How to use Autoarchive to delete mail older than 90 days.

[mikew]

I know auto-archive works based on modified date, but corporate retention
policy requires mail RECEIVED OR SENT that is older than 90 days be deleted.
Auto-archive functionality (and retention policies) will not meet those
requirements "out of the box" because autoarhive will delete mail based on
the "received date/time or when you last changed and saved the message,
whichever is later." (I can't use domain policies because we are using
Intermedia to host our Exchange mail.)

Is there any way to run a program which could automatically set the modified
date for e-mail items to equal the sent/ received date? Ideally, I would
have that program run before auto-archive runs so the retention policy is
enforced correctly. TIA, mw

 

[Diane Poremsky [MVP]]

I don't know of any program that can do that but there is at least one tool
that will archive based on the received date. ArchiveAssist - it's (and
other archive tools) listed at
http://www.slipstick.com/addins/housekeeping.asp


--
Diane Poremsky [MVP - Outlook]



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[mikew]

Thanks, that product has some limitations when working aganst Exchange that
would make it difficult to deploy to end users to lock down a retention
policy. I assume I could find someone to write a custom program to do what
we need, correct?

http://www.cardiffsoft.com/aa_es.shtml

I don't know of any program that can do that but there is at least one tool
that will archive based on the received date. ArchiveAssist - it's (and
other archive tools) listed at
http://www.slipstick.com/addins/housekeeping.asp


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I know auto-archive works based on modified date, but corporate retention
policy requires mail RECEIVED OR SENT that is older than 90 days be
deleted.
Auto-archive functionality (and retention policies) will not meet those
requirements "out of the box" because autoarhive will delete mail based on
the "received date/time or when you last changed and saved the message,
whichever is later." (I can't use domain policies because we are using
Intermedia to host our Exchange mail.)

Is there any way to run a program which could automatically set the
modified
date for e-mail items to equal the sent/ received date? Ideally, I would
have that program run before auto-archive runs so the retention policy is
enforced correctly. TIA, mw

 

[Diane Poremsky [MVP]]

I'm sure someone could do a custom program, it just depends how much you are
willing to pay. I'd work on the exchange side - mailbox manager would be a
lot less expensive, even if you have to pay support $125/hr (or more) to do
it.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Thanks, that product has some limitations when working aganst Exchange
that
would make it difficult to deploy to end users to lock down a retention
policy. I assume I could find someone to write a custom program to do
what
we need, correct?

http://www.cardiffsoft.com/aa_es.shtml

I don't know of any program that can do that but there is at least one
tool
that will archive based on the received date. ArchiveAssist - it's (and
other archive tools) listed at
http://www.slipstick.com/addins/housekeeping.asp


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

I know auto-archive works based on modified date, but corporate
retention
policy requires mail RECEIVED OR SENT that is older than 90 days be
deleted.
Auto-archive functionality (and retention policies) will not meet those
requirements "out of the box" because autoarhive will delete mail based
on
the "received date/time or when you last changed and saved the message,
whichever is later." (I can't use domain policies because we are using
Intermedia to host our Exchange mail.)

Is there any way to run a program which could automatically set the
modified
date for e-mail items to equal the sent/ received date? Ideally, I
would
have that program run before auto-archive runs so the retention policy
is
enforced correctly. TIA, mw