How to make ALL headings "name (email address)" format

[jamesjonathanjones]

Hello,

We would like to have ALL e-mail printouts in our company, by ALL
people, list ALL recipients (From, To, CC) in the format "Firstname
Lastname (email-address)" [if enough info is available].

We have people using Outlook 2000, 2003 and 2007. They get upset when
there is a printed copy of an e-mail and it just says "John Smith",
with no e-mail address. This is apparently the default of Outlook, or
at least our Outlooks. With my meagre intelligence, I have never been
able to correct this.

Does anybody know how to change this? We never, ever, ever, ever,
ever, ever want it to say "John Smith". We ALWAYS want it to say
"John Smith ([email protected])". We might even be willing to
buy add-in software, if available.

I have already searched thru 8 million websites, but I've never been
able to find the answer. It's driving me nuts.

I know that the info is there, because I look in "options", but
Outlook apparently defaults to hiding that info.

If you can help, thanks.

 

[Gordon]

Hello,

We would like to have ALL e-mail printouts in our company, by ALL
people, list ALL recipients (From, To, CC) in the format "Firstname
Lastname (email-address)" [if enough info is available].

We have people using Outlook 2000, 2003 and 2007. They get upset when
there is a printed copy of an e-mail and it just says "John Smith",
with no e-mail address. This is apparently the default of Outlook, or
at least our Outlooks. With my meagre intelligence, I have never been
able to correct this.

Does anybody know how to change this? We never, ever, ever, ever,
ever, ever want it to say "John Smith". We ALWAYS want it to say
"John Smith ([email protected])". We might even be willing to
buy add-in software, if available.

I have already searched thru 8 million websites, but I've never been
able to find the answer. It's driving me nuts.

I know that the info is there, because I look in "options", but
Outlook apparently defaults to hiding that info.

If you can help, thanks.

And I thought the advent of computers heralded the paperless office....

 

[Diane Poremsky [MVP]]

Not possible with outlook - it uses the display name and most people don't
include the address in their display name. See
http://www.slipstick.com/problems/printemail.asp for a list of printing
utilities that may include the email address. I'd probably start with the
trials for blueprint or outlookprinter.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[jamesjonathanjones]

Not possible with outlook - it uses the display name and most people don't
include the address in their display name.  Seehttp://www.slipstick.com/problems/printemail.aspfor a list of printing
utilities that may include the email address. I'd probably start with the
trials for blueprint or outlookprinter.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor point your
newsreader to msnews.microsoft.com.

Hello,

We would like to have ALL e-mail printouts in our company, by ALL
people, list ALL recipients (From, To, CC) in the format "Firstname
Lastname (email-address)" [if enough info is available].

We have people using Outlook 2000, 2003 and 2007.  They get upset when
there is a printed copy of an e-mail and it just says "John Smith",
with no e-mail address.  This is apparently the default of Outlook, or
at least our Outlooks.  With my meagre intelligence, I have never been
able to correct this.

Does anybody know how to change this?  We never, ever, ever, ever,
ever, ever want it to say "John Smith".  We ALWAYS want it to say
"John Smith ([email protected])".   We might even be willing to
buy add-in software, if available.

I have already searched thru 8 million websites, but I've never been
able to find the answer.  It's driving me nuts.

I know that the info is there, because I look in "options", but
Outlook apparently defaults to hiding that info.

If you can help, thanks.- Hide quoted text -

- Show quoted text -

Thanks. I'll try some of them.

But the weird thing is that even if I specifically write "John Smith
([email protected])", it will only write "John Smith" when I send
it to the other Outlook PC's around here. But if you go into
"Options", then whole thing is there "John Smith
([email protected])". Also, the whole thing prints when I send an
e-mail to Yahoo.

I was thinking that maybe there is some setting forcing that in
Outlook? I also know a little VBA, if there is something that I can
do there (I have Sue Mosher's book).

 

[Diane Poremsky [MVP]]

You'd need to rewrite the message using VBA.



--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Not possible with outlook - it uses the display name and most people
don't
include the address in their display name.
Seehttp://www.slipstick.com/problems/printemail.aspfor a list of printing
utilities that may include the email address. I'd probably start with the
trials for blueprint or outlookprinter.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by
visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor
point your
newsreader to msnews.microsoft.com.

Hello,

We would like to have ALL e-mail printouts in our company, by ALL
people, list ALL recipients (From, To, CC) in the format "Firstname
Lastname (email-address)" [if enough info is available].

We have people using Outlook 2000, 2003 and 2007. They get upset when
there is a printed copy of an e-mail and it just says "John Smith",
with no e-mail address. This is apparently the default of Outlook, or
at least our Outlooks. With my meagre intelligence, I have never been
able to correct this.

Does anybody know how to change this? We never, ever, ever, ever,
ever, ever want it to say "John Smith". We ALWAYS want it to say
"John Smith ([email protected])". We might even be willing to
buy add-in software, if available.

I have already searched thru 8 million websites, but I've never been
able to find the answer. It's driving me nuts.

I know that the info is there, because I look in "options", but
Outlook apparently defaults to hiding that info.

If you can help, thanks.- Hide quoted text -

- Show quoted text -

Thanks. I'll try some of them.

But the weird thing is that even if I specifically write "John Smith
([email protected])", it will only write "John Smith" when I send
it to the other Outlook PC's around here. But if you go into
"Options", then whole thing is there "John Smith
([email protected])". Also, the whole thing prints when I send an
e-mail to Yahoo.

I was thinking that maybe there is some setting forcing that in
Outlook? I also know a little VBA, if there is something that I can
do there (I have Sue Mosher's book).

 

[jamesjonathanjones]

Not possible with outlook - it uses the display name and most people don't
include the address in their display name.  Seehttp://www.slipstick.com/problems/printemail.aspfor a list of printing
utilities that may include the email address. I'd probably start with the
trials for blueprint or outlookprinter.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor point your
newsreader to msnews.microsoft.com.

Hello,

We would like to have ALL e-mail printouts in our company, by ALL
people, list ALL recipients (From, To, CC) in the format "Firstname
Lastname (email-address)" [if enough info is available].

We have people using Outlook 2000, 2003 and 2007.  They get upset when
there is a printed copy of an e-mail and it just says "John Smith",
with no e-mail address.  This is apparently the default of Outlook, or
at least our Outlooks.  With my meagre intelligence, I have never been
able to correct this.

Does anybody know how to change this?  We never, ever, ever, ever,
ever, ever want it to say "John Smith".  We ALWAYS want it to say
"John Smith ([email protected])".   We might even be willing to
buy add-in software, if available.

I have already searched thru 8 million websites, but I've never been
able to find the answer.  It's driving me nuts.

I know that the info is there, because I look in "options", but
Outlook apparently defaults to hiding that info.

If you can help, thanks.- Hide quoted text -

- Show quoted text -

Blueprint Pro seems to do the job well. I assume that you recommend
them. Are there any negative things about Blueprint Pro?

Thanks for your help.

 

[Diane Poremsky [MVP]]

I'm not aware of any negatives with it.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Not possible with outlook - it uses the display name and most people
don't
include the address in their display name.
Seehttp://www.slipstick.com/problems/printemail.aspfor a list of printing
utilities that may include the email address. I'd probably start with the
trials for blueprint or outlookprinter.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by
visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor
point your
newsreader to msnews.microsoft.com.

Hello,

We would like to have ALL e-mail printouts in our company, by ALL
people, list ALL recipients (From, To, CC) in the format "Firstname
Lastname (email-address)" [if enough info is available].

We have people using Outlook 2000, 2003 and 2007. They get upset when
there is a printed copy of an e-mail and it just says "John Smith",
with no e-mail address. This is apparently the default of Outlook, or
at least our Outlooks. With my meagre intelligence, I have never been
able to correct this.

Does anybody know how to change this? We never, ever, ever, ever,
ever, ever want it to say "John Smith". We ALWAYS want it to say
"John Smith ([email protected])". We might even be willing to
buy add-in software, if available.

I have already searched thru 8 million websites, but I've never been
able to find the answer. It's driving me nuts.

I know that the info is there, because I look in "options", but
Outlook apparently defaults to hiding that info.

If you can help, thanks.- Hide quoted text -

- Show quoted text -

Blueprint Pro seems to do the job well. I assume that you recommend
them. Are there any negative things about Blueprint Pro?

Thanks for your help.

 

[jd_thorne]

Still no answer? This problem is driving me crazy as we too want the name and
e-mail on everything. Why isn't there a simple rule creator for how the
display name is created like #name <#email> or #name #phone or whatever based

 

[Gordon]

Still no answer? This problem is driving me crazy as we too want the name
and
e-mail on everything.

Why? What can you do with a PRINTED email address?

 

[jd_thorne]

Why? What can you do with a PRINTED email address?

When people need an e-mail address, I try to look them up in old e-mails or
my distribution lists. It would be nice if they were listed there instead of
just the name. Otherwise, I have to click properties and try to guess out of
the 3 or four e-mail addresses listed which one is correct (that's how we
have it set up anyway).

 

[Gordon]

When people need an e-mail address, I try to look them up in old e-mails
or
my distribution lists. It would be nice if they were listed there instead
of
just the name. Otherwise, I have to click properties and try to guess out
of
the 3 or four e-mail addresses listed which one is correct (that's how we
have it set up anyway).

Forgive me for sounding a bit dense but what has this to do with PRINTING an
email address?

 

[jd_thorne]

I thought you meant printed to the screen. If that's not what you meant, then
what are you talking about? Why did you even bring it up?

 

[Gordon]

I thought you meant printed to the screen. If that's not what you meant,
then
what are you talking about? Why did you even bring it up?

Because the OP wants PRINTED email addresses on PRINTED emails, to which you
concurred. My question was "Why"? What can you do with a PRINTED email
address? Answer - Nothing!

 

[Milly Staples [MVP - Outlook]]

The simple answer is that the sender controls the display of the address in
the TO: field.

You can change the Display Name for your contacts but it has no effect on
what you receive from others.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, jd_thorne asked:

| Still no answer? This problem is driving me crazy as we too want the
| name and e-mail on everything. Why isn't there a simple rule creator
| for how the display name is created like #name <#email> or #name
| #phone or whatever based on the other information on the contact.
| Other software companies can write code like that, can't Microsoft?
|
| "(e-mail address removed)" wrote:
|
|| Hello,
||
|| We would like to have ALL e-mail printouts in our company, by ALL
|| people, list ALL recipients (From, To, CC) in the format "Firstname
|| Lastname (email-address)" [if enough info is available].
||
|| We have people using Outlook 2000, 2003 and 2007. They get upset
|| when there is a printed copy of an e-mail and it just says "John
|| Smith", with no e-mail address. This is apparently the default of
|| Outlook, or at least our Outlooks. With my meagre intelligence, I
|| have never been able to correct this.
||
|| Does anybody know how to change this? We never, ever, ever, ever,
|| ever, ever want it to say "John Smith". We ALWAYS want it to say
|| "John Smith ([email protected])". We might even be willing to
|| buy add-in software, if available.
||
|| I have already searched thru 8 million websites, but I've never been
|| able to find the answer. It's driving me nuts.
||
|| I know that the info is there, because I look in "options", but
|| Outlook apparently defaults to hiding that info.
||
|| If you can help, thanks.