How to get to email from Word

[George Lutz]

I just chagned from Word 2003 to Word 2007. In Word 2003, I had an icon in
the toolbar that allowed me to call upOutlook. I.e., I wouudl compose and
email in word, then select and copy it, then click on this icno, and an email
opened up ready for me to paste in the text. I am pretty sure I used the
Customixe feature in 2002 to do this.

How can I get such an icon in 2007 to land in my Quick Access Toolbar?

Thanks.

George Lutz

 

[Gordon]

I just chagned from Word 2003 to Word 2007. In Word 2003, I had an icon in
the toolbar that allowed me to call upOutlook. I.e., I wouudl compose and
email in word, then select and copy it, then click on this icno, and an
email
opened up ready for me to paste in the text. I am pretty sure I used the
Customixe feature in 2002 to do this.

How can I get such an icon in 2007 to land in my Quick Access Toolbar?

Thanks.

You can't because, AFAIK, Outlook 2007 already uses a stub of Word as it's
editor...

 

[Terry Farrell]

It was never necessary to copy and paste into a blank email in Outlook. All
you ever needed to do from Word was to click on the Send to Mail Recipient
tool (in either Word 2002, Word 2003 or Word 2007).

When you click on that tool, it adds the standard email address bar to the
top of the windows which looks and feels identical to the blank email in
Outlook.

In Word 2007, you need to add this command button Send Mail to Recipient to
the QAT because Microsoft inexplicably left it off the Send Menu.

 

[George Lutz]

But I don't want to send the entire Word document -- just the portion of it
that is my email. I take notes as I go through the day, and occasionally
compose an email that I then want to send. The email is just a small portion
of the day's notes. So, I compose the email, then cut and paste its text
into Outlook. The button I used in Word 2003 called up Outlook, opened a
blank email, and allowed me to paste in the text I had prepared in Word. I
also had a button that called up Outlook with an email already addressed to
my assistant, who is the recipient of about half of the 20 or so emails I
send each day -- very convenient. Amazing that such a useful feature would
be eliminated in an "updated" version of Word!

I appreciate your replies. however.

George Lutz

 

[Gordon]

But I don't want to send the entire Word document -- just the portion of
it
that is my email. I take notes as I go through the day, and occasionally
compose an email that I then want to send. The email is just a small
portion
of the day's notes. So, I compose the email, then cut and paste its text
into Outlook. The button I used in Word 2003 called up Outlook, opened a
blank email, and allowed me to paste in the text I had prepared in Word.
I
also had a button that called up Outlook with an email already addressed
to
my assistant, who is the recipient of about half of the 20 or so emails I
send each day -- very convenient. Amazing that such a useful feature
would
be eliminated in an "updated" version of Word!

Unfortunately Outlook 2007 doesn't use all of Word 2007 as the email
editor - it uses a stub. Therefore you can't do what you used to do in 2003
in the same way.
However, I don't understand why you would compose an email in Word and then
paste the text into an email - why not just write the text directly into a
new email message?

 

[George Lutz]

Because in my Word document, I use macros that greatly simplify my composing
of the email. E.g., if I want to send an email to Jennifer, my ETJ macro
prepares the header, including To: Jennifer, From: George, it inputs the
client name into a Re: line, etc. Then I sue another macro to select and
copy the whole email, hit the button that apparently no longer exists in
2007, then hit Control-V to insert everything into the blank email template.

 

[Gordon]

Because in my Word document, I use macros that greatly simplify my
composing
of the email. E.g., if I want to send an email to Jennifer, my ETJ macro
prepares the header, including To: Jennifer, From: George, it inputs the
client name into a Re: line, etc. Then I sue another macro to select and
copy the whole email, hit the button that apparently no longer exists in
2007, then hit Control-V to insert everything into the blank email
template.

Have you looked into the use of Forms in Outlook 2007?

 

[Graham Mayor]

I suspect what you are looking for is the 'Send To Mail Recipient' command
which you can add to the QAT.
or
You can select the text you want in your e-mail and run the following macro

Sub Send_Extract_As_Mail()
' send the document in an Outlook Email message
Dim bStarted As Boolean
Dim oOutlookApp As Outlook.Application
Dim oItem As Outlook.MailItem

On Error Resume Next

'Get Outlook if it's running
Set oOutlookApp = GetObject(, "Outlook.Application")

'Outlook wasn't running, start it from code
If Err <> 0 Then
Set oOutlookApp = CreateObject("Outlook.Application")
bStarted = True
End If

'Create a new mailitem
Set oItem = oOutlookApp.CreateItem(olMailItem)
With oItem
.to = "(e-mail address removed)"
.Subject = InputBox("Subject?")
.Body = Selection
.Display
End With
'Clean up
Set oItem = Nothing
Set oOutlookApp = Nothing
End Sub

http://www.gmayor.com/installing_macro.htm

If you want to pick the recipient delete the .to line


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Graham Mayor - Word MVP


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[Jen]

Hi Graham

In Word 2007 I select text and run macro but I get a compile error on below
line:

Dim oOutlookApp As Outlook.Application

User define type not defined. How can I resolve this please?

 

[Graham Mayor]

From the vba editor > tools > references check the Microsoft Outlook 12
Object Library

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Graham Mayor - Word MVP


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[Jen]

Yes it just occurred to me THANKS.

From the vba editor > tools > references check the Microsoft Outlook 12
Object Library

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Graham Mayor - Word MVP


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[Terry Farrell]

George

You can add the Outlook command button to the QAT, just like you can add the
Send to Mail Recipient tool to the QAT.

Terry Farrell

 

[George Lutz]

Graham's macro works very nicely -- thank you, Graham.

Terry: I would like to try your suggestion, but Outlook does not seem to be
a Command available to me in Word Options | Customize | All Commands. Where
can I find the Command to which you are referring?

Thanks.

George Lutz

 

[Terry Farrell]

Right-click anywhere on the QAT and select Customize. In the customize
dialog, select All Commands and scroll down to Microsoft Outlook.

But I am assuming that you have the whole Office 2007 suit and not just Word
2007 mixed with Outlook 2003. That combination won't work as Word 2007 needs
Outlook 2007 for compatibility.

Hope this sorts it for you.

Terry

 

[George Lutz]

Terry -- thanks, I found it.

Graham: Can your macro be modifed so that the text that is pasted into the
email body preserves the formatting it had in Word? When I run your macro,
bolded text becomes unbolded and tabs disappear.

Thanks.

George Lutz

 

[Terry Farrell]

In Outlook, go to Tools, Options, select the Mail Format tab and then click
on Editor Options at the bottom.

Select the Advanced tab and then under Cut, Copy Paste section, make sure
that the Keep Source formatting option is selected. that should then paste
and keep your formatting without need to modify the macro.

Terry

 

[George Lutz]

Terry:

Thanks, but that had no effect on the result.

George Lutz

 

[Graham Mayor]

I can't think of a way to pass the formatting between the applications
using this macro construction. Until someone comes up with something better,
change the line.

..Body = Selection
to
..Body = ""

and paste your formatted selection into the text area.

To cast the net wider I have cross-posted to the programming and Outlook
forums

Sub Send_Extract_As_Mail()
' send the document in an Outlook Email message
Dim bStarted As Boolean
Dim oOutlookApp As Outlook.Application
Dim oItem As Outlook.MailItem

On Error Resume Next

'Get Outlook if it's running
Set oOutlookApp = GetObject(, "Outlook.Application")

'Outlook wasn't running, start it from code
If Err <> 0 Then
Set oOutlookApp = CreateObject("Outlook.Application")
bStarted = True
End If

'Create a new mailitem
Set oItem = oOutlookApp.CreateItem(olMailItem)
With oItem
.to = "(e-mail address removed)"
.Subject = InputBox("Subject?")
.Body = Selection
.Display
End With
'Clean up
Set oItem = Nothing
Set oOutlookApp = Nothing
End Sub


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Graham Mayor - Word MVP


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[Doug Robbins - Word MVP]

Try

..Body = Selection.FormattedText

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Graham Mayor]

I had already tried that

The formatting is lost between Word and Outlook and there doesn't seem to be
a way to actually paste into the text area of the Outlook message window
using the macro that I have found ... yet

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Graham Mayor - Word MVP


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