How to store daily hand written invoices and be easy to search?

[Tired of Paper]

Having a septic company, you have daily hand written invoices with different
names and address for each. The law is you save them for 5 years. Thats
alot of paper. I need to be able to scan invoices, and have them easily
accessable by inputing the address and have it pull up with all info like
Name/date/address/price/paid or unpaid/check #.

 

[Joseph Meehan]

Having a septic company, you have daily hand written invoices with
different
names and address for each. The law is you save them for 5 years. Thats
alot of paper. I need to be able to scan invoices, and have them easily
accessable by inputing the address and have it pull up with all info like
Name/date/address/price/paid or unpaid/check #.

Well I would suggest storing the originals by invoice # after recording
each invoice search data (date, invoice #, customer, customer address plus
any other data you may need to search on) in a database like Microsoft
Access. If you are a small company and lack anyone skilled in or interested
in leaning Access then maybe you could use Excel Database as an alternative.
Even Microsoft Word could be used.

 

[DL]

Generally, you would input your paperwork into an accounting/bookkeeping
application. Or even an Excel spreadsheet.
You could scan all, then the resulting pdf files would be searchable using a
desktop search application