How to reduce file size of Word Doc with copied PowerPoint slides

[DLSQestions]

I have created a Facilitator Manual in Word and copied and pasted slides into
the document as a reference. I resized the slides to fit like thumbnails in
the left hand column. Now my document is huge. Any way to make the copies of
the slides real thumbnails without all the data, but still veiwable?

 

[DeanH]

Have you tried Save As, and choose a format like jpg, png. This can produce
individual images of each PowerPoint slide, or can do the whole file at once.
Do a test to which is best for you, depends on whether the original has
vector or raster objects, results in different resulting file sizes.
If you are after the image to look like it is a Window, try Alt-PrintScreen,
that will capture the active window, this capture can then be inserted into
your manual, or into a new PowerPoint file then saveAs to reduce file size
again. There are other software like SnagIt that can capture screens and can
manipulate the result to a certain extent. I have not used it, but others on
this site have mentioned it many times.
If the manual is not going to be distributed electronically, all the images
could be linked instead of embedded, this can reduce the manual file size. If
it is, can you PDF? This can reduce the file size, depending on the PDF
conversion settings.
I hope this gives you some options to reduce the size of your manual.
DeanH

 

[DLSQestions]

I converted to slides to jpeg using PowerPoint save as. Replaced existing
slides in manual with jpeg files, and resized to fit. Greatly reduced file
size of doc. Thanks for the help.

 

[David]

Question

You can do everything in WORD.
Open the PICTURE TOOL BAR
On the tool bar is an icon that looks like a little picture with four arrows
pushing in at the corners. The text help when you point at the icon is
"Compress Pictures"
Select this Icon.
The Compress Pictures window gives you several options.
This will compress the pictures substantially.

Hope this helps,

 

[DLSQestions]

This worked wonders. Easy to use and much faster than saving each pic as
another file type and reinserting.

 

[Greg]

Compress pictures is a big help, I agree. However, I believe you can
make it MUCH smaller by the using the technique below. Note, though,
I've done this only in Powerpoint, and am assuming Word has the same
properties. That may be so, or may not, but it's worth a try since the
result is a whole lot smaller than even the compress pictures technique.

1. Get it the size you want by resizing in Word.

1. Cut the picture to the clipboard. (Cut, not copy, to delete it.)

2. Paste Special, and choose gif (for diagrams, etc.) or jpeg (for real
picture) as the format. The paste special should put it back exactly
where you took it from.

The file size difference when you have many pictures can be huge. I've
cut files from >10MB to less than 1MB doing this.

However, *warning*: If you resize the picture after doing this, Word
puts it back into its internal format, losing the efficiency of the gif
or jpeg encoding. So you have to do the cut / paste special sequence
over again to avoid bloat.