How to Delete Messages in Outlook Personal Folders over xx Days Ol

[Scott]

To complement our soon-to-be-implemented policy of deleting all messages in
Inbox/Sent over xx days old on our Exchange 2003 SP2 server using a recipient
policy, we need to create a similar process to delete all messages over xx
days old which exist in user-created mail folders within Outlook 03 (.pst).
It has to be low or no cost and easy to setup and administer centrally (1000+
mailboxes) rather than requiring individual users to do it. Any ideas?

 

[Diane Poremsky [MVP]]

you can do it using autoarchive, assuming the pst are open in the outlook
profile. see if one of the pst /archive tools at sherpa does what you need:
http://www.sherpasoftware.com/



** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

 

[Roady [MVP]]

I would recommend disabling the usage of pst-files completely if you are
going to work with recipient policies. I reckon you have a server-side
archiving solution in place as well?

 

[Scott]

Robert,

Thanks very much for the reply. We have two constraints: 1) budget since we
are a public school system and 2) we are under advice from legal counsel to
simply delete all messages after 90 days, calendar items after a year, no
backups...period. Through a recipient policy and mailbox mgmt, we can handle
the server side since it's actually a simple rule.
The problem is the client side PST. Is there any step-by-step guidance as to
how to actually rid ourselves of .PST files in a seamless way from the
perspective of the end user experience?

I would recommend disabling the usage of pst-files completely if you are
going to work with recipient policies. I reckon you have a server-side
archiving solution in place as well?

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

To complement our soon-to-be-implemented policy of deleting all messages
in
Inbox/Sent over xx days old on our Exchange 2003 SP2 server using a
recipient
policy, we need to create a similar process to delete all messages over xx
days old which exist in user-created mail folders within Outlook 03
(.pst).
It has to be low or no cost and easy to setup and administer centrally
(1000+
mailboxes) rather than requiring individual users to do it. Any ideas?

 

[Roady [MVP]]

You can disable pst-file usage as a Group Policy. For more information on
policies see;
http://www.howto-outlook.com/howto/policies.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Robert,

Thanks very much for the reply. We have two constraints: 1) budget since
we
are a public school system and 2) we are under advice from legal counsel
to
simply delete all messages after 90 days, calendar items after a year, no
backups...period. Through a recipient policy and mailbox mgmt, we can
handle
the server side since it's actually a simple rule.
The problem is the client side PST. Is there any step-by-step guidance as
to
how to actually rid ourselves of .PST files in a seamless way from the
perspective of the end user experience?

I would recommend disabling the usage of pst-files completely if you are
going to work with recipient policies. I reckon you have a server-side
archiving solution in place as well?

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

To complement our soon-to-be-implemented policy of deleting all
messages
in
Inbox/Sent over xx days old on our Exchange 2003 SP2 server using a
recipient
policy, we need to create a similar process to delete all messages over
xx
days old which exist in user-created mail folders within Outlook 03
(.pst).
It has to be low or no cost and easy to setup and administer centrally
(1000+
mailboxes) rather than requiring individual users to do it. Any ideas?

 

[Scott]

Roady,

In reviewing the Office 2k3 adm template settings within GPMC, I cannot
locate the setting which controls turning off .PST files. Can you provide the
path within the template settings?
Scott

You can disable pst-file usage as a Group Policy. For more information on
policies see;
http://www.howto-outlook.com/howto/policies.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Robert,

Thanks very much for the reply. We have two constraints: 1) budget since
we
are a public school system and 2) we are under advice from legal counsel
to
simply delete all messages after 90 days, calendar items after a year, no
backups...period. Through a recipient policy and mailbox mgmt, we can
handle
the server side since it's actually a simple rule.
The problem is the client side PST. Is there any step-by-step guidance as
to
how to actually rid ourselves of .PST files in a seamless way from the
perspective of the end user experience?

I would recommend disabling the usage of pst-files completely if you are
going to work with recipient policies. I reckon you have a server-side
archiving solution in place as well?

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
To complement our soon-to-be-implemented policy of deleting all
messages
in
Inbox/Sent over xx days old on our Exchange 2003 SP2 server using a
recipient
policy, we need to create a similar process to delete all messages over
xx
days old which exist in user-created mail folders within Outlook 03
(.pst).
It has to be low or no cost and easy to setup and administer centrally
(1000+
mailboxes) rather than requiring individual users to do it. Any ideas?

 

[Roady [MVP]]

Sorry, it was a registry key;
HKEY_LOCAL_MACHINE\Software\Microsoft\Office\11.0\Outlook\DisablePST

You can also modify or define your adm-template to have it available as a
policy;

CLASS USER

CATEGORY "Microsoft Office Outlook 2003"
CATEGORY "Mail Setup"
EXPLAIN "As a network administrator, you can restrict users from
creating or accessing Microsoft Outlook personal folders (.pst) files."
KEYNAME "Software\Policies\Microsoft\Office\11.0\Outlook"
POLICY "Disable .pst files"
PART "DisablePST"
NUMERIC
VALUENAME "DisablePST"
END PART
END POLICY
END CATEGORY
END CATEGORY

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Roady,

In reviewing the Office 2k3 adm template settings within GPMC, I cannot
locate the setting which controls turning off .PST files. Can you provide
the
path within the template settings?
Scott

You can disable pst-file usage as a Group Policy. For more information on
policies see;
http://www.howto-outlook.com/howto/policies.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Robert,

Thanks very much for the reply. We have two constraints: 1) budget
since
we
are a public school system and 2) we are under advice from legal
counsel
to
simply delete all messages after 90 days, calendar items after a year,
no
backups...period. Through a recipient policy and mailbox mgmt, we can
handle
the server side since it's actually a simple rule.
The problem is the client side PST. Is there any step-by-step guidance
as
to
how to actually rid ourselves of .PST files in a seamless way from the
perspective of the end user experience?

:

I would recommend disabling the usage of pst-files completely if you
are
going to work with recipient policies. I reckon you have a server-side
archiving solution in place as well?

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
To complement our soon-to-be-implemented policy of deleting all
messages
in
Inbox/Sent over xx days old on our Exchange 2003 SP2 server using a
recipient
policy, we need to create a similar process to delete all messages
over
xx
days old which exist in user-created mail folders within Outlook 03
(.pst).
It has to be low or no cost and easy to setup and administer
centrally
(1000+
mailboxes) rather than requiring individual users to do it. Any
ideas?