How-to increase 'line numbers'? Please read inside for info.

[Dowop]

I have a Word file that is like a list. For example:

1 001 xxx
1 002 xxx
etc. down to
1 893 xxx
2 001 xxx
2 002 xxx
etc

What I have to do is to insert 3 lines starting after 1 013 and want
the remaining files increased by a count of three so the last line will
be 1 896 xxx.

Is there an 'automatic' way of doing this rather than me manually
changing each and every line? Thanks.

 

[macropod]

Hi Dowop,

Easy:
Select rows 14:16 in column A. Then use Table|Insert|Cells, check the 'Shift
cells down', then 'OK'. Repeat on rows 14:16 in column C. Now fill in the
new data for rows 14:16 in columns A & C.
Next, go to rows 894-896 in column B and use Table|Insert|Cells, check the
'Shift cells down', then 'OK'.Finally, insert the '894', '895' & '896' in
column B.

Cheers

 

[macropod]

PS: You'll need to convert you list to a table, first. You can convert it
back again later.

Cheers

--
macropod
[MVP - Microsoft Word]

Hi Dowop,

Easy:
Select rows 14:16 in column A. Then use Table|Insert|Cells, check the 'Shift
cells down', then 'OK'. Repeat on rows 14:16 in column C. Now fill in the
new data for rows 14:16 in columns A & C.
Next, go to rows 894-896 in column B and use Table|Insert|Cells, check the
'Shift cells down', then 'OK'.Finally, insert the '894', '895' & '896' in
column B.

Cheers

--
macropod
[MVP - Microsoft Word]

I have a Word file that is like a list. For example:

1 001 xxx
1 002 xxx
etc. down to
1 893 xxx
2 001 xxx
2 002 xxx
etc

What I have to do is to insert 3 lines starting after 1 013 and want
the remaining files increased by a count of three so the last line will
be 1 896 xxx.

Is there an 'automatic' way of doing this rather than me manually
changing each and every line? Thanks.

 

[Dowop]

PS: You'll need to convert you list to a table, first. You can convert it
back again later.

Cheers

Thank you so much. I appreciate your help.

 

[CyberTaz]

If the entries are as consistent and sequential as your post indicates you
can just type the new entries at the end of the current list, select the
list & use Table>Sort - by Paragraph.

FWIW, you'd probably be better off in a number of ways by maintaining this
sort of data in Excel rather than Word.

 

[Dowop]

If the entries are as consistent and sequential as your post indicates you
can just type the new entries at the end of the current list, select the
list & use Table>Sort - by Paragraph.

Unfortunately this won't work (believe me, I wish it would). When I
insert the 3 new lines, all the existing lines after the 3 new ones
will be off by a count of 3. If I don't, I'll have 2 entries with 1
013, 2 entries with 1 014, and 2 entries with 1 105

FWIW, you'd probably be better off in a number of ways by maintaining this
sort of data in Excel rather than Word.

Didn't think of that. Thanks.

 

[John McGhie [MVP - Word and Word Macintosh]]

OK, you need a Numbering Specialist on the job

Word will do this several ways, depending. The two simple ways are Heading
Numbering and SEQ fields.

If you can do without the leading zeros, you can use Heading Numbering.
Otherwise, you will have to use SEQ fields or ListNum fields, for which you
can specify leading zeros.

However, it will do this only if you allow Word to GENERATE the numbers. It
can't increment numbers that already exist: you must enable Word to always
generate all the numbers to get it to work.

Can you allow that in your application? Do you have to keep the leading
zeros?

Cheers

Unfortunately this won't work (believe me, I wish it would). When I
insert the 3 new lines, all the existing lines after the 3 new ones
will be off by a count of 3. If I don't, I'll have 2 entries with 1
013, 2 entries with 1 014, and 2 entries with 1 105
Didn't think of that. Thanks.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410