
microsoft.public.project.server newsgroup, as this newsgroup is devoted to
questions about the Microsoft Project desktop application only. To answer
your question, you can use the custom methodology shown in the following
FAQ:

http://www.projectserverexperts.com/ProjectServerFAQKnowledgeBase/ArchiveCompletedProjects.aspx

Please note that there is no DEFAULT way to close out and lock a project.
The steps in the FAQ represent a methodology that is a workaround to the
lack of a formal project archival capability in the system. Hope this
helps.