How to combine documents

[Vijay J.]

I have some Word-2000 documents, each is a chapter of a
thesis. I am using ENDNOTE-5 to manage my bibliography. I
would like to combine these chapters, so that I have a
long, combined document, with each chapter in a different
section. However, I would like to keep the bibliography
of each chapter with the chapter itself, i.e. the
bibliography of one chapter appears at its end, and then
the new chapter begins, in a sepaate section. However, I
am unable to do this. When I combine the different
documents (by Cut-and-paste), and update the fields, the
bibliography gets combined. Is there a way out? I wish to
combine all these documents so that I can generate a TOC,
Table of Figures etc.

 

[Daiya Mitchell]

It's actually EndNote doing that, not Word. I'd say the only way to get
around it would be to *not* update the fields after combining the doc.

Assuming you are basically done and about ready to submit, this is what I
would do:
Make sure EndNote is totally updated in each chapter. MAKE A COPY, and in
the COPY, convert the EndNote fields to plain text (I think there's a
toolbar command for this). Combine all the copies (Insert | File is
easiest). Create your TOC, etc.

Note that your EndNote fields will no longer be updateable by EndNote, and
that you cannot go back from this step (hence the COPY), so if you want to
do serious editing, you will need to go back to the doc as it was before you
converted the fields to plain text. If possible, it might be easier for
later cleaning up to combine all the documents (*don't update*), then make a
copy, then convert the EndNote fields to plain text.

(Having a biblio at the end of each chapters seems a strange formatting
requirement to me, but whatever I assume that this really is an EndNote
bibliography, and not actually endnotes created by Word but formatted by
EndNote?)

DM

 

[garfield-n-odie]

You don't have to physically combine the separate chapters into one
document in order to create a single TOC. Just create one new chapter
document containing your TOC, list of figures, etc. In the TOC
document, insert an { RD "filename" } field for each chapter that you
want to include in the TOC, list of figures, etc. Then insert the TOC
field, list of figures field, etc., as you normally would. For purposes
of the TOC, list of figures, etc., the RD fields will make TOC document
act as if all the RD'ed chapters were in one file. But for purposes of
your bibliography and formatting, you can leave the chapters in separate
documents the way they are.

 

[Daiya Mitchell]

Oops. Forgot to keep my eye on the end result. There's a tutorial on doing
that here, as well.

Creating a Table of Contents Spanning Multiple Documents
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=148

DM

 

[Vijay J.]

Thankyou Daiya and Garfield-n-odie for your suggestions.
I followed the procedure on the website
"Creating a Table of Contents Spanning Multiple Documents-
--
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?
ID=148"
and used RD fields as suggested, and it works for me, but
there is still a problem:

This tutorial has a macro
named "UpdateTocAndPageNumbers", which needs to be run in
the TOC-document, so that page numbering of each
individual chapter in the TOC starts from a proper page
number, rather than starting from 1. My problem is this:
My introductory material (TOC, Acknowledgment, Abstract
etc), which is now in a separate document, is page
numbered in Roman numerals (say, from i to xi). I want
this also to be included in the TOC. I am able to do
this, i.e. the TOC generated includes these entries.
However, when I run the macro, the page numbering of the
first chapter, following the introductory material,
starts from 17, whereas I want it to start from 1. How
can this be done?

 

[Jonathan West]

Thankyou Daiya and Garfield-n-odie for your suggestions.
I followed the procedure on the website
"Creating a Table of Contents Spanning Multiple Documents-
--
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?
ID=148"
and used RD fields as suggested, and it works for me, but
there is still a problem:

This tutorial has a macro
named "UpdateTocAndPageNumbers", which needs to be run in
the TOC-document, so that page numbering of each
individual chapter in the TOC starts from a proper page
number, rather than starting from 1. My problem is this:
My introductory material (TOC, Acknowledgment, Abstract
etc), which is now in a separate document, is page
numbered in Roman numerals (say, from i to xi). I want
this also to be included in the TOC. I am able to do
this, i.e. the TOC generated includes these entries.
However, when I run the macro, the page numbering of the
first chapter, following the introductory material,
starts from 17, whereas I want it to start from 1. How
can this be done?

In the code in that article, there are two lines that are like this

iLastPage = Selection.Information(wdActiveEndAdjustedPageNumber)

Change the first of them to this

iLastPage = 0

The second occurrence of that line should be left untouched.

 

[Vijay J.]

Thanks Jonathan,

It works, exactly as I want!

Vijay