How to delete PAST instances (only) of RECURRING appointments?

[Jim In Minneapolis]

I have about 100 “recurring†appointments . . . which scheduled to recur
anywhere from every day, to every 30 days.

I don’t always get around to “deleting†the PAST (expired) recurring
appointment instances.

They accumulate (right now, I probably have 500 “past instances†of
recurring appointments! . . . going back about 2 years (ugh).

How can I easily (!) ONLY delete the “PAST INSTANCES†of all these recurring
appointments?

(I do not want to delete any FUTURE instances of these same recurring
appointments . . . I DO want them to recurr from this point FORWARD)?

Thanks

 

[Diane Poremsky [MVP]]

Turning off reminders, restarting outlook then turning reminders back on
should do it.
See http://www.outlook-tips.net/archives/2004/20041130.htm

--
Diane Poremsky [MVP - Outlook]



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[Jim In Minneapolis]

Thanks for your help.

But I do not have "reminders" . . . . . rather, I have several hundred
"RECURRING APPOINTMENTS".

No "reminders" at all (the reminders function is already turned off).

Turning off reminders, restarting outlook then turning reminders back on
should do it.
See http://www.outlook-tips.net/archives/2004/20041130.htm

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I have about 100 “recurring†appointments . . . which scheduled to recur
anywhere from every day, to every 30 days.

I don’t always get around to “deleting†the PAST (expired) recurring
appointment instances.

They accumulate (right now, I probably have 500 “past instances†of
recurring appointments! . . . going back about 2 years (ugh).

How can I easily (!) ONLY delete the “PAST INSTANCES†of all these
recurring
appointments?

(I do not want to delete any FUTURE instances of these same recurring
appointments . . . I DO want them to recurr from this point FORWARD)?

Thanks

 

[Brian Tillman [MVP - Outlook]]

But I do not have "reminders" . . . . . rather, I have several hundred
"RECURRING APPOINTMENTS".

A recurring event is a single entry in your calendar with all the recurrences
calculated form the original entry's start time and the recurrence value. All
those past entries are not separate items. You can certainly select each one
and delete it, but then they become exceptions to the recurrence and if you do
anything to the event that causes the recurrences to need regeneration,
they'll all come back. If you delete the initial entry, you'll lose the
entire series.

 

[Jim In Minneapolis]

Ok. Thanks for your taking the time to reply to my questions. I appreciate
it!

Jim

 

[Nikki Peterson]

The neat thing about tasks is they offer the "Regenerate new task..."
1 day after each task is completed, as long as you set it to Recur
every 1 day. You can even select Every Weekday if necessary.

This way, from now on, all you have to do is dismiss the task and
it will regenerate a new one. This would ensure that you have only
one task live and any given time for that recurring daily/weekly/?
task.

Nikki

message Ok. Thanks for your taking the time to reply to my questions. I appreciate
it!

Jim

 

[Jim In Minneapolis]

I had not considered using "tasks" instead . . . clever approach.

I'll experiment!

Thanks for your reply.

Jim

The neat thing about tasks is they offer the "Regenerate new task..."
1 day after each task is completed, as long as you set it to Recur
every 1 day. You can even select Every Weekday if necessary.

This way, from now on, all you have to do is dismiss the task and
it will regenerate a new one. This would ensure that you have only
one task live and any given time for that recurring daily/weekly/?
task.

Nikki

message Ok. Thanks for your taking the time to reply to my questions. I appreciate
it!

Jim