I need to take the relevant files (email folders) from a network PC or
wherever they are stored and put them on a new stand alone PC not
connected to a network. I just want to keep all my previous emails and
address book etc. I hope that helps.
OK. Two approaches. Here's the first:
On the PC with the Exhcnage server, while in Outlook, click File>New>Outlook
Data File. Click OK. Browse to a folder to which you have easy access,
like My Documents. Give the PST a name or accept the default. Click OK.
Give the PST a display name (which I'd do) or accept the default and click
OK. You should now have another folder root (with the name you have it in
the final step) showing in your Folder List. Right-click each folder in the
default folder set (the Exchange-based folders) and choose Copy. Specify as
the destination the root of the new PST you added. When all the folders
have been copied, right-click the root of the new PST and choose Close.
Close Outlook.
Copy the PST you created to some transfer medium like CD or flash drive and
then copy it from the medium to the non-networked PC's hard drive. Check
it's Windows properties to make sure it is not read-only. In Control
Panel's Mail applet, use the Data Files button to add that PST to the mail
profile. You can either make the copied PST the delivery location or you
cna simply use it as it is. Start Outlook. The data will not appear in
Outlook and you can move it around if need be.
Here's approach two:
Connect the unnetworked PC to the network and define an Exchange account in
Outlook there. Allow the Outlook to completely build its Exchange cache so
copies of all the data are on the PC in Outlook. Click File>Work Offline,
then close and restart Outlook. You can now disconnect the PC from the
network and create the new PST within that Outlook, copying the data in the
cached folders to the new PST. Once you've completed that, you can use the
Mail applet to add whetever type of mail account you want on that PC and
remove the Exchnage account.
