How to config sync?

[Bob]

Hi.
I have HP iPAQ hw6500 PDA with Windows Mobile 2003. When I connected it with
my PC (Windows XP SP3) first time, run ActiveSync, chose Standard
Partnership, sync with desktop comp, and chose to synchronize inbox, it began
to sync my folders. After that process a new folder ‘Outlook e-mail’ is
created on my HP, but e-mail account is not created automatically. Is it a
normal situation? And if it is, how can I create an account, that will be
linked with ‘Outlook e-mail’ inbox?

THNX

 

[Hal Hostetler [MVP P/I]]

That's pretty much normal behavior. The iPAQ's "Outlook" account is not an
email account, it's a synchronized copy of your desktop Outlook folders.
You send and receive by syncing. Outlook Mail you send from the iPAQ is
synced with the desktop Outbox and is sent to the Internet from there;
Outlook mail you receive is synced from the desktop Inbox. So, no email
account because it isn't required.

Hal
--
Hal Hostetler, CPBE -- (e-mail address removed)
Senior Engineer/MIS -- MS MVP-Print/Imaging -- WA7BGX
http://www.kvoa.com -- "When News breaks, we fix it!"
KVOA Television, Tucson, AZ. NBC Channel 4
Live at Hot Licks - www.badnewsbluesband.com

 

[Bob]

HI!

OK, so if I want to send messages via PDA, I have to create account on my
PDA, and this new account won’t be linked with my “Outlook†account?

Let’s say I have a business trip and I want to use my PDA to correspond.
Before trip I synchronize my PDA with my desktop. During trip I send messages
from my PDA account. At the end of this trip I have “Outlook†folder with old
messages, and “Account†folder with new ones. Am I right? So, how can I
upload this data to desktop after my trip?

I think it is not difficult to synchronize incoming mail– I can leave
incoming messages on server and download it to my desktop. But how can I
synchronize messages that I’ve sent during the trip?

Thanks for you help!

 

[Hal Hostetler [MVP P/I]]

Comments inline...

Hal
--
Hal Hostetler, CPBE -- (e-mail address removed)
Senior Engineer/MIS -- MS MVP-Print/Imaging -- WA7BGX
http://www.kvoa.com -- "When News breaks, we fix it!"
KVOA Television, Tucson, AZ. NBC Channel 4
Live at Hot Licks - www.badnewsbluesband.com

HI!

OK, so if I want to send messages via PDA, I have to create account on my
PDA, and this new account won't be linked with my "Outlook" account?

That depends on the email account you use desktop Outlook to connect to.
Pocket Outlook is designed to do only one thing, synchronize, either with
Outlook on your desktop PC, or with an Exchange Server email server mailbox.
That means ALL sending and receiving is done VIA sync. When you send
messages with Pocket Outlook, they go into the Outbox where they sit until
you sync with either of the above. Now, this doesn't prevent you from
creating an email account that talks directly to your email server. If your
email service is from either a POP3 or IMAP account, you can setup an
account on the PDA to check it directly. The advantage is instant email
flow, the disadvantage is that this is strictly email, your Contacts, Tasks,
Notes, and all other items that Pocket Outlook syncs with desktop Outlook
remain unchanged.

Let's say I have a business trip and I want to use my PDA to correspond.
Before trip I synchronize my PDA with my desktop. During trip I send messages
from my PDA account. At the end of this trip I have "Outlook" folder with old
messages, and "Account" folder with new ones. Am I right? So, how can I
upload this data to desktop after my trip?

No, you'll have an Outlook folder with old messages you got from the sync
before you left, and new messages to send VIA sync to your desktop when you
sync upon return. If you elect to add an account that directly tallks to
your email service, you'll have two folders, one for Outlook that has no
email changes, but may have new Notes, Contacts, Tasks, etc. awaiting sync
with desktop Outlook, and an "ISP Account" folder with email items sent and
received while on your trip. When you return, desktop Outlook will pick up
the email changes when you connect it to your email service and then sync
them with the Pocket Outlook folder, along with any other sync items you may
have changed on the PDA while away. This is how I had my Toshiba e740 PDA
setup. When in the office, all sending and receiving was done VIA sync with
desktop Outlook. When away from the office, I setup an IMAP account pointed
at the same service I use with desktop Outlook, so my email was always
current, but any Contacts, Notes, or the like I created sat on the PDA until
I returned to the office and synced it with deskop Outlook.

 

[Bob]

Hal,
thanks for your comments. You really clarified this issue for me!
Have a nice day!