HTML Links from Word into Outlook

[Ben]

I send out a weekly newsletter which is usually 8 or 9 pages long. In
order to enable the user to easily nagivate the news, I have a brief
Table of Contents (like Para. 1, 2, 3, 4 with titles). I have
hyperlinked each title to the specific paragraph "down below". Hey, it
works great. However, when I copy the documents frrom Word into Outlook
and send it, the links no longer work. Anyone know of a solution to
this dilema?

 

[daiya.mitchell]

are you on a Mac? Which version of Word and OS?

You might try using, in Word, File | Send To | Mail Recipient (as
HTML) instead. Copy and Paste goes thru the Clipboard and Outlook may
not know how to read link information from the Clipboard, while Send To
is designed to transfer more complicated information, though I don't
know if links are included in that.

If you aren't on a Mac, or if Send To doesn't work, I think an Outlook
group would be the best place to ask for more help.

 

[Ben]

Man are you good. It worked like a champ. I also tried it on my PC with
Outlook and it worlked too! Many thanks. Oh, per your question, I'm
using OS 10.4.5 and Word 2004 v.11.2.

 

[John McGhie [MVP - Word and Word Macintosh]]

Re-insert the links in Outlook. Word will write links that include the file
path: these won't work on the recipient's computer.

Recipients using Outlook at the other end may have disabled Hyperlinks in
their email also.

Cheers

I send out a weekly newsletter which is usually 8 or 9 pages long. In
order to enable the user to easily nagivate the news, I have a brief
Table of Contents (like Para. 1, 2, 3, 4 with titles). I have
hyperlinked each title to the specific paragraph "down below". Hey, it
works great. However, when I copy the documents frrom Word into Outlook
and send it, the links no longer work. Anyone know of a solution to
this dilema?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[Ben]

Frist, I sent from Word 2004 to Mac Mail. Then from Word 2004 to Mac
AOL. Then from Word for Windows XP to Outlook. It all worked with your
suggestion to use "Send To".

 

[Paul Berkowitz]

Frist, I sent from Word 2004 to Mac Mail. Then from Word 2004 to Mac
AOL. Then from Word for Windows XP to Outlook. It all worked with your
suggestion to use "Send To".

What Daiya was referring to is a feature that can only work for Word 2004
with Entourage, not with Apple Mail, nor with AOL. Only with Entourage.
(Word for Windows XP and 2003 will have a similar feature to use with
Outlook on Windows, sure.)

First you have to set up an email account in Entourage (Tools/Accounts/Mail,
or use the assistant that guides you when you launch Entourage for the first
time). Then you have to set Entourage as your Default Email Reader in Apple
Mail's Preferences. (Yes, it's a very peculiar system that the Mac OS no
uses to set default email preference.) Then quit and relaunch Word, so it
knows about this change.

Now in Word 2004's File menu, Send To has a new sub-item "Mail Recipient (AS
HTML)" . Only choose it when your document is ready to send as a message,
because you won't be able to edit it after you choose that. When ready to
go, choose File --> Send To --> Mail Recipient (AS HTML). It will open in
Entourage, ready for you to fill in a recipient and then click Send.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

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PLEASE always state which version of Microsoft Office you are using -
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