Huge filesize

[David]

Hi,


I have a user runnning XP SP2 & Office 2003 SP1 Pro, all US English. (All OS
& Office updates applied)

He creates offers to clients in Word 2003.
He proceeds like this: create a new file, and copy-paste some standard stuff
from a previous document.
He appends some stuff etc. A few hours or a day later he continues work on
the document and each time he saves it, it gets bigger and bigger.
I saw a few of his word files, they were ranging from 50 to 200MB and that
for only 5 pages???
I copied them to another computer (same OS & software) and opened them
there; and saved them to another filename: same problem: huge filesize.

I looked this up on the net and the only thing I found was to disable
quicksave, but I checked it and it is disabled. I also checked to see if
revisions was enabled, but it wasn't.
The last thing I checked was to enable to view all formatting marks
(Options\View tab). I didn't see anything weird in the document.

There is one more strange thing he has: when he selects some text, and
presses ctrl+B (bold) the entire document goes bold. When he selects some
text and clicks the B button on the toolbar, only the selected text goes
bold.


Anyone here have any idea?


thanks,

David

 

[Suzanne S. Barnhill]

For the last problem, see
http://word.mvps.org/FAQs/Formatting/WholeDocumentReformatted.htm.

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

7. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

8. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

 

[DavidVL]

Thanks for the assistence, everything is fine now.
I am not sure which of the items below solved it, but one of them did.

regards,

David