Thanks very much for the detailed explanation. I believe I could now create
a style that is like what I need. However, my problem is, I think, more
involved. I have a team of employees who process a huge volume of documents.
In order for this to really be effective, I need to somehow be able to set
it as the default "list style." It seems to me that the "style," created as
you describe, would need to be manually applied each time. If it takes even
a single keystroke to make it happen, my people would be just as well off
continuing as they are.
To further complicate things, we of course use AutoCorrect. I suspect that
the current list formatting (which indents the list over a half-inch or so)
is coming out of AutoCorrect (because as soon as a list is created, an
AutoCorrect button appears next to it on the page). If I go to Tools >
AutoCorrect Options ... and go to the 'AutoFormat as you Type' tab, one of
the checked items is "automatic numbered lists." If I uncheck that, then
lists cease to be numbered automatically. As long as it is checked, the list
that gets created is indented.
Which leads me to wonder: Where does AutoCorrect look to find the list
formatting? That seems to be what I need to change. I'm wondering if this
is even possible.
And again, for this to be efficient it must happen in the flow of the
document. If we have to stop to "apply" the formatting or style, we would be
just as well off continuing as we are.
Thank you again for all your very helpful replies,
--
-abs
PamC via OfficeKB.com said:
The list number style in W2003 is numbered and followed by a period, but it
also has hanging indention, so you'll have to modify it. From the styles
pane, change show to all styles, click the down arrow next to 1. List Number,
and choose modify. Click the format button at the bottom of the modify
dialog box and choose paragraph. In the next dialog, in the indentation
section you can choose how you want the paragraph to appear. If you want
your paragraphs to be indented .5" and be wrapped back to .5", set the left
indention to .5" and the Special: to none. If you want your paragraphs to
be indented .5" and be wrapped back to the margin, set the left indention to
.5" and the Special: to first line. Apply the style by placing the cursor in
the paragraph you want to change and clicking the style (from the styles
pane or the style drop down list) you want to apply.
If you are new to styles, take a look at these sites:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html
http://addbalance.com/usersguide/styles.htm
Many people like styles because they make the document look consistent. I
like them because they help make the electronic document structured and
coherent.
PamC
Yes, but I am wondering about the nitty gritty details of how to do this. I
have tried playing with Styles since you posted this, and I even created a
style customized to my format (with a period after the number instead of a
")"), but when I go to use the Style it still indents.
I'm wondering if some other setting isn't overriding the Style.
Avoiding the bullet icons and using styles will get you what you ask. Word
has 9 levels of list bullet, list number, and (unnumbered) list styles. The
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