HTML email

J

John C. Yu

Hi:

I posted a similar question before but forgive my inexperience so I wish to
have another view for my question below.

Objective: I wish to develop HTML email newsletter for my clients with
hyperlinks and small pictures. I don't want embed pictures in the email to
reduce the file size and Internet traffic.

Situation:
(1) We have FrontPage 2002 and Outlook XP as email client. We use ASP for
web site hosting, and the only way that we can assess files in ASP is
through FTP software.
(2) We also have a local site at our system too. In the past, we first
developed web contents using FrontPage and other tools on local site. We
then published the contents or site to local site. Finally, we use FTP
software to transfer entire contents or site from the local site to ASP's
directory. PS: Our ASP has FrontPage extensions.

What are known:
(1) We know how to develop HTML emails and insert graphics.
(2) We know that we can use Outlook (and maybe other email client too) to
send the entire HTML as a page, and if the pictures are embedded in the
file, there will be no problem at all. But that's not our objective.
(3) We also know the web page can be saved as .mht and send it as an
"attachment." By the way, we consistently use .mht as alternative ways to
save HTM documents and this can be much easier for your reference.

What we don't know and would like your kind help:
(1) Based on our situation - (refer to how do we host our web site and we do
not have a live local site with domain name and external IP address), how do
we insert graphics using links refer to the actual pictures or graphics in
our ASP directory, and not as an embedded object in the email?

(2) Is it possible that we can develop such email at local site, referring
or cross-link some objects (such as articles or pictures) at ASP location,
and directly send out emails without involving any "publishing" activities
such as for our Web contents?

Kindly provide your expert opinions and/or direct me to books, sites, or any
areas that I can obtain such information.

Thanks in advance.

Sincerely,

John
 
T

Thomas A. Rowe

See inline below

--

==============================================
Thomas A. Rowe (Microsoft MVP - FrontPage)
WEBMASTER Resources(tm)

FrontPage Resources, Forums, WebCircle,
MS KB Quick Links, etc.
==============================================


John C. Yu said:
Hi:

I posted a similar question before but forgive my inexperience so I wish to
have another view for my question below.

Objective: I wish to develop HTML email newsletter for my clients with
hyperlinks and small pictures. I don't want embed pictures in the email to
reduce the file size and Internet traffic.

Situation:
(1) We have FrontPage 2002 and Outlook XP as email client. We use ASP for
web site hosting, and the only way that we can assess files in ASP is
through FTP software.
(2) We also have a local site at our system too. In the past, we first
developed web contents using FrontPage and other tools on local site. We
then published the contents or site to local site. Finally, we use FTP
software to transfer entire contents or site from the local site to ASP's
directory. PS: Our ASP has FrontPage extensions.

If the server has the FP extensions, then you should not be using FTP to
upload, you should be using FP's http mode to publish.
What are known:
(1) We know how to develop HTML emails and insert graphics.
(2) We know that we can use Outlook (and maybe other email client too) to
send the entire HTML as a page, and if the pictures are embedded in the
file, there will be no problem at all. But that's not our objective.
(3) We also know the web page can be saved as .mht and send it as an
"attachment." By the way, we consistently use .mht as alternative ways to
save HTM documents and this can be much easier for your reference.

What we don't know and would like your kind help:
(1) Based on our situation - (refer to how do we host our web site and we do
not have a live local site with domain name and external IP address), how do
we insert graphics using links refer to the actual pictures or graphics in
our ASP directory, and not as an embedded object in the email?

If you do not have a domain name or external IP address then you will not be
able to do this, as the image must be on a public accessible web site either
via a domain name or IP address.

If I have mis-understood, then you must have the images on the public
accessible web server, then in FP you would link to these images, then when
saving the pages and FP prompts to save embedded images, select No, but
leave the references as is, under the dialog.
(2) Is it possible that we can develop such email at local site, referring
or cross-link some objects (such as articles or pictures) at ASP location,
and directly send out emails without involving any "publishing" activities
such as for our Web contents?

When ever you are working with a server that has the FP extensions, you
should always use the FP http publishing mode, unless working with files
over 1 MB.
 
T

Thomas A. Rowe

John,

Did you read my comment below?

I was not referring to any content on my site that would help.

--

==============================================
Thomas A. Rowe (Microsoft MVP - FrontPage)
WEBMASTER Resources(tm)

FrontPage Resources, Forums, WebCircle,
MS KB Quick Links, etc.
==============================================
 
J

John C. Yu

Hi:

Went to the site and browsed for a while and had no clue which area(s) or
how the site can help me.
 
J

John C. Yu

Hi:


Sorry that I did not scroll down and missed your comments.

Maybe it's my fault for not explaining it very clear or just I am too stupid
to understand the Web thing, but I still don't get it:

How can I insert the image at the remote site if I cannot see it in the
first place?

I can insert and refer the object at local site, but others will not be able
to read it.

Simply stated - production or live environment is not on the local but have
to FTP files to the remote site.


I figured out that I might can do the following although it can be time
consuming and really troublesome.

(1) I transfer all files or objects to folders located at ASP,

(2) I memorize or write down their locations since I can see them using FTP
software. Example: I know they are something like:
global.jpg\images\my_website

(3) I first insert the picture from local site

(4) I went to HTML mode and manually change to location of the image file
from local to ASP's location. Such as from the local -
global.jpg\images\Test1 to the remote site: global.jpg\images\my_website

(5) Send out the completed HTML as email from local.

I guess that will work and you?
 
T

Thomas A. Rowe

Ok, upload the image to remote server, however you can, then manually insert
the hyperlink to the image into your page.

The way that I would to do this, is to insert any image from your local
machine into your page, size as needed, then switch to HTML/Code view and
replace with a absolute URL to the image on the remote server which would be
something like:

<img src="http://www.domainname.com/images/global.jpg" width="100"
height="100" border="0" alt="newsletter logo">

Sorry, I didn't scroll all the way down before writing the above, but as you
see you would on the right track.
--

==============================================
Thomas A. Rowe (Microsoft MVP - FrontPage)
WEBMASTER Resources(tm)

FrontPage Resources, Forums, WebCircle,
MS KB Quick Links, etc.
==============================================
 
J

John C. Yu

Hi:

Thanks for the kind and speedy reply.

I guess we are on the same approach now and guess I am not too far away.

Yes, as you suggested:

(1) I will upload all images to the remote server and remember their
locations.
(2) I will develop the email on the local and insert the image from the
local
(3) Then I will go to the coding page, and yes - your example is exactly
what I tried to express, to change those hyperlink information from the
local site to the remote site, while keep the desired size.
(4) Finally, I will send the file as email and hopefully - everything turns
to perfect.

Thanks for the help. But I cannot help to have a question - why FrontPage
cannot make this more useful. I guess remote server is not a new thing
whether for small company like us or large ones.
 
S

Stefan B Rusynko

IMHO

Don't send any Emails w/ html or images (embedded or linked)
- just send them a link to your online published newsletter and a plain text summary

With all the Spammers / Trackers / Viruses:
- Many users view Emails in text only mode
(they will see nothing or garbage)
- The newest version of Outlook 2003 blocks all images in preview unless the user right clicks on them and consents to view them




| Hi:
|
| Thanks for the kind and speedy reply.
|
| I guess we are on the same approach now and guess I am not too far away.
|
| Yes, as you suggested:
|
| (1) I will upload all images to the remote server and remember their
| locations.
| (2) I will develop the email on the local and insert the image from the
| local
| (3) Then I will go to the coding page, and yes - your example is exactly
| what I tried to express, to change those hyperlink information from the
| local site to the remote site, while keep the desired size.
| (4) Finally, I will send the file as email and hopefully - everything turns
| to perfect.
|
| Thanks for the help. But I cannot help to have a question - why FrontPage
| cannot make this more useful. I guess remote server is not a new thing
| whether for small company like us or large ones.
|
| "Thomas A. Rowe" <[email protected]> ¦b¶l¥ó
| ¤¤¼¶¼g...
| > Ok, upload the image to remote server, however you can, then manually
| insert
| > the hyperlink to the image into your page.
| >
| > The way that I would to do this, is to insert any image from your local
| > machine into your page, size as needed, then switch to HTML/Code view and
| > replace with a absolute URL to the image on the remote server which would
| be
| > something like:
| >
| > <img src="http://www.domainname.com/images/global.jpg" width="100"
| > height="100" border="0" alt="newsletter logo">
| >
| > Sorry, I didn't scroll all the way down before writing the above, but as
| you
| > see you would on the right track.
| > --
| >
| > ==============================================
| > Thomas A. Rowe (Microsoft MVP - FrontPage)
| > WEBMASTER Resources(tm)
| >
| > FrontPage Resources, Forums, WebCircle,
| > MS KB Quick Links, etc.
| > ==============================================
| > To assist you in getting the best answers for FrontPage support see:
| > http://www.net-sites.com/sitebuilder/newsgroups.asp
| >
| > | > > Hi:
| > >
| > >
| > > Sorry that I did not scroll down and missed your comments.
| > >
| > > Maybe it's my fault for not explaining it very clear or just I am too
| > stupid
| > > to understand the Web thing, but I still don't get it:
| > >
| > > How can I insert the image at the remote site if I cannot see it in the
| > > first place?
| > >
| > > I can insert and refer the object at local site, but others will not be
| > able
| > > to read it.
| > >
| > > Simply stated - production or live environment is not on the local but
| > have
| > > to FTP files to the remote site.
| > >
| > >
| > > I figured out that I might can do the following although it can be time
| > > consuming and really troublesome.
| > >
| > > (1) I transfer all files or objects to folders located at ASP,
| > >
| > > (2) I memorize or write down their locations since I can see them using
| > FTP
| > > software. Example: I know they are something like:
| > > global.jpg\images\my_website
| > >
| > > (3) I first insert the picture from local site
| > >
| > > (4) I went to HTML mode and manually change to location of the image
| file
| > > from local to ASP's location. Such as from the local -
| > > global.jpg\images\Test1 to the remote site: global.jpg\images\my_website
| > >
| > > (5) Send out the completed HTML as email from local.
| > >
| > > I guess that will work and you?
| > >
| > >
| > >
| > >
| > >
| > > "Thomas A. Rowe" <[email protected]> ¦b¶l¥ó
| > > ¤¤¼¶¼g...
| > > > John,
| > > >
| > > > Did you read my comment below?
| > > >
| > > > I was not referring to any content on my site that would help.
| > > >
| > > > --
| > > >
| > > > ==============================================
| > > > Thomas A. Rowe (Microsoft MVP - FrontPage)
| > > > WEBMASTER Resources(tm)
| > > >
| > > > FrontPage Resources, Forums, WebCircle,
| > > > MS KB Quick Links, etc.
| > > > ==============================================
| > > > To assist you in getting the best answers for FrontPage support see:
| > > > http://www.net-sites.com/sitebuilder/newsgroups.asp
| > > >
| > > > | > > > > Hi:
| > > > >
| > > > > Went to the site and browsed for a while and had no clue which
| area(s)
| > > or
| > > > > how the site can help me.
| > > > >
| > > > > "Thomas A. Rowe" <[email protected]> ¦b¶l¥ó
| > > > > ¤¤¼¶¼g...
| > > > > > See inline below
| > > > > >
| > > > > > --
| > > > > >
| > > > > > ==============================================
| > > > > > Thomas A. Rowe (Microsoft MVP - FrontPage)
| > > > > > WEBMASTER Resources(tm)
| > > > > >
| > > > > > FrontPage Resources, Forums, WebCircle,
| > > > > > MS KB Quick Links, etc.
| > > > > > ==============================================
| > > > > > To assist you in getting the best answers for FrontPage support
| see:
| > > > > > http://www.net-sites.com/sitebuilder/newsgroups.asp
| > > > > >
| > > > > > | > > > > > > Hi:
| > > > > > >
| > > > > > > I posted a similar question before but forgive my inexperience
| so
| > I
| > > > wish
| > > > > > to
| > > > > > > have another view for my question below.
| > > > > > >
| > > > > > > Objective: I wish to develop HTML email newsletter for my
| clients
| > > with
| > > > > > > hyperlinks and small pictures. I don't want embed pictures in
| the
| > > > email
| > > > > > to
| > > > > > > reduce the file size and Internet traffic.
| > > > > > >
| > > > > > > Situation:
| > > > > > > (1) We have FrontPage 2002 and Outlook XP as email client. We
| use
| > > ASP
| > > > > for
| > > > > > > web site hosting, and the only way that we can assess files in
| ASP
| > > is
| > > > > > > through FTP software.
| > > > > > > (2) We also have a local site at our system too. In the past,
| we
| > > > first
| > > > > > > developed web contents using FrontPage and other tools on local
| > > site.
| > > > > We
| > > > > > > then published the contents or site to local site. Finally, we
| > use
| > > > FTP
| > > > > > > software to transfer entire contents or site from the local site
| > to
| > > > > ASP's
| > > > > > > directory. PS: Our ASP has FrontPage extensions.
| > > > > >
| > > > > > If the server has the FP extensions, then you should not be using
| > FTP
| > > to
| > > > > > upload, you should be using FP's http mode to publish.
| > > > > >
| > > > > > >
| > > > > > > What are known:
| > > > > > > (1) We know how to develop HTML emails and insert graphics.
| > > > > > > (2) We know that we can use Outlook (and maybe other email
| client
| > > too)
| > > > > to
| > > > > > > send the entire HTML as a page, and if the pictures are embedded
| > in
| > > > the
| > > > > > > file, there will be no problem at all. But that's not our
| > > objective.
| > > > > > > (3) We also know the web page can be saved as .mht and send it
| as
| > an
| > > > > > > "attachment." By the way, we consistently use .mht as
| alternative
| > > ways
| > > > > to
| > > > > > > save HTM documents and this can be much easier for your
| reference.
| > > > > > >
| > > > > > > What we don't know and would like your kind help:
| > > > > > > (1) Based on our situation - (refer to how do we host our web
| site
| > > and
| > > > > we
| > > > > > do
| > > > > > > not have a live local site with domain name and external IP
| > > address),
| > > > > how
| > > > > > do
| > > > > > > we insert graphics using links refer to the actual pictures or
| > > > graphics
| > > > > in
| > > > > > > our ASP directory, and not as an embedded object in the email?
| > > > > >
| > > > > > If you do not have a domain name or external IP address then you
| > will
| > > > not
| > > > > be
| > > > > > able to do this, as the image must be on a public accessible web
| > site
| > > > > either
| > > > > > via a domain name or IP address.
| > > > > >
| > > > > > If I have mis-understood, then you must have the images on the
| > public
| > > > > > accessible web server, then in FP you would link to these images,
| > then
| > > > > when
| > > > > > saving the pages and FP prompts to save embedded images, select
| No,
| > > but
| > > > > > leave the references as is, under the dialog.
| > > > > >
| > > > > > >
| > > > > > > (2) Is it possible that we can develop such email at local site,
| > > > > referring
| > > > > > > or cross-link some objects (such as articles or pictures) at ASP
| > > > > location,
| > > > > > > and directly send out emails without involving any "publishing"
| > > > > activities
| > > > > > > such as for our Web contents?
| > > > > >
| > > > > > When ever you are working with a server that has the FP
| extensions,
| > > you
| > > > > > should always use the FP http publishing mode, unless working with
| > > files
| > > > > > over 1 MB.
| > > > > >
| > > > > > >
| > > > > > > Kindly provide your expert opinions and/or direct me to books,
| > > sites,
| > > > or
| > > > > > any
| > > > > > > areas that I can obtain such information.
| > > > > > >
| > > > > > > Thanks in advance.
| > > > > > >
| > > > > > > Sincerely,
| > > > > > >
| > > > > > > John
| > > > > > >
| > > > > > >
| > > > > >
| > > > > >
| > > > >
| > > > >
| > > >
| > > >
| > >
| > >
| >
| >
|
|
 
J

John C. Yu

Hi:

Thanks for the kind advise and reminder.

I was not thinking about to sending many image files in the first place, and
maybe just company logo with one or two additional for inserts.

I will take it seriously when I design the newsletter - after all, it's the
contents that matter.

Regards,

John


Stefan B Rusynko said:
IMHO

Don't send any Emails w/ html or images (embedded or linked)
- just send them a link to your online published newsletter and a plain text summary

With all the Spammers / Trackers / Viruses:
- Many users view Emails in text only mode
(they will see nothing or garbage)
- The newest version of Outlook 2003 blocks all images in preview unless
the user right clicks on them and consents to view them
 
J

John C. Yu

Hi:

Just to share with you about the result of my little test.

I did format the newsletter at the local site including image files to be
used.

After all have been done including resizing image files, I changed the
reference location from local to the remote site where store my actual web
site.

I then sent the HTML email from local and it turned out - yes, and image
file is correctly displayed.

So I've got what I wanted to know and thanks all for your input.

PS: I certainly will consider if actual image files will be to used. I
think I might just insert one for company logo.

Take care.
 
C

chris leeds

Hi John,
Here's the "quick and dirty":
I've struggled with this in the past and this is what I've come up with that
works best. first "heavily marked up email" like with external .css and
such isn't so hot. If you keep it to html basics you're better off in the
long run. then you can make you email really easily by simply making a page
and publishing it to the web with FrontPage. then visit the page with
internet explorer. now with your page ( on the www) open in internet
explorer you just hit view/ source code and on that file that opens in
notepad write this:
<base href=http://example.com/folder_your_eamil_page_is_in/
and then hit file/ save and that's your email. you don't have to change the
paths and you know every picture is up. it virtually eliminates errors.

that said I personally believe you shouldn't hit people with big emails and
it should be no more than 15-30K with pictures and all for more elaborate
things provide a good description and a link to a page with "big pictures"
etc. IMHO

HTH
 

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