How to link to a field in a tabel from a header? Programming or?

[Henry]

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log table
somehow and put it in the header - but how do I do that?

regards

 

[macropod]

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to the end of the log table, the STYLEREF fields will return
blanks.

Cheers

 

[Henry]

Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log table
somehow and put it in the header - but how do I do that?

regards

 

[Stefan Blom]

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message

Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[Henry]

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message

Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[macropod]

Hi Henry,

Can you keep the log table on one page?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message

Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry


:

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[Henry]

Yes, I believe that possible, but it won't be the same pagenumber everytime
though.





--
Henry

Hi Henry,

Can you keep the log table on one page?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message
Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry


:

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[Henry]

Hello Macropod

What was the purpose of you question? Did you have some ideas or suggestions
to my problem?

regards
Henry


--
Henry

Hi Henry,

Can you keep the log table on one page?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message
Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry


:

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[macropod]

Hi Henry,

I thought from your previous reply that you understood that keeping the table on one page should fix the problem. Sorry for any
confusion.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello Macropod

What was the purpose of you question? Did you have some ideas or suggestions
to my problem?

regards
Henry


--
Henry

Hi Henry,

Can you keep the log table on one page?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry


:

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message
Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry


:

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[Henry]

Oh, that's what you meant?

Well, it doesn't fix the problem, the version, initials and date fields from
the change log must be present in the header of all pages.

So that's not an option.

Any other suggestions to solve that?

regards
Henry


--
Henry

Hi Henry,

I thought from your previous reply that you understood that keeping the table on one page should fix the problem. Sorry for any
confusion.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello Macropod

What was the purpose of you question? Did you have some ideas or suggestions
to my problem?

regards
Henry


--
Henry

Hi Henry,

Can you keep the log table on one page?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry


:

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message
Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry


:

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[macropod]

But that's exactly what the STYLEREF field will do - provided the table is all on one page.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Oh, that's what you meant?

Well, it doesn't fix the problem, the version, initials and date fields from
the change log must be present in the header of all pages.

So that's not an option.

Any other suggestions to solve that?

regards
Henry


--
Henry

Hi Henry,

I thought from your previous reply that you understood that keeping the table on one page should fix the problem. Sorry for any
confusion.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello Macropod

What was the purpose of you question? Did you have some ideas or suggestions
to my problem?

regards
Henry


--
Henry


:

Hi Henry,

Can you keep the log table on one page?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry


:

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message
Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry


:

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[Henry]

Hi again

I've been away for a few weeks so I'm sorry for this late response.

I have tested it and it seems that it only works for the pages following the
table not the previous pages.

I other words if I have the change log table on the last page (which is so
in our case) there won't be any data in the header on the pages before that
page.


I can mail a document showing the problem.

regards
Henry


--
Henry

But that's exactly what the STYLEREF field will do - provided the table is all on one page.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Oh, that's what you meant?

Well, it doesn't fix the problem, the version, initials and date fields from
the change log must be present in the header of all pages.

So that's not an option.

Any other suggestions to solve that?

regards
Henry


--
Henry

Hi Henry,

I thought from your previous reply that you understood that keeping the table on one page should fix the problem. Sorry for any
confusion.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello Macropod

What was the purpose of you question? Did you have some ideas or suggestions
to my problem?

regards
Henry


--
Henry


:

Hi Henry,

Can you keep the log table on one page?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry


:

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message
Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry


:

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[macropod]

Hi Henry,

This is a bit more complicated than I thought. Here's a field construction that seems to be a sure-fire way to make it work:
{QUOTE{IF{PAGE}={NUMPAGES} {SET MyRef {STYLEREF "My Style" \l}}}{REF MyRef}}
where 'My Style' is the name of your log's style and 'MrRef' is a variable that's used to hold the log's contents.

Note: In the above example, the field barces (ie '{}') are all created in pairs via Ctrl-F9.

How it works:
The QUOTE field simply holds the others together
The IF test checks to see whether the current page is the last page of your document. If it is, then it uses the SET field to create
a bookmark, named 'MyRef' to store the results of the STYLEREF field on that page.
The REF field simply displays the contents of the 'MyRef' bookmark.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi again

I've been away for a few weeks so I'm sorry for this late response.

I have tested it and it seems that it only works for the pages following the
table not the previous pages.

I other words if I have the change log table on the last page (which is so
in our case) there won't be any data in the header on the pages before that
page.


I can mail a document showing the problem.

regards
Henry


--
Henry

But that's exactly what the STYLEREF field will do - provided the table is all on one page.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Oh, that's what you meant?

Well, it doesn't fix the problem, the version, initials and date fields from
the change log must be present in the header of all pages.

So that's not an option.

Any other suggestions to solve that?

regards
Henry


--
Henry


:

Hi Henry,

I thought from your previous reply that you understood that keeping the table on one page should fix the problem. Sorry for
any
confusion.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello Macropod

What was the purpose of you question? Did you have some ideas or suggestions
to my problem?

regards
Henry


--
Henry


:

Hi Henry,

Can you keep the log table on one page?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry


:

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message
Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry


:

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[Henry]

Hi

Briliant, that actually works.

Only thing though, it's quite difficult to open the "field code" to edit it,
especially if the field is empty (e.g. if I have forgotten to enter the date
or initials in the table).

Also, when I click on the field an select show fieldcode, then it somtimes
only showsome of the code.


But all in all it works - thanks!

regards
Henry


--
Henry

Hi Henry,

This is a bit more complicated than I thought. Here's a field construction that seems to be a sure-fire way to make it work:
{QUOTE{IF{PAGE}={NUMPAGES} {SET MyRef {STYLEREF "My Style" \l}}}{REF MyRef}}
where 'My Style' is the name of your log's style and 'MrRef' is a variable that's used to hold the log's contents.

Note: In the above example, the field barces (ie '{}') are all created in pairs via Ctrl-F9.

How it works:
The QUOTE field simply holds the others together
The IF test checks to see whether the current page is the last page of your document. If it is, then it uses the SET field to create
a bookmark, named 'MyRef' to store the results of the STYLEREF field on that page.
The REF field simply displays the contents of the 'MyRef' bookmark.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi again

I've been away for a few weeks so I'm sorry for this late response.

I have tested it and it seems that it only works for the pages following the
table not the previous pages.

I other words if I have the change log table on the last page (which is so
in our case) there won't be any data in the header on the pages before that
page.


I can mail a document showing the problem.

regards
Henry


--
Henry

But that's exactly what the STYLEREF field will do - provided the table is all on one page.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Oh, that's what you meant?

Well, it doesn't fix the problem, the version, initials and date fields from
the change log must be present in the header of all pages.

So that's not an option.

Any other suggestions to solve that?

regards
Henry


--
Henry


:

Hi Henry,

I thought from your previous reply that you understood that keeping the table on one page should fix the problem. Sorry for
any
confusion.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello Macropod

What was the purpose of you question? Did you have some ideas or suggestions
to my problem?

regards
Henry


--
Henry


:

Hi Henry,

Can you keep the log table on one page?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry


:

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message
Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry


:

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards

 

[macropod]

Hi Henry,

Alt-F9 quickly toggles the field code display, without the need to select the field beforehand. That way you'll get to see all the
field code without difficulty.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

Briliant, that actually works.

Only thing though, it's quite difficult to open the "field code" to edit it,
especially if the field is empty (e.g. if I have forgotten to enter the date
or initials in the table).

Also, when I click on the field an select show fieldcode, then it somtimes
only showsome of the code.


But all in all it works - thanks!

regards
Henry


--
Henry

Hi Henry,

This is a bit more complicated than I thought. Here's a field construction that seems to be a sure-fire way to make it work:
{QUOTE{IF{PAGE}={NUMPAGES} {SET MyRef {STYLEREF "My Style" \l}}}{REF MyRef}}
where 'My Style' is the name of your log's style and 'MrRef' is a variable that's used to hold the log's contents.

Note: In the above example, the field barces (ie '{}') are all created in pairs via Ctrl-F9.

How it works:
The QUOTE field simply holds the others together
The IF test checks to see whether the current page is the last page of your document. If it is, then it uses the SET field to
create
a bookmark, named 'MyRef' to store the results of the STYLEREF field on that page.
The REF field simply displays the contents of the 'MyRef' bookmark.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi again

I've been away for a few weeks so I'm sorry for this late response.

I have tested it and it seems that it only works for the pages following the
table not the previous pages.

I other words if I have the change log table on the last page (which is so
in our case) there won't be any data in the header on the pages before that
page.


I can mail a document showing the problem.

regards
Henry


--
Henry


:

But that's exactly what the STYLEREF field will do - provided the table is all on one page.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Oh, that's what you meant?

Well, it doesn't fix the problem, the version, initials and date fields from
the change log must be present in the header of all pages.

So that's not an option.

Any other suggestions to solve that?

regards
Henry


--
Henry


:

Hi Henry,

I thought from your previous reply that you understood that keeping the table on one page should fix the problem. Sorry for
any
confusion.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hello Macropod

What was the purpose of you question? Did you have some ideas or suggestions
to my problem?

regards
Henry


--
Henry


:

Hi Henry,

Can you keep the log table on one page?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hmm, it doen't seem work accross page breakes??

Any suggestions?

regards
Henry



--
Henry


:

I'm not sure about the Danish version of Word, but the Swedish equivalence
of paragraph style is "styckeformatmall," if that helps. A paragraph style
stores settings for entire paragraphs, for example, font, font size, line
spacing, spacing before/after; and applying a style means to apply all of
those settings in one step.

How to create, modify, and apply styles depends on which version of Word you
are using. General information about styles for versions up to and including
Word 2003 can be found here:
http://www.shaunakelly.com/word/styles/TipsOnStyles.html.

--
Stefan Blom
Microsoft Word MVP


in message
Hi Marcopod

THAT sound brilliant ;o)

But where do I set that "paragraph Style" for the column? Triviel question
I
guess but I cannot find it (I my danish version of word).


regards
Henry
--
Henry


:

Hi Henry,

If you define paragraph Styles for the columns in the log table that hold
the versions # and author initials, you could use two
STYLEREF fields, in the header to replicate the last entries.

For example, suppose you name the paragraph Style for the column that
holds the version # 'Version', and you name the paragraph
Styles for the column that holds the author initials 'Inits', you could
insert the following STYLEREF fields in the header:
{STYLEREF Version \l} and {STYLEREF Inits \l}
Because of the way Word tables work, if you insert a new row in the log
table, these style definitions will be carried to the new
rows. The only 'gotcha' with this is that, if someone adds a blank row to
the end of the log table, the STYLEREF fields will return
blanks.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi

We have some QA documents where there is a change log in the end of the
document which consist of multiple columns and rows. e.g.

Initials, version and a change description column (3 in total)

I need to show the most resent version and the initials in the header
(automatically) since users often forget to type the initials and
version in
the header - meaning inconsistent data and serious troubles with the QA
department


So I imagine that I can grab the data directlly from the change log
table
somehow and put it in the header - but how do I do that?

regards