How to copy info when creating a data source for mail merge

[RitaRose]

I am doing a large mail merge where several of the titles and addresses are
identical, just the names are different. Is there some way to copy this
information into the new entry each time?

 

[Peter Jamieson]

I don't think you can do it using the data entry form in Word MailMerge, but
you don't have to create your data that way - you can use a table in Word
with the field names in the top row and one row for each record, If you
switch to View|Normal, you can stretch the columns horizontally so it's
reasonably easy to work, and you get all the standard Word cut/paste and
table features for duplicating rows and so on.

If you are using Word 2002/2003 and already have a lot of data in your data
source you can get it into Word by creating a "Directory" merge with a 1-row
table with one column for each field. Merge to a new document, then add a
row of column headings.

Once it's in that format, however, you probably won't be able to get it back
into the format that Word 2002/2003 creates.

Peter Jamieson