How to organize emails so that they arestored in a subfolder of Inbox > Folder List ANDshow up in a

[PSMacintosh]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

In Entourage's Inbox window > Folder listing, I have a Sub-Folder (Tennis2009) full of past EMAILS about a future tennis team.
Now I've made a PROJECT (Tennis Team) for that tennis team.
I want all of the past emails in that Sub-Folder (Tennis2009) to show up in the Project Center > Emails.
In the future, I want all of the new emails that I MOVE to that Sub-Folder (Tennis2009) to show up in the Project Center > Emails.

I receive other emails from these Contacts that I do NOT want to show in this Project.
It is ONLY the emails that I MOVE to the Sub-Folder (Tennis2009) that I want to see in the Project > Mail area.

Question:
Is there a way to "associate" or "link" that Sub-Folder (Tennis2009) to the Project (Tennis Team) so that all emails I dump into the Sub-Folder show up in the Project Center > Emails?

How to make a Folder in the Folder List become a drop folder for Project > Mail by somehow associating it or linking it to the Project?
How to get the Project to recognize that folder?

What’s the best way to accomplish my objective of both MOVING to store all the relevant emails in their own folder AND having them all SHOW up in the Project > Mail view?

Here are the methods I tried so far:

Trial 1:
I suppose that I could select and open each email and select Project > Tennis Team, but that’s a lot of individual opening and closing work.
Partial Answer:
Click ADD in Project > Mail.
Select the Sub-Folder, then select ALL emails. Click ADD.
Result: All past emails from that Sub-Folder now show up in Mail.

Well that was easy, but what about FUTURE emails?
Do I have to set each new email’s Project setting to Tennis?

If I dump new emails into the subfolder, I won’t know which ones I already dragged to the Project or not.

Trial 2:
I tried dragging the Sub-Folder onto the desktop icon OFFICE PROJECTS alias folder.
Result: It copied a Tennis2009.mbox file into the MUD folder > Office Projects folder.
But nothing (no folder or file) shows up in the Project, including in the Mail and Files tabs.

Trial 3:
If I grab all the past emails and drag them to the desktop icon OFFICE PROJECTS alias folder, will they then show up in the Projects > Mail area?
Answer: NO. I tried with just one past email. I successfully dragged one email into OFFICE PROJECTS, but it doesn’t show up in the Project at all.

Trial 4:
Can I move (drag) the desktop icon OFFICE PROJECTS alias folder into the Inbox > Folder list area and make it into a storage folder?
Answer: NO. It won’t drag into that Folder Listing area.

 

[philipevents]

REPLY – Answered the question myself:
Whoops! I can’t believe how stupid I’ve been. (And I also can’t
believe that no one else has pointed out how stupid I’ve been.)
The answer to my question was right in front of me!
I was distracted by the Project Desktop Folder that Ent created when I
created the project. I was trying to move it around and it’s the wrong
folder to be moving.
I was overlooking that Ent created another Project Folder in the Inbox

Folder List.

That Folder List > Project Folder does everything I want. I can now
use it instead of the previous Folder List > subfolder that I was
using to store emails.

To explain better, I had already created a “SAVE” Folder in the Folder
List and had created a whole hierarchy of other folders within that
SAVE Folder to hold (store) the emails that I wanted to keep long-term
in folders that related to their content.
So, before I ever created the Project “TennisTeam2009”, I had created
a subfolder named “Tennis2009” in the Folder List and had moved emails
there daily.
Now that I have created the Project “TennisTeam2009” (because of the
Preferences settings), Ent has created a project folder named
“TennisTeam2009” and placed it in the Folder List. Anything dumped
into this “TennisTeam2009” project folder shows up in the Project
Center > Project > tabs. This “TennisTeam2009” project folder is
connected/linked/associated with the relevant project. This folder
does everything I want. I just need to move this folder more to where
I want it and dump all of the older emails into it from the older
subfolder.
This “TennisTeam2009” project folder is movable.
So now I’ve moved it down and placed it within the SAVE folder in the
correct heirarchial location where the old “Tennis2009” subfolder
was. I moved all of the emails out of “Tennis2009” subfolder and into
the “TennisTeam2009” project folder (and then deleted the old
subfolder.
So now I’m good to go!
I’ve written this all up just in case someone else goes through the
same confusion I did—maybe this will help them out.

 

[Diane Ross]

REPLY ­ Answered the question myself:

Thanks for sharing. Often we learn from others. Projects aren't very popular
so there isn't a lot of info on them. Personally, I have never gotten into
projects. I learn by doing and from others. There isn't a lot in Entourage
Help about in depth use of Entourage.

Since you do use projects, be sure to read Troubleshooting Project Center
Projects (it's from contributions from regular users like yourself)

<http://tinyurl.com/bdnonu>

I'll try to get your feedback added.

--
Diane Ross, Microsoft Mac MVP
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://tinyurl.com/bzcrjy> <-- Entourage mailing list
Twitter: follow <http://twitter.com/entouragehelp>