how to link something in a document

[Dale paegelow]

The below is what I am trying to accomplish.

Please note the following:
.. In the complete list of states (in 12 point plain text-times) there is
nothing linked, attached or used as a "style" such as "heading 1".
.. The state titles that follow are in type face times, 14 point, bold they
also have nothing linked, attached or used as a "style" such as "heading
1".
.. The information that I want to list under each state's name (see Jim
Bishop Cabinets, Inc.) is an example of all the PRODUCTS I have been
gathering into a list. Each of these "products" has a formatted style
that I have assigned to them in ignorance. That style is called "Heading
#1, Times, 16, bold. This is the only "style" used so far and I have over
a 1,000 of these so far.

What I want to do is to "link" the upper or first set of state names to the
second set of states names, as they occur throughout the document, so
that a potential user can find the products they are interested in, in a
particular state. This would save them a lot of time scanning through
the whole list to find New Jersey for example.



Please click on the State you are interested in from the list below. They
are "linked" to the actual list. This will allow you to maneuver around
quickly.

ALABAMA ALASKA ARAZONIA ARKANSAS CALIFORNIA COLORADO
CONNECTICUT DELEWARE FLORIDA GEORGIA HAWAII IDAHO
ILLINOIS INDIANIA IOWA KANSAS KENTUCKY LOUSIANA MAINE
MICHIGAN MINNESOTA MISSISSIPPI MISSOURI MONTANA NEBRASKA
NEVADA NEW HAMPSHIRE NEW JERSEY NEW MEXICO NEW YORK
NORTH CAROLINA NORTH DAKOTA OHIO OKLAHOMA OREGON
PENSYLVANIA RHODE ISLAND SOUTH CAROLINA SOUTH DAKOTA
TENNESSEE TEXAS UTAH VERMONT VEIGINIA WASHINGTON WEST
VIRGINIA WISCONSIN WYOMING CANADIAN COMPANIES
INTERNATIONAL COMPANIES.

ALABAMA

JIM BISHOP CABINETS, INC. (3)
5640 Bell Road
Montgomery, Alabama 36116

Phone: (800) 410-2444
Fax: (877) 362-0047
Web: www.jimbishopcabinets.com

Where Sold: East Coast and as far west as Colorado
By: Independent reps
Sold To: 10% home centers, 90% dealers
Styles Offered: 30 door styles


ALASKA

ARKANSAS

CALIFORNIA

COLORADO

 

[Clive Huggan]

Hello Dale,

[I have re-titled your last post to accord with your original post, so other
people who read your post, now or later, can follow the thread of the
discussion. If you need to post back, just do a "Reply".]

If you are satisfied, in the upfront list of states in alphabetical order,
to have the states each on a separate line (rather than "Alabama Alaska
Arizona ..." following each other on the same line), you can use Word's
Table of Contents feature. It's brilliantly simple; it compiles itself in
front of your eyes in about 2 seconds. And it allows people to go to a page
just by clicking in the table of contents.

You will need to do this (I've taken into account the information you have
provided):

1. GET RID OF THE "HEADING" STYLE IN THE BODY TEXT THAT LISTS YOUR PRODUCTS

This is because you should only use Heading styles for headings. Currently
you appear to have applied a heading style to the body text. So let's fix
this first.

Select all this text (and I realize that this will also pick up the state
headings, which I suspect are in "Normal" style -- Dale, all Word text is in
one style or another, since Word is based entirely on styles; you can see
the style in the next step).

Go to the Format menu -> Style -> scroll to "Normal" -> Apply. (If you have
a Style pop-down menu displayed on a toolbar, that's a quicker alternative.)

2. APPLY A HEADING STYLE TO YOUR HEADINGS

Let's reserve Heading 1 for the main headings of your document.

Click anywhere in the first state heading that's listed (Alabama) -- no need
to select (highlight) it.

Go to the Format menu -> Style -> scroll to "Heading 2" -> Apply. (If you
have a Style pop-down menu displayed on a toolbar, that's a quicker
alternative.)

Do that for all other state headings. You can either click in each one or
use the arrow-keys. When you get to each one, to save time instead of
applying the style via the Format menu by just repeating the action -- by
holding down the Command key (has an apple on it) and keying "y" or holding
down the Option key and pressing the Return key -- both do the same thing.

When you get to the end of your document, all your state headings will be in
Heading 2 style. That's important because Word's table of contents feature
looks for these styles.

3. COMPILE THE TABLE OF CONTENTS

Click at the exact place at the front of the document where you want the
table of contents to appear. You may want to put it after typing, say, "To
see our product list for a state, click on the page number for that state in
the following list".

Choose Insert menu -> Index and Tables -> "Table of Contents" tab -> OK.

Two seconds later the list of states will appear.

Click on the page number that's at the end of the line on which, say,
Georgia appears, and you'll be taken to that page instantly.


If this suggestion doesn't meet your needs, you will need to study
hyperlinks, bookmarks and cross-references in Word's Help, as suggested by
John McGhie. These features would allow you to have fuller control over the
layout of your document, but you would need to study them carefully -- they
aren't as easy as the above.

-- Clive Huggan

 

[Clive Huggan]

Dale,

See my reply on the thread titled "Linking within a document", i.e. the
heading you used for your original post.

--Clive Huggan

 

[Dale paegelow]

Thank you Clive, I will try your recommendation.

Dale

-----Original Message-----
Hello Dale,

[I have re-titled your last post to accord with your original post, so other
people who read your post, now or later, can follow the thread of the
discussion. If you need to post back, just do a "Reply".]

If you are satisfied, in the upfront list of states in alphabetical order,
to have the states each on a separate line (rather than "Alabama Alaska
Arizona ..." following each other on the same line), you can use Word's
Table of Contents feature. It's brilliantly simple; it compiles itself in
front of your eyes in about 2 seconds. And it allows people to go to a page
just by clicking in the table of contents.

You will need to do this (I've taken into account the information you have
provided):

1. GET RID OF THE "HEADING" STYLE IN THE BODY TEXT THAT LISTS YOUR PRODUCTS

This is because you should only use Heading styles for headings. Currently
you appear to have applied a heading style to the body text. So let's fix
this first.

Select all this text (and I realize that this will also pick up the state
headings, which I suspect are in "Normal" style -- Dale, all Word text is in
one style or another, since Word is based entirely on styles; you can see
the style in the next step).

Go to the Format menu -> Style -> scroll to "Normal" -> Apply. (If you have
a Style pop-down menu displayed on a toolbar, that's a quicker alternative.)

2. APPLY A HEADING STYLE TO YOUR HEADINGS

Let's reserve Heading 1 for the main headings of your document.

Click anywhere in the first state heading that's listed (Alabama) -- no need
to select (highlight) it.

Go to the Format menu -> Style -> scroll to "Heading 2" -> Apply. (If you
have a Style pop-down menu displayed on a toolbar, that's a quicker
alternative.)

Do that for all other state headings. You can either click in each one or
use the arrow-keys. When you get to each one, to save time instead of
applying the style via the Format menu by just repeating the action -- by
holding down the Command key (has an apple on it) and keying "y" or holding
down the Option key and pressing the Return key -- both do the same thing.

When you get to the end of your document, all your state headings will be in
Heading 2 style. That's important because Word's table of contents feature
looks for these styles.

3. COMPILE THE TABLE OF CONTENTS

Click at the exact place at the front of the document where you want the
table of contents to appear. You may want to put it after typing, say, "To
see our product list for a state, click on the page number for that state in
the following list".

Choose Insert menu -> Index and Tables -> "Table of Contents" tab -> OK.

Two seconds later the list of states will appear.

Click on the page number that's at the end of the line on which, say,
Georgia appears, and you'll be taken to that page instantly.


If this suggestion doesn't meet your needs, you will need to study
hyperlinks, bookmarks and cross-references in Word's Help, as suggested by
John McGhie. These features would allow you to have fuller control over the
layout of your document, but you would need to study them carefully -- they
aren't as easy as the above.

-- Clive Huggan

The below is what I am trying to accomplish.

Please note the following:
. In the complete list of states (in 12 point plain text-times) there is
nothing linked, attached or used as a "style" such as "heading 1".
. The state titles that follow are in type face times, 14 point, bold they
also have nothing linked, attached or used as a "style" such as "heading
1".
. The information that I want to list under each state's name (see Jim
Bishop Cabinets, Inc.) is an example of all the PRODUCTS I have been
gathering into a list. Each of these "products" has a formatted style
that I have assigned to them in ignorance. That style is called "Heading
#1, Times, 16, bold. This is the only "style" used so far and I have over
a 1,000 of these so far.

What I want to do is to "link" the upper or first set of state names to the
second set of states names, as they occur throughout the document, so
that a potential user can find the products they are interested in, in a
particular state. This would save them a lot of time scanning through
the whole list to find New Jersey for example.



Please click on the State you are interested in from the list below. They
are "linked" to the actual list. This will allow you to maneuver around
quickly.

ALABAMA ALASKA ARAZONIA ARKANSAS CALIFORNIA COLORADO
CONNECTICUT DELEWARE FLORIDA GEORGIA HAWAII IDAHO
ILLINOIS INDIANIA IOWA KANSAS KENTUCKY LOUSIANA MAINE
MICHIGAN MINNESOTA MISSISSIPPI MISSOURI MONTANA NEBRASKA
NEVADA NEW HAMPSHIRE NEW JERSEY NEW MEXICO NEW YORK
NORTH CAROLINA NORTH DAKOTA OHIO OKLAHOMA OREGON
PENSYLVANIA RHODE ISLAND SOUTH CAROLINA SOUTH DAKOTA
TENNESSEE TEXAS UTAH VERMONT VEIGINIA WASHINGTON WEST
VIRGINIA WISCONSIN WYOMING CANADIAN COMPANIES
INTERNATIONAL COMPANIES.

ALABAMA

JIM BISHOP CABINETS, INC. (3)
5640 Bell Road
Montgomery, Alabama 36116

Phone: (800) 410-2444
Fax: (877) 362-0047
Web: www.jimbishopcabinets.com

Where Sold: East Coast and as far west as Colorado
By: Independent reps
Sold To: 10% home centers, 90% dealers
Styles Offered: 30 door styles


ALASKA

ARKANSAS

CALIFORNIA

COLORADO

.