How to create a customised Who oes What and When report (2007)?

[b.horvath]

Hi Everyone,

I hope you can help.
I am managing 30 projects and created a master project for them where I have
copied all the 30 projects. I would like to create weekly reports. In this
master project I want to see a report, which shows all my resourses (5
people) in a list, next to it the project they are working with their
subtasks and which day they are scheduled in to do these tasks and for how
long.
This would give me an idea to see who is working on what project and task
and when for how long, which would give me my resourses' availablility so I
can assign them to further tasks and they wouldnt crash with eah other.

I hope it make sence. I do appreciate any help and advice, I have been
trying all the custom reports and none of them were quite suitable and it
drives me mad ;-)

Thanks again.
B.Horvath

 

[JulieS]

Hello

Are your 30 projects all using a shared resource pool or have you
created each of the 5 resources in each of the 30 project files?

When you note that you've "copied" all of the 30 projects did you
really copy and paste or did you make a master project either through
the Insert > Project command or by opening the pool?

If you look at the Resource Usage view how many times is each of the 5
resources listed?

The Who Does What When report is actually a report based upon the
Resource Usage view. I personally prefer to format the view showing
the additional information and print the view instead of trying to
modify the existing report.

I suggest modifying the left side (table) of the Resource Usage view
and add some additional information, then simply print that view.

To the Resource Usage view I'd add:

Project field -- this will show the name of each project where the
assignments for the resource is coming from.

Add the start and finish fields to show the resource's assignment
start date and finish date. You can show the day of the week (Monday,
Tuesday, etc) for the start and finish if you have a date format which
shows that information.

You might also consider adding the Remaining availability field to the
timescaled (right) portion of the view to show how many more hours per
day the resource has available.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project

 

[b.horvath]

Hi Julie,

Thank you very much for the promt reply and the suggestions.

As I have created each project individually I have also created those 5
resources individually, which means when I look at the Resource Usage view
these 5 resources coming up 30 times under each other. How can I amend to
have just one resource pool for all the 30 projects?

In the Master Project I have Inserted through Insert>Project. Is that ok or
should i have copied and pasted?

I will try to do what you have suggested about formating the view rather
than amending the existing report, but I need to first sort out my resource
pool I gues to show my resources only once?
Would this mean I would have to amend all the 30 project to create a
resource pool. Please help.

Thanks very much again,
B.horvath

 

[JulieS]

Hello,

You're welcome for the assistance and thanks for the feedback.

Thanks for the additional information that you have added the 5
resources to each project file. I suggest creating a resource pool
file to hold the information on your 5 resources and then sharing the
pool file with your 30 projects. Luckily, it's not as hard as it
sounds.

Find the help topic "Create a resource pool for sharing resources
across projects" and follow the step by step instructions. The help
topic guides you through creating a new resource pool file using
resources from the individual project files.

Once you have created the pool file, you can then create a
consolidated project file containing all of the 30 files. You'll see
each of the 5 resources only listed once in the Resource Usage view
and you'll be able to easily see the assignments from the 30 projects
for each resources.

Several "rules" about using pool and sharer files however:
1) Do not rename or Save As any of the sharer files without ensuring
you disconnect it from the pool.
2) Do not copy or move any file connected to the pool.
3) Always make sure you have a good backup method in place.

Help does a pretty good job stepping through the process of working
with pools.

Do post back if you have any further questions and let us know how
you're getting along.

Julie

 

[b.horvath]

Hi Julie,

Thanks again for the quick response.

I have done what you said by creating a resource pool and i have assigned it
to my projects individually, which went ok. Once I have done this with all
the seperate projects and inserted them in a new master projects again.
However I can still see all the resources one after the other 30 times. Where
am I going wrong? (I thought once they all have the same recources from the
same resource pool the master project would be only showing the 5 resources
once).
What am I missing? ;-) Sorry to be a pain.


Thanks in advance.
B.Horvath

 

[JulieS]

Hello,

You're not being a pain at all

You should be creating the master project file by opening the resource
pool and selecting the 3rd option "Open resource pool read/write and
all other project files into a new master project...." No need to
insert the individual project files into a master -- the pool will
help you create it.

I hope this helps.

Julie

 

[Mike Glen]

Hi B.Horvath,

You might like to have a look at my series on Microsoft Project in the
TechTrax ezine, particularly #17 et seq on consolidating projects and the
creation of a resource pool, at this site: http://tinyurl.com/2xbhc or
this:
http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23
(Perhaps you'd care to rate the articles before leaving the site,
Thanks.)

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP

 

[b.horvath]

Hi Julie,

Wow, I think I have just done it. Great,Thanks. I will have to revise with
my actual projects (as i was using a test one in case i mess it up), so it
will take me a couple of hours, but I will get back to you on Monday and let
you know how it went. I hope it will look like what I had in mind. Fingers
crossed.

Thanks again so much

Kindly,
B.Horvath

 

[JulieS]

You're most welcome. Glad to have helped and thanks for the feedback.
Have a good weekend.

Julie

 

[b.horvath]

Hi Julie,

I have managed to do all the 30 projects by asigning them to my newly
created resource pool and created a master project as well. Thank you for
that.
I have a couple of questions.
1. When I look at the Resource Usage (as you have suggested to see who does
what, when and for long) I can see all the tasks and projects, date, time,
etc. When I want to print I can select by date range which is what I need,
however when I chose for example one week starting from this week to next
week and I go to preview, it still includes tasks from 2006, 2007, so
basically the everything not the chosen week. Any idea?
2. As some our prohects have budgets in labour and some has costs, I have
created a Budget-Labour and a Budget-Cost which I have allocated to it's
relevant project and it shows how much we allocated for each project in
labour or/and cost.
When I look at the master project I have 30 times the Budget-Labour and 30
times the Budget-cost. Is this correct or should have been only one of each
just as the resources?

Many thanks in advance ;-)
B.Horvath

 

[JulieS]

Hello,

My comments are inline.

Julie

Hi Julie,

I have managed to do all the 30 projects by asigning them to my
newly
created resource pool and created a master project as well. Thank
you for
that.

[Julie] You're welcome. Glad to have helped.

I have a couple of questions.
1. When I look at the Resource Usage (as you have suggested to see
who does
what, when and for long) I can see all the tasks and projects, date,
time,
etc. When I want to print I can select by date range which is what I
need,
however when I chose for example one week starting from this week to
next
week and I go to preview, it still includes tasks from 2006, 2007,
so
basically the everything not the chosen week. Any idea?

[Julie] Hmmm. A quick test from a master project file created from a
pool works well for me. If I choose File > Print and set the date
range in the Print dialog box for a two week period in the middle of
the project, the preview shows just that two week period. How are you
selecting the print range? Make sure your printer drivers are also up
to date, Project is very picky about printer drivers.

2. As some our prohects have budgets in labour and some has costs, I
have
created a Budget-Labour and a Budget-Cost which I have allocated to
it's
relevant project and it shows how much we allocated for each project
in
labour or/and cost.
When I look at the master project I have 30 times the Budget-Labour
and 30
times the Budget-cost. Is this correct or should have been only one
of each
just as the resources?

[Julie] Did you define the Budget-Labour and Budget-Costs in the
resource pool and assign from there? Did you add the resources to the
project summary tasks as the help screens note?

I hope this helps.
Julie

 

[b.horvath]

Hi Julie,

1. What do you mean by update a printer drive? I have been using the printer
as normal ;-). I do also select the way you advised File>Print>set date range

preview. and it comes up all the projects and thier tasks (basically the

whole master project). I am not sure I know by what you mean of updating the
printer ;-(

2. As all my projects have different budget-labour and cost values so when i
used the resource pool it has created a new budgte-labour and new budget-cost
everytime my value was different (well, i think that is what it did anyway).
So therefore in my resource pool now 30 of each are present Should I delete
them all and just allocate from the resource pool to each project from
scratch? Would'nt that cause confusion when I want to review each project's
own budget-labour and budget-cost?

Many many thanks again
B.horvath

Hello,

My comments are inline.

Julie

Hi Julie,

I have managed to do all the 30 projects by asigning them to my
newly
created resource pool and created a master project as well. Thank
you for
that.

[Julie] You're welcome. Glad to have helped.

I have a couple of questions.
1. When I look at the Resource Usage (as you have suggested to see
who does
what, when and for long) I can see all the tasks and projects, date,
time,
etc. When I want to print I can select by date range which is what I
need,
however when I chose for example one week starting from this week to
next
week and I go to preview, it still includes tasks from 2006, 2007,
so
basically the everything not the chosen week. Any idea?

[Julie] Hmmm. A quick test from a master project file created from a
pool works well for me. If I choose File > Print and set the date
range in the Print dialog box for a two week period in the middle of
the project, the preview shows just that two week period. How are you
selecting the print range? Make sure your printer drivers are also up
to date, Project is very picky about printer drivers.

2. As some our prohects have budgets in labour and some has costs, I
have
created a Budget-Labour and a Budget-Cost which I have allocated to
it's
relevant project and it shows how much we allocated for each project
in
labour or/and cost.
When I look at the master project I have 30 times the Budget-Labour
and 30
times the Budget-cost. Is this correct or should have been only one
of each
just as the resources?

[Julie] Did you define the Budget-Labour and Budget-Costs in the
resource pool and assign from there? Did you add the resources to the
project summary tasks as the help screens note?

I hope this helps.
Julie

Many thanks in advance ;-)
B.Horvath

 

[b.horvath]

Thank you Mike, I 'll have look nd try.

Hi B.Horvath,

You might like to have a look at my series on Microsoft Project in the
TechTrax ezine, particularly #17 et seq on consolidating projects and the
creation of a resource pool, at this site: http://tinyurl.com/2xbhc or
this:
http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23
(Perhaps you'd care to rate the articles before leaving the site,
Thanks.)

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP

 

[JulieS]

Hi,

My comments are inline.

Hi Julie,

1. What do you mean by update a printer drive? I have been using the
printer
as normal ;-). I do also select the way you advised File>Print>set
date range
whole master project). I am not sure I know by what you mean of
updating the
printer ;-(

[Julie] Printer drivers are selected in the Control panel and project
is a bit picky about having outdated printer drivers or printers which
do not match the physical printer you are printing to. Try going out
to your printer manufacturer's website and see what the latest driver
is for the printer make and model you are running.

I'm still not seeing what you are in a master project. I display the
Resource Usage view, set the range I want to see in the File > Print
command. Sorry, I'm not sure what is causing the problem. I've
experimented with assigning resources to very long duration tasks
(thinking that may cause some trouble) but I still seem to be able to
print just a selected date range of the Resource Usage view.

2. As all my projects have different budget-labour and cost values
so when i
used the resource pool it has created a new budgte-labour and new
budget-cost
everytime my value was different (well, i think that is what it did
anyway).
So therefore in my resource pool now 30 of each are present Should I
delete
them all and just allocate from the resource pool to each project
from
scratch? Would'nt that cause confusion when I want to review each
project's
own budget-labour and budget-cost?

[Julie] Odd again I have three different budget resources and
each resource is assigned to several project summary tasks. When
viewing the Resource Usage view, I only see one of each resource with
the assignments for each underneath. Once you assign the budget
resources to the project summary tasks, you manually go in and enter
the Budget Work or Budget Cost for each budget resource. You don't
assign costs until after you've made the assignments. Help does a
pretty good job stepping through this. See the topic "Create a budget
for your project."

Many many thanks again

[Julie] - You're very welcome.

B.horvath

Hello,

My comments are inline.

Julie

Hi Julie,

I have managed to do all the 30 projects by asigning them to my
newly
created resource pool and created a master project as well. Thank
you for
that.

[Julie] You're welcome. Glad to have helped.

I have a couple of questions.
1. When I look at the Resource Usage (as you have suggested to
see
who does
what, when and for long) I can see all the tasks and projects,
date,
time,
etc. When I want to print I can select by date range which is
what I
need,
however when I chose for example one week starting from this week
to
next
week and I go to preview, it still includes tasks from 2006,
2007,
so
basically the everything not the chosen week. Any idea?

[Julie] Hmmm. A quick test from a master project file created
from a
pool works well for me. If I choose File > Print and set the date
range in the Print dialog box for a two week period in the middle
of
the project, the preview shows just that two week period. How are
you
selecting the print range? Make sure your printer drivers are also
up
to date, Project is very picky about printer drivers.

2. As some our prohects have budgets in labour and some has
costs, I
have
created a Budget-Labour and a Budget-Cost which I have allocated
to
it's
relevant project and it shows how much we allocated for each
project
in
labour or/and cost.
When I look at the master project I have 30 times the
Budget-Labour
and 30
times the Budget-cost. Is this correct or should have been only
one
of each
just as the resources?

[Julie] Did you define the Budget-Labour and Budget-Costs in the
resource pool and assign from there? Did you add the resources to
the
project summary tasks as the help screens note?

I hope this helps.
Julie

Many thanks in advance ;-)
B.Horvath

:

You're most welcome. Glad to have helped and thanks for the
feedback.
Have a good weekend.

Julie

message
Hi Julie,

Wow, I think I have just done it. Great,Thanks. I will have to
revise with
my actual projects (as i was using a test one in case i mess
it
up),
so it
will take me a couple of hours, but I will get back to you on
Monday
and let
you know how it went. I hope it will look like what I had in
mind.
Fingers
crossed.

Thanks again so much

Kindly,
B.Horvath
:

Hello,

You're not being a pain at all

You should be creating the master project file by opening the
resource
pool and selecting the 3rd option "Open resource pool
read/write
and
all other project files into a new master project...." No
need
to
insert the individual project files into a master -- the pool
will
help you create it.

I hope this helps.

Julie
message
Hi Julie,

Thanks again for the quick response.

I have done what you said by creating a resource pool and i
have
assigned it
to my projects individually, which went ok. Once I have
done
this
with all
the seperate projects and inserted them in a new master
projects
again.
However I can still see all the resources one after the
other
30
times. Where
am I going wrong? (I thought once they all have the same
recources
from the
same resource pool the master project would be only
showing
the
5
resources
once).
What am I missing? ;-) Sorry to be a pain.


Thanks in advance.
B.Horvath


:

Hello,

You're welcome for the assistance and thanks for the
feedback.

Thanks for the additional information that you have added
the
5
resources to each project file. I suggest creating a
resource
pool
file to hold the information on your 5 resources and then
sharing
the
pool file with your 30 projects. Luckily, it's not as
hard
as
it
sounds.

Find the help topic "Create a resource pool for sharing
resources
across projects" and follow the step by step instructions.
The
help
topic guides you through creating a new resource pool file
using
resources from the individual project files.

Once you have created the pool file, you can then create a
consolidated project file containing all of the 30 files.
You'll
see
each of the 5 resources only listed once in the Resource
Usage
view
and you'll be able to easily see the assignments from the
30
projects
for each resources.

Several "rules" about using pool and sharer files however:
1) Do not rename or Save As any of the sharer files
without
ensuring
you disconnect it from the pool.
2) Do not copy or move any file connected to the pool.
3) Always make sure you have a good backup method in
place.

Help does a pretty good job stepping through the process
of
working
with pools.

Do post back if you have any further questions and let us
know
how
you're getting along.

Julie


message
Hi Julie,

Thank you very much for the promt reply and the
suggestions.

As I have created each project individually I have also
created
those 5
resources individually, which means when I look at the
Resource
Usage view
these 5 resources coming up 30 times under each other.
How
can
I
amend to
have just one resource pool for all the 30 projects?

In the Master Project I have Inserted through
Insert>Project.
Is
that ok or
should i have copied and pasted?

I will try to do what you have suggested about formating
the
view
rather
than amending the existing report, but I need to first
sort
out
my
resource
pool I gues to show my resources only once?
Would this mean I would have to amend all the 30 project
to
create a
resource pool. Please help.

Thanks very much again,
B.horvath

:

Hello

Are your 30 projects all using a shared resource pool
or
have
you
created each of the 5 resources in each of the 30
project
files?

When you note that you've "copied" all of the 30
projects
did
you
really copy and paste or did you make a master project
either
through
the Insert > Project command or by opening the pool?

If you look at the Resource Usage view how many times
is
each
of
the 5
resources listed?

The Who Does What When report is actually a report
based
upon
the
Resource Usage view. I personally prefer to format the
view
showing
the additional information and print the view instead
of
trying
to
modify the existing report.

I suggest modifying the left side (table) of the
Resource
Usage
view
and add some additional information, then simply print
that
view.

To the Resource Usage view I'd add:

Project field -- this will show the name of each
project
where
the
assignments for the resource is coming from.

Add the start and finish fields to show the resource's
assignment
start date and finish date. You can show the day of
the
week
(Monday,
Tuesday, etc) for the start and finish if you have a
date

 

[b.horvath]

Thanks Julie.
I will try to re-assign those budgets and see how it goes. I also have a
look at the printer issue and get back to you with the update.

Thanks again a million ;-)

Hi,

My comments are inline.

Hi Julie,

1. What do you mean by update a printer drive? I have been using the
printer
as normal ;-). I do also select the way you advised File>Print>set
date range
whole master project). I am not sure I know by what you mean of
updating the
printer ;-(

[Julie] Printer drivers are selected in the Control panel and project
is a bit picky about having outdated printer drivers or printers which
do not match the physical printer you are printing to. Try going out
to your printer manufacturer's website and see what the latest driver
is for the printer make and model you are running.

I'm still not seeing what you are in a master project. I display the
Resource Usage view, set the range I want to see in the File > Print
command. Sorry, I'm not sure what is causing the problem. I've
experimented with assigning resources to very long duration tasks
(thinking that may cause some trouble) but I still seem to be able to
print just a selected date range of the Resource Usage view.

2. As all my projects have different budget-labour and cost values
so when i
used the resource pool it has created a new budgte-labour and new
budget-cost
everytime my value was different (well, i think that is what it did
anyway).
So therefore in my resource pool now 30 of each are present Should I
delete
them all and just allocate from the resource pool to each project
from
scratch? Would'nt that cause confusion when I want to review each
project's
own budget-labour and budget-cost?

[Julie] Odd again I have three different budget resources and
each resource is assigned to several project summary tasks. When
viewing the Resource Usage view, I only see one of each resource with
the assignments for each underneath. Once you assign the budget
resources to the project summary tasks, you manually go in and enter
the Budget Work or Budget Cost for each budget resource. You don't
assign costs until after you've made the assignments. Help does a
pretty good job stepping through this. See the topic "Create a budget
for your project."

Many many thanks again

[Julie] - You're very welcome.

B.horvath

Hello,

My comments are inline.

Julie

Hi Julie,

I have managed to do all the 30 projects by asigning them to my
newly
created resource pool and created a master project as well. Thank
you for
that.

[Julie] You're welcome. Glad to have helped.

I have a couple of questions.
1. When I look at the Resource Usage (as you have suggested to
see
who does
what, when and for long) I can see all the tasks and projects,
date,
time,
etc. When I want to print I can select by date range which is
what I
need,
however when I chose for example one week starting from this week
to
next
week and I go to preview, it still includes tasks from 2006,
2007,
so
basically the everything not the chosen week. Any idea?

[Julie] Hmmm. A quick test from a master project file created
from a
pool works well for me. If I choose File > Print and set the date
range in the Print dialog box for a two week period in the middle
of
the project, the preview shows just that two week period. How are
you
selecting the print range? Make sure your printer drivers are also
up
to date, Project is very picky about printer drivers.

2. As some our prohects have budgets in labour and some has
costs, I
have
created a Budget-Labour and a Budget-Cost which I have allocated
to
it's
relevant project and it shows how much we allocated for each
project
in
labour or/and cost.
When I look at the master project I have 30 times the
Budget-Labour
and 30
times the Budget-cost. Is this correct or should have been only
one
of each
just as the resources?

[Julie] Did you define the Budget-Labour and Budget-Costs in the
resource pool and assign from there? Did you add the resources to
the
project summary tasks as the help screens note?

I hope this helps.
Julie


Many thanks in advance ;-)
B.Horvath

:

You're most welcome. Glad to have helped and thanks for the
feedback.
Have a good weekend.

Julie

message
Hi Julie,

Wow, I think I have just done it. Great,Thanks. I will have to
revise with
my actual projects (as i was using a test one in case i mess
it
up),
so it
will take me a couple of hours, but I will get back to you on
Monday
and let
you know how it went. I hope it will look like what I had in
mind.
Fingers
crossed.

Thanks again so much

Kindly,
B.Horvath
:

Hello,

You're not being a pain at all

You should be creating the master project file by opening the
resource
pool and selecting the 3rd option "Open resource pool
read/write
and
all other project files into a new master project...." No
need
to
insert the individual project files into a master -- the pool
will
help you create it.

I hope this helps.

Julie
message
Hi Julie,

Thanks again for the quick response.

I have done what you said by creating a resource pool and i
have
assigned it
to my projects individually, which went ok. Once I have
done
this
with all
the seperate projects and inserted them in a new master
projects
again.
However I can still see all the resources one after the
other
30
times. Where
am I going wrong? (I thought once they all have the same
recources
from the
same resource pool the master project would be only
showing
the
5
resources
once).
What am I missing? ;-) Sorry to be a pain.


Thanks in advance.
B.Horvath


:

Hello,

You're welcome for the assistance and thanks for the
feedback.

Thanks for the additional information that you have added
the
5
resources to each project file. I suggest creating a
resource
pool
file to hold the information on your 5 resources and then
sharing
the
pool file with your 30 projects. Luckily, it's not as
hard
as
it
sounds.

Find the help topic "Create a resource pool for sharing
resources
across projects" and follow the step by step instructions.
The
help
topic guides you through creating a new resource pool file
using
resources from the individual project files.

Once you have created the pool file, you can then create a
consolidated project file containing all of the 30 files.
You'll
see
each of the 5 resources only listed once in the Resource
Usage
view
and you'll be able to easily see the assignments from the
30
projects
for each resources.

Several "rules" about using pool and sharer files however:
1) Do not rename or Save As any of the sharer files
without
ensuring
you disconnect it from the pool.
2) Do not copy or move any file connected to the pool.
3) Always make sure you have a good backup method in
place.

Help does a pretty good job stepping through the process
of
working
with pools.

Do post back if you have any further questions and let us
know
how
you're getting along.

Julie


message
Hi Julie,

Thank you very much for the promt reply and the
suggestions.

 

[JulieS]

You're most welcome. Good luck and let us know how things turn out.

Julie

Thanks Julie.
I will try to re-assign those budgets and see how it goes. I also
have a
look at the printer issue and get back to you with the update.

Thanks again a million ;-)

Hi,

My comments are inline.

Hi Julie,

1. What do you mean by update a printer drive? I have been using
the
printer
as normal ;-). I do also select the way you advised
File>Print>set
date range
preview. and it comes up all the projects and thier tasks
(basically
the
whole master project). I am not sure I know by what you mean of
updating the
printer ;-(

[Julie] Printer drivers are selected in the Control panel and
project
is a bit picky about having outdated printer drivers or printers
which
do not match the physical printer you are printing to. Try going
out
to your printer manufacturer's website and see what the latest
driver
is for the printer make and model you are running.

I'm still not seeing what you are in a master project. I display
the
Resource Usage view, set the range I want to see in the File >
Print
command. Sorry, I'm not sure what is causing the problem. I've
experimented with assigning resources to very long duration tasks
(thinking that may cause some trouble) but I still seem to be able
to
print just a selected date range of the Resource Usage view.

2. As all my projects have different budget-labour and cost
values
so when i
used the resource pool it has created a new budgte-labour and new
budget-cost
everytime my value was different (well, i think that is what it
did
anyway).
So therefore in my resource pool now 30 of each are present
Should I
delete
them all and just allocate from the resource pool to each project
from
scratch? Would'nt that cause confusion when I want to review each
project's
own budget-labour and budget-cost?

[Julie] Odd again I have three different budget resources and
each resource is assigned to several project summary tasks. When
viewing the Resource Usage view, I only see one of each resource
with
the assignments for each underneath. Once you assign the budget
resources to the project summary tasks, you manually go in and
enter
the Budget Work or Budget Cost for each budget resource. You don't
assign costs until after you've made the assignments. Help does a
pretty good job stepping through this. See the topic "Create a
budget
for your project."

Many many thanks again

[Julie] - You're very welcome.

B.horvath

:

Hello,

My comments are inline.

Julie

message
Hi Julie,

I have managed to do all the 30 projects by asigning them to
my
newly
created resource pool and created a master project as well.
Thank
you for
that.

[Julie] You're welcome. Glad to have helped.

I have a couple of questions.
1. When I look at the Resource Usage (as you have suggested to
see
who does
what, when and for long) I can see all the tasks and projects,
date,
time,
etc. When I want to print I can select by date range which is
what I
need,
however when I chose for example one week starting from this
week
to
next
week and I go to preview, it still includes tasks from 2006,
2007,
so
basically the everything not the chosen week. Any idea?

[Julie] Hmmm. A quick test from a master project file created
from a
pool works well for me. If I choose File > Print and set the
date
range in the Print dialog box for a two week period in the
middle
of
the project, the preview shows just that two week period. How
are
you
selecting the print range? Make sure your printer drivers are
also
up
to date, Project is very picky about printer drivers.

2. As some our prohects have budgets in labour and some has
costs, I
have
created a Budget-Labour and a Budget-Cost which I have
allocated
to
it's
relevant project and it shows how much we allocated for each
project
in
labour or/and cost.
When I look at the master project I have 30 times the
Budget-Labour
and 30
times the Budget-cost. Is this correct or should have been
only
one
of each
just as the resources?

[Julie] Did you define the Budget-Labour and Budget-Costs in
the
resource pool and assign from there? Did you add the resources
to
the
project summary tasks as the help screens note?

I hope this helps.
Julie


Many thanks in advance ;-)
B.Horvath

:

You're most welcome. Glad to have helped and thanks for the
feedback.
Have a good weekend.

Julie

message
Hi Julie,

Wow, I think I have just done it. Great,Thanks. I will have
to
revise with
my actual projects (as i was using a test one in case i
mess
it
up),
so it
will take me a couple of hours, but I will get back to you
on
Monday
and let
you know how it went. I hope it will look like what I had
in
mind.
Fingers
crossed.

Thanks again so much

Kindly,
B.Horvath
:

Hello,

You're not being a pain at all

You should be creating the master project file by opening
the
resource
pool and selecting the 3rd option "Open resource pool
read/write
and
all other project files into a new master project...." No
need
to
insert the individual project files into a master -- the
pool
will
help you create it.

I hope this helps.

Julie
message
Hi Julie,

Thanks again for the quick response.

I have done what you said by creating a resource pool
and i
have
assigned it
to my projects individually, which went ok. Once I have
done
this
with all
the seperate projects and inserted them in a new master
projects
again.
However I can still see all the resources one after the
other
30
times. Where
am I going wrong? (I thought once they all have the same
recources
from the
same resource pool the master project would be only
showing
the
5
resources
once).
What am I missing? ;-) Sorry to be a pain.


Thanks in advance.
B.Horvath


:

Hello,

You're welcome for the assistance and thanks for the
feedback.

Thanks for the additional information that you have
added
the
5
resources to each project file. I suggest creating a
resource
pool
file to hold the information on your 5 resources and
then
sharing
the
pool file with your 30 projects. Luckily, it's not as
hard
as
it
sounds.

Find the help topic "Create a resource pool for sharing
resources
across projects" and follow the step by step
instructions.
The
help
topic guides you through creating a new resource pool
file
using
resources from the individual project files.

Once you have created the pool file, you can then
create a
consolidated project file containing all of the 30
files.
You'll
see
each of the 5 resources only listed once in the
Resource
Usage
view
and you'll be able to easily see the assignments from
the
30
projects
for each resources.

Several "rules" about using pool and sharer files
however:
1) Do not rename or Save As any of the sharer files
without
ensuring
you disconnect it from the pool.
2) Do not copy or move any file connected to the pool.
3) Always make sure you have a good backup method in
place.

Help does a pretty good job stepping through the
process
of
working
with pools.

Do post back if you have any further questions and let
us
know
how
you're getting along.

Julie


in
message
Hi Julie,

Thank you very much for the promt reply and the
suggestions.

 

[b.horvath]

Hi Julie,

I have deleted all my Budget-cost and Budget-labour and used only the
resource pool to asign them. It worked this time only showing them once (not
30 times). So many thanks for the tips on this one.

I am still strugling with the report though. I double checked it again and
when I choose the date range the report on the right hand side shows the
selected date,which is what I need. However on the left it lists up all the
tasks from all 30 projects with dates going back to the very first time
ie:2006.
Is that possible to do to have only those projects and tasks and resources
on the left handside which are starting from the date that I have selected at
the first place (that shown on the right side)?
Thanks in advance ;-)
B.horvath

You're most welcome. Good luck and let us know how things turn out.

Julie

Thanks Julie.
I will try to re-assign those budgets and see how it goes. I also
have a
look at the printer issue and get back to you with the update.

Thanks again a million ;-)

Hi,

My comments are inline.
Hi Julie,

1. What do you mean by update a printer drive? I have been using
the
printer
as normal ;-). I do also select the way you advised
File>Print>set
date range
preview. and it comes up all the projects and thier tasks
(basically
the
whole master project). I am not sure I know by what you mean of
updating the
printer ;-(

[Julie] Printer drivers are selected in the Control panel and
project
is a bit picky about having outdated printer drivers or printers
which
do not match the physical printer you are printing to. Try going
out
to your printer manufacturer's website and see what the latest
driver
is for the printer make and model you are running.

I'm still not seeing what you are in a master project. I display
the
Resource Usage view, set the range I want to see in the File >
Print
command. Sorry, I'm not sure what is causing the problem. I've
experimented with assigning resources to very long duration tasks
(thinking that may cause some trouble) but I still seem to be able
to
print just a selected date range of the Resource Usage view.

2. As all my projects have different budget-labour and cost
values
so when i
used the resource pool it has created a new budgte-labour and new
budget-cost
everytime my value was different (well, i think that is what it
did
anyway).
So therefore in my resource pool now 30 of each are present
Should I
delete
them all and just allocate from the resource pool to each project
from
scratch? Would'nt that cause confusion when I want to review each
project's
own budget-labour and budget-cost?

[Julie] Odd again I have three different budget resources and
each resource is assigned to several project summary tasks. When
viewing the Resource Usage view, I only see one of each resource
with
the assignments for each underneath. Once you assign the budget
resources to the project summary tasks, you manually go in and
enter
the Budget Work or Budget Cost for each budget resource. You don't
assign costs until after you've made the assignments. Help does a
pretty good job stepping through this. See the topic "Create a
budget
for your project."

Many many thanks again

[Julie] - You're very welcome.

B.horvath

:

Hello,

My comments are inline.

Julie

message
Hi Julie,

I have managed to do all the 30 projects by asigning them to
my
newly
created resource pool and created a master project as well.
Thank
you for
that.

[Julie] You're welcome. Glad to have helped.

I have a couple of questions.
1. When I look at the Resource Usage (as you have suggested to
see
who does
what, when and for long) I can see all the tasks and projects,
date,
time,
etc. When I want to print I can select by date range which is
what I
need,
however when I chose for example one week starting from this
week
to
next
week and I go to preview, it still includes tasks from 2006,
2007,
so
basically the everything not the chosen week. Any idea?

[Julie] Hmmm. A quick test from a master project file created
from a
pool works well for me. If I choose File > Print and set the
date
range in the Print dialog box for a two week period in the
middle
of
the project, the preview shows just that two week period. How
are
you
selecting the print range? Make sure your printer drivers are
also
up
to date, Project is very picky about printer drivers.

2. As some our prohects have budgets in labour and some has
costs, I
have
created a Budget-Labour and a Budget-Cost which I have
allocated
to
it's
relevant project and it shows how much we allocated for each
project
in
labour or/and cost.
When I look at the master project I have 30 times the
Budget-Labour
and 30
times the Budget-cost. Is this correct or should have been
only
one
of each
just as the resources?

[Julie] Did you define the Budget-Labour and Budget-Costs in
the
resource pool and assign from there? Did you add the resources
to
the
project summary tasks as the help screens note?

I hope this helps.
Julie


Many thanks in advance ;-)
B.Horvath

:

You're most welcome. Glad to have helped and thanks for the
feedback.
Have a good weekend.

Julie

message
Hi Julie,

Wow, I think I have just done it. Great,Thanks. I will have
to
revise with
my actual projects (as i was using a test one in case i
mess
it
up),
so it
will take me a couple of hours, but I will get back to you
on
Monday
and let
you know how it went. I hope it will look like what I had
in
mind.
Fingers
crossed.

Thanks again so much

Kindly,
B.Horvath
:

Hello,

You're not being a pain at all

You should be creating the master project file by opening
the
resource
pool and selecting the 3rd option "Open resource pool
read/write
and
all other project files into a new master project...." No
need
to
insert the individual project files into a master -- the
pool
will
help you create it.

I hope this helps.

Julie
message
Hi Julie,

Thanks again for the quick response.

I have done what you said by creating a resource pool
and i
have
assigned it
to my projects individually, which went ok. Once I have
done
this
with all
the seperate projects and inserted them in a new master
projects
again.
However I can still see all the resources one after the
other
30
times. Where
am I going wrong? (I thought once they all have the same
recources
from the
same resource pool the master project would be only
showing
the
5
resources
once).
What am I missing? ;-) Sorry to be a pain.


Thanks in advance.
B.Horvath


:

Hello,

You're welcome for the assistance and thanks for the
feedback.

Thanks for the additional information that you have
added
the
5
resources to each project file. I suggest creating a
resource
pool
file to hold the information on your 5 resources and
then
sharing
the
pool file with your 30 projects. Luckily, it's not as
hard
as
it

 

[JulieS]

Hello,

I'm glad to hear that using the pool for the budget resources is
working better.

I'm also glad you clarified a bit more about your report. Now I
understand that you only want to see the resources and assignments
which are "active" in the date range of the report. If you have added
the start and finish fields to the left side (Usage table) of the
Resource Usage view, you can use Autofiltering to hide resources (and
assignments). In the Formatting Toolbar, click the autofilter button
and then select the start and finish dates you wish to see. You can
also set ranges by selecting the "custom" option from the filter
drop-down.

I hope this helps. Let us know how you get along.

Julie

Hi Julie,

I have deleted all my Budget-cost and Budget-labour and used only
the
resource pool to asign them. It worked this time only showing them
once (not
30 times). So many thanks for the tips on this one.

I am still strugling with the report though. I double checked it
again and
when I choose the date range the report on the right hand side shows
the
selected date,which is what I need. However on the left it lists up
all the
tasks from all 30 projects with dates going back to the very first
time
ie:2006.
Is that possible to do to have only those projects and tasks and
resources
on the left handside which are starting from the date that I have
selected at
the first place (that shown on the right side)?
Thanks in advance ;-)
B.horvath

You're most welcome. Good luck and let us know how things turn
out.

Julie

Thanks Julie.
I will try to re-assign those budgets and see how it goes. I also
have a
look at the printer issue and get back to you with the update.

Thanks again a million ;-)

:

Hi,

My comments are inline.
message
Hi Julie,

1. What do you mean by update a printer drive? I have been
using
the
printer
as normal ;-). I do also select the way you advised
File>Print>set
date range
preview. and it comes up all the projects and thier tasks
(basically
the
whole master project). I am not sure I know by what you mean
of
updating the
printer ;-(

[Julie] Printer drivers are selected in the Control panel and
project
is a bit picky about having outdated printer drivers or printers
which
do not match the physical printer you are printing to. Try
going
out
to your printer manufacturer's website and see what the latest
driver
is for the printer make and model you are running.

I'm still not seeing what you are in a master project. I
display
the
Resource Usage view, set the range I want to see in the File >
Print
command. Sorry, I'm not sure what is causing the problem. I've
experimented with assigning resources to very long duration
tasks
(thinking that may cause some trouble) but I still seem to be
able
to
print just a selected date range of the Resource Usage view.

2. As all my projects have different budget-labour and cost
values
so when i
used the resource pool it has created a new budgte-labour and
new
budget-cost
everytime my value was different (well, i think that is what
it
did
anyway).
So therefore in my resource pool now 30 of each are present
Should I
delete
them all and just allocate from the resource pool to each
project
from
scratch? Would'nt that cause confusion when I want to review
each
project's
own budget-labour and budget-cost?

[Julie] Odd again I have three different budget resources
and
each resource is assigned to several project summary tasks.
When
viewing the Resource Usage view, I only see one of each resource
with
the assignments for each underneath. Once you assign the budget
resources to the project summary tasks, you manually go in and
enter
the Budget Work or Budget Cost for each budget resource. You
don't
assign costs until after you've made the assignments. Help does
a
pretty good job stepping through this. See the topic "Create a
budget
for your project."

Many many thanks again

[Julie] - You're very welcome.

B.horvath

:

Hello,

My comments are inline.

Julie

message
Hi Julie,

I have managed to do all the 30 projects by asigning them
to
my
newly
created resource pool and created a master project as well.
Thank
you for
that.

[Julie] You're welcome. Glad to have helped.

I have a couple of questions.
1. When I look at the Resource Usage (as you have suggested
to
see
who does
what, when and for long) I can see all the tasks and
projects,
date,
time,
etc. When I want to print I can select by date range which
is
what I
need,
however when I chose for example one week starting from
this
week
to
next
week and I go to preview, it still includes tasks from
2006,
2007,
so
basically the everything not the chosen week. Any idea?

[Julie] Hmmm. A quick test from a master project file
created
from a
pool works well for me. If I choose File > Print and set the
date
range in the Print dialog box for a two week period in the
middle
of
the project, the preview shows just that two week period.
How
are
you
selecting the print range? Make sure your printer drivers
are
also
up
to date, Project is very picky about printer drivers.

2. As some our prohects have budgets in labour and some has
costs, I
have
created a Budget-Labour and a Budget-Cost which I have
allocated
to
it's
relevant project and it shows how much we allocated for
each
project
in
labour or/and cost.
When I look at the master project I have 30 times the
Budget-Labour
and 30
times the Budget-cost. Is this correct or should have been
only
one
of each
just as the resources?

[Julie] Did you define the Budget-Labour and Budget-Costs in
the
resource pool and assign from there? Did you add the
resources
to
the
project summary tasks as the help screens note?

I hope this helps.
Julie


Many thanks in advance ;-)
B.Horvath

:

You're most welcome. Glad to have helped and thanks for
the
feedback.
Have a good weekend.

Julie

message
Hi Julie,

Wow, I think I have just done it. Great,Thanks. I will
have
to
revise with
my actual projects (as i was using a test one in case i
mess
it
up),
so it
will take me a couple of hours, but I will get back to
you
on
Monday
and let
you know how it went. I hope it will look like what I
had
in
mind.
Fingers
crossed.

Thanks again so much

Kindly,
B.Horvath
:

Hello,

You're not being a pain at all

You should be creating the master project file by
opening
the
resource
pool and selecting the 3rd option "Open resource pool
read/write
and
all other project files into a new master project...."
No
need
to
insert the individual project files into a master --
the
pool
will
help you create it.

I hope this helps.

Julie
in
message
Hi Julie,

Thanks again for the quick response.

I have done what you said by creating a resource pool
and i
have
assigned it
to my projects individually, which went ok. Once I
have
done
this
with all
the seperate projects and inserted them in a new
master
projects
again.
However I can still see all the resources one after
the
other
30
times. Where
am I going wrong? (I thought once they all have the
same
recources
from the
same resource pool the master project would be only
showing
the
5
resources
once).
What am I missing? ;-) Sorry to be a pain.


Thanks in advance.
B.Horvath


:

Hello,

You're welcome for the assistance and thanks for the
feedback.

Thanks for the additional information that you have
added
the
5
resources to each project file. I suggest creating
a
resource
pool
file to hold the information on your 5 resources and
then
sharing
the
pool file with your 30 projects. Luckily, it's not
as
hard
as
it

 

[b.horvath]

Hi Julie,

This is exactly what I was looking for. I am now sorted! Thank you so much
for all your help. I am very new to PM so it was a great help. I am sure I ll
be back if I am stuck again ;-). In the meantime I just want to say I really
appreciated all your help.
Thanks.
B.Horvath

Hello,

I'm glad to hear that using the pool for the budget resources is
working better.

I'm also glad you clarified a bit more about your report. Now I
understand that you only want to see the resources and assignments
which are "active" in the date range of the report. If you have added
the start and finish fields to the left side (Usage table) of the
Resource Usage view, you can use Autofiltering to hide resources (and
assignments). In the Formatting Toolbar, click the autofilter button
and then select the start and finish dates you wish to see. You can
also set ranges by selecting the "custom" option from the filter
drop-down.

I hope this helps. Let us know how you get along.

Julie

Hi Julie,

I have deleted all my Budget-cost and Budget-labour and used only
the
resource pool to asign them. It worked this time only showing them
once (not
30 times). So many thanks for the tips on this one.

I am still strugling with the report though. I double checked it
again and
when I choose the date range the report on the right hand side shows
the
selected date,which is what I need. However on the left it lists up
all the
tasks from all 30 projects with dates going back to the very first
time
ie:2006.
Is that possible to do to have only those projects and tasks and
resources
on the left handside which are starting from the date that I have
selected at
the first place (that shown on the right side)?
Thanks in advance ;-)
B.horvath

You're most welcome. Good luck and let us know how things turn
out.

Julie

Thanks Julie.
I will try to re-assign those budgets and see how it goes. I also
have a
look at the printer issue and get back to you with the update.

Thanks again a million ;-)

:

Hi,

My comments are inline.
message
Hi Julie,

1. What do you mean by update a printer drive? I have been
using
the
printer
as normal ;-). I do also select the way you advised
File>Print>set
date range
preview. and it comes up all the projects and thier tasks
(basically
the
whole master project). I am not sure I know by what you mean
of
updating the
printer ;-(

[Julie] Printer drivers are selected in the Control panel and
project
is a bit picky about having outdated printer drivers or printers
which
do not match the physical printer you are printing to. Try
going
out
to your printer manufacturer's website and see what the latest
driver
is for the printer make and model you are running.

I'm still not seeing what you are in a master project. I
display
the
Resource Usage view, set the range I want to see in the File >
Print
command. Sorry, I'm not sure what is causing the problem. I've
experimented with assigning resources to very long duration
tasks
(thinking that may cause some trouble) but I still seem to be
able
to
print just a selected date range of the Resource Usage view.

2. As all my projects have different budget-labour and cost
values
so when i
used the resource pool it has created a new budgte-labour and
new
budget-cost
everytime my value was different (well, i think that is what
it
did
anyway).
So therefore in my resource pool now 30 of each are present
Should I
delete
them all and just allocate from the resource pool to each
project
from
scratch? Would'nt that cause confusion when I want to review
each
project's
own budget-labour and budget-cost?

[Julie] Odd again I have three different budget resources
and
each resource is assigned to several project summary tasks.
When
viewing the Resource Usage view, I only see one of each resource
with
the assignments for each underneath. Once you assign the budget
resources to the project summary tasks, you manually go in and
enter
the Budget Work or Budget Cost for each budget resource. You
don't
assign costs until after you've made the assignments. Help does
a
pretty good job stepping through this. See the topic "Create a
budget
for your project."

Many many thanks again

[Julie] - You're very welcome.

B.horvath

:

Hello,

My comments are inline.

Julie

message
Hi Julie,

I have managed to do all the 30 projects by asigning them
to
my
newly
created resource pool and created a master project as well.
Thank
you for
that.

[Julie] You're welcome. Glad to have helped.

I have a couple of questions.
1. When I look at the Resource Usage (as you have suggested
to
see
who does
what, when and for long) I can see all the tasks and
projects,
date,
time,
etc. When I want to print I can select by date range which
is
what I
need,
however when I chose for example one week starting from
this
week
to
next
week and I go to preview, it still includes tasks from
2006,
2007,
so
basically the everything not the chosen week. Any idea?

[Julie] Hmmm. A quick test from a master project file
created
from a
pool works well for me. If I choose File > Print and set the
date
range in the Print dialog box for a two week period in the
middle
of
the project, the preview shows just that two week period.
How
are
you
selecting the print range? Make sure your printer drivers
are
also
up
to date, Project is very picky about printer drivers.

2. As some our prohects have budgets in labour and some has
costs, I
have
created a Budget-Labour and a Budget-Cost which I have
allocated
to
it's
relevant project and it shows how much we allocated for
each
project
in
labour or/and cost.
When I look at the master project I have 30 times the
Budget-Labour
and 30
times the Budget-cost. Is this correct or should have been
only
one
of each
just as the resources?

[Julie] Did you define the Budget-Labour and Budget-Costs in
the
resource pool and assign from there? Did you add the
resources
to
the
project summary tasks as the help screens note?

I hope this helps.
Julie


Many thanks in advance ;-)
B.Horvath

:

You're most welcome. Glad to have helped and thanks for
the
feedback.
Have a good weekend.

Julie

message
Hi Julie,

Wow, I think I have just done it. Great,Thanks. I will
have
to
revise with
my actual projects (as i was using a test one in case i
mess
it
up),
so it
will take me a couple of hours, but I will get back to
you
on
Monday
and let
you know how it went. I hope it will look like what I
had
in
mind.
Fingers
crossed.

Thanks again so much

Kindly,
B.Horvath
:

Hello,

You're not being a pain at all

 

[JulieS]

I'm so glad all is well. You are most welcome for the assistance and
thank you so much for your kind feedback. Please do drop by again
should you need any further help or have any questions.

Enjoy Project !

Regards,
Julie

Hi Julie,

This is exactly what I was looking for. I am now sorted! Thank you
so much
for all your help. I am very new to PM so it was a great help. I am
sure I ll
be back if I am stuck again ;-). In the meantime I just want to say
I really
appreciated all your help.
Thanks.
B.Horvath

Hello,

I'm glad to hear that using the pool for the budget resources is
working better.

I'm also glad you clarified a bit more about your report. Now I
understand that you only want to see the resources and assignments
which are "active" in the date range of the report. If you have
added
the start and finish fields to the left side (Usage table) of the
Resource Usage view, you can use Autofiltering to hide resources
(and
assignments). In the Formatting Toolbar, click the autofilter
button
and then select the start and finish dates you wish to see. You
can
also set ranges by selecting the "custom" option from the filter
drop-down.

I hope this helps. Let us know how you get along.

Julie

Hi Julie,

I have deleted all my Budget-cost and Budget-labour and used only
the
resource pool to asign them. It worked this time only showing
them
once (not
30 times). So many thanks for the tips on this one.

I am still strugling with the report though. I double checked it
again and
when I choose the date range the report on the right hand side
shows
the
selected date,which is what I need. However on the left it lists
up
all the
tasks from all 30 projects with dates going back to the very
first
time
ie:2006.
Is that possible to do to have only those projects and tasks and
resources
on the left handside which are starting from the date that I have
selected at
the first place (that shown on the right side)?
Thanks in advance ;-)
B.horvath

:

You're most welcome. Good luck and let us know how things turn
out.

Julie

message
Thanks Julie.
I will try to re-assign those budgets and see how it goes. I
also
have a
look at the printer issue and get back to you with the update.

Thanks again a million ;-)

:

Hi,

My comments are inline.
message
Hi Julie,

1. What do you mean by update a printer drive? I have been
using
the
printer
as normal ;-). I do also select the way you advised
File>Print>set
date range
preview. and it comes up all the projects and thier tasks
(basically
the
whole master project). I am not sure I know by what you
mean
of
updating the
printer ;-(

[Julie] Printer drivers are selected in the Control panel
and
project
is a bit picky about having outdated printer drivers or
printers
which
do not match the physical printer you are printing to. Try
going
out
to your printer manufacturer's website and see what the
latest
driver
is for the printer make and model you are running.

I'm still not seeing what you are in a master project. I
display
the
Resource Usage view, set the range I want to see in the File

Print
command. Sorry, I'm not sure what is causing the problem.
I've
experimented with assigning resources to very long duration
tasks
(thinking that may cause some trouble) but I still seem to be
able
to
print just a selected date range of the Resource Usage view.

2. As all my projects have different budget-labour and cost
values
so when i
used the resource pool it has created a new budgte-labour
and
new
budget-cost
everytime my value was different (well, i think that is
what
it
did
anyway).
So therefore in my resource pool now 30 of each are present
Should I
delete
them all and just allocate from the resource pool to each
project
from
scratch? Would'nt that cause confusion when I want to
review
each
project's
own budget-labour and budget-cost?

[Julie] Odd again I have three different budget
resources
and
each resource is assigned to several project summary tasks.
When
viewing the Resource Usage view, I only see one of each
resource
with
the assignments for each underneath. Once you assign the
budget
resources to the project summary tasks, you manually go in
and
enter
the Budget Work or Budget Cost for each budget resource. You
don't
assign costs until after you've made the assignments. Help
does
a
pretty good job stepping through this. See the topic "Create
a
budget
for your project."

Many many thanks again

[Julie] - You're very welcome.

B.horvath

:

Hello,

My comments are inline.

Julie

message
Hi Julie,

I have managed to do all the 30 projects by asigning
them
to
my
newly
created resource pool and created a master project as
well.
Thank
you for
that.

[Julie] You're welcome. Glad to have helped.

I have a couple of questions.
1. When I look at the Resource Usage (as you have
suggested
to
see
who does
what, when and for long) I can see all the tasks and
projects,
date,
time,
etc. When I want to print I can select by date range
which
is
what I
need,
however when I chose for example one week starting from
this
week
to
next
week and I go to preview, it still includes tasks from
2006,
2007,
so
basically the everything not the chosen week. Any idea?

[Julie] Hmmm. A quick test from a master project file
created
from a
pool works well for me. If I choose File > Print and set
the
date
range in the Print dialog box for a two week period in the
middle
of
the project, the preview shows just that two week period.
How
are
you
selecting the print range? Make sure your printer drivers
are
also
up
to date, Project is very picky about printer drivers.

2. As some our prohects have budgets in labour and some
has
costs, I
have
created a Budget-Labour and a Budget-Cost which I have
allocated
to
it's
relevant project and it shows how much we allocated for
each
project
in
labour or/and cost.
When I look at the master project I have 30 times the
Budget-Labour
and 30
times the Budget-cost. Is this correct or should have
been
only
one
of each
just as the resources?

[Julie] Did you define the Budget-Labour and Budget-Costs
in
the
resource pool and assign from there? Did you add the
resources
to
the
project summary tasks as the help screens note?

I hope this helps.
Julie


Many thanks in advance ;-)
B.Horvath

:

You're most welcome. Glad to have helped and thanks
for
the
feedback.
Have a good weekend.

Julie

in
message
Hi Julie,

Wow, I think I have just done it. Great,Thanks. I
will
have
to
revise with
my actual projects (as i was using a test one in case
i
mess
it
up),
so it
will take me a couple of hours, but I will get back
to
you
on
Monday
and let
you know how it went. I hope it will look like what I
had
in
mind.
Fingers
crossed.

Thanks again so much

Kindly,
B.Horvath
:

Hello,

You're not being a pain at all