How to do this with InfoPath form?

[AirDuster101]

Hi All,

We have MOSS 2007. I have setup an public Anonymous Access site and want to
be able to open a blank Infopath Job application form, ask public user to
fill it out, then when the user clicks on Save to move to another Document
Library to keep the completed forms from being seen by other applicants? Is
that possible? Or is there a better approach? The main idea is to have users
go to the site and have them complete the form, submit it, then have the
completed forms stored in Sharepoint. When one is completed to shoot out an
email to HR for their review.

Any suggestion is welcome.

Thanks,
AD

 

[Clay Fox]

I have done this using a backend service which monitors one form library and
then moves the form to another form library automatically.

Ideally though to have security and control like this you need some more
robust tools.

You may want to check out the database accelerator at http://www.qdarba.com

With this you can control the user access and store the forms in a database
and control the access.
--
Thanks

Clay Fox

Qdabra Software
http://www.qdabra.com

InfoPathDev.Com
The Largest InfoPath Forum in the World
http://www.infopathdev.com

 

[David Dean]

You should use Submit rather than Save so you can perform validation and
control the submission process.

Here are a couple of approaches you can use:
- Use a SharePoint submit adapter that submits the form to a document
library where the anonymous user has add permissions. Then use SharePoint
Designer to create a custom workflow that moves the document to the other
library and sends a notification email.

- Submit a custom web service that saves the form to the appropriate location.

 

[Nevercrashnow]

A SharePoint designer workflow will run under the context of the current user
under which it initiates. So in order for a workflow to kick off and move
the file to the other library anonymous users must have permissions to that
library as well.

You could write a visual studio workflow to do this though.

However if you don't know VS workflow development I found a way to do this
in SharePoint designer so that upon submission the form's permissions will be
ripped out and changed to like just an "HR GROUP" if that is what you want.

Search for my post in this group from a few days ago called: Overcoming
Data Privacy. In fact it is listed four topics down from this one.

 

[Nevercrashnow]

To my post:

http://msdn.microsoft.com/newsgroup...ecefaa-4f6b-421e-9656-b8c2a5849007&sloc=en-us

 

[AirDuster101]

Hi,

Thanks for the tips, however, we run into a "feature" of Microsoft.

We are running Sharepoint 2007 and InfoPath 2007. We setup an Anonymous
Access site, with couple of Infopath form libraries. We want public users to
fill out the forms and save the forms on the libraries. However, under the
Sharepoint libraries permission setting for the Anonymous users, only the
View Items option is selectable, others such as (Add, Edit and Delete items
are dimmed). We can't add New info form or Edit existing form data, we can
only view existing form.

If setting the site to be Anonymous doesn't allow us to add the Form libary,
and restricted to view only, what would be a suitable solution?

Any suggestion is welcome.

Thanks
AD

 

[AirDuster101]

I got this good reply from

http://www.paylasimnoktasi.com/en/anonymousinfopathforms.aspx

GIYF

Faisal Akhtar
SharePoint Analyst/Architect

Just want to share....

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