How to get Heading 3 to always start at 1 when it follows heading

[JulieG]

I have a bit of a knotty problem.

I have a master report that is the consolidation of multiple individual
reports all produced by different users.

The structure of the master report is fixed - so user 1s report alway goes
into part 1 section 1, user 2 into part 1 section 2, user 3 goes into part 2,
section 1

So the TOC on the master uses heading 1 and 2 (part number and section number)

All is OK so far, but I want to use styles because users are really screwing
up with all sorts and it takes a day to consolidate the reports

What I want is for each user to use headiing1 for their part number and
heading 2 for their section number and heading 3/4 for subsequent headings,
but each users heading 3 must start at 1. and heading 4 following on this
numbering. Please help, everytime I paste into the master heading 3/4 follows
the number from heading2.

eg

Heading 1 - 6.0
Heading 2 - 6.1
Heading 3 - 1
Heading 4 - 1.1

I do hope that all made sense
thanks
JulieG

 

[Charles Kenyon]

Sorry, I don't have an answer because I don't use Master Documents. However,
you may need the reason I don't more than you need an answer. "Master
Document" is a term of art in Word referring to a "feature" that not only
doesn't work but also destroys documents. The consensus (with the limited
exception of Steve Hudson) among those offering advice on these newsgroups
is that using the Master Document feature is a good way to destroy your
document. It can destroy parts of your document that you are not even
working on! I think John McGhie said it succinctly when he said that there
are two kinds of Master Documents: Those that are corrupt and those that
will be corrupt soon. See
http://www.addbalance.com/word/masterdocuments.htm for information on the
Master Document feature and workarounds. See
http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm for more
information on what goes wrong, and
http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm for ideas on how
to salvage what you can. See
http://www.techwr-l.com/techwhirl/magazine/technical/masterdocs.doc for
Steve Hudson's instructions if you are willing to follow them very
carefully.

 

[Chuck Henrich]

You'll need to make sure your heading styles are properly defined and then
provide your users with a template containing those styles and insist that
they use that template to create their documents and that they don't change
the heading styles in their documents. That's the only way to make sure that
their child styles match your master styles.

Another thing - make sure you name the list template attached to your
heading styles. When you define the numbering for your heading styles in
your template, drill down through
Format>Style>Modify>Format>Numbering>Bullets and Numbering>Customize and in
the "ListNum field list name" field specify a name for the numbering scheme.
That will help make sure that when you paste heading 3 etc paragraphs from
child documents into your master that they will correctly link to the right
list level.

If you don't name the list template attached to your styles then there's no
way of being sure that look a like but separate list templates aren't linked
to your different style levels.

HTH

 

[Kylie B]

Hi there

I may be missing something here so please excuse me if I am wrong, but why
would you restart heading 3? Wouldn't that really confuse your styles and
can it even be done.

You might be better off making heading 3 & 4 different styles that you can
restart that aren't attached to heading 1 and 2 which could be copied in ok.

Kylie B