Sunil said:
I transferred my mails and folders from outlook express to outlook 2007
successfully. It was 9.6 gb in total. I have archieved individual folders.
However, i can see only structure (tree of folders) and there is nothing
inside any folders. What could be the proble. Is there any other way to do
archieve. I have downloaded back tool and done back up of outlook.pst. But i
want to use archieve feature alsp.
Well, did any of the items you thought would move out of the default message
store (the tree list of folders) actually get moved out of there? If
nothing got moved then nothing would show up in the archive .pst file.
Archiving is performed on the Modified datestamp, not a Received datestamp.
Moving or editing items in your message store will update their Modified
datestamp. If you want to see what items are eligible for archiving, you
need to see what is their Modified datestamp (you can add it to the view).
Archiving requires both global and local settings to be enabled. The global
option for archiving merely enables that function to run. That doesn't mean
it actually does anything in the items under the folders. Each folder has
its own local archive setting. If you want the items within a folder to get
archived then you need to enable archiving on that folder (right-click on
the folder, Properties, Archive tab). This is just like the electricity in
your home. There's a master circuit breaker along with wall switches in
your rooms. If you want electricity *available* then you flip the master
breaker (akin to the global archive option). If you want to *use* the light
in a room, you flip the wall switch (akin to the folder's archive option).
If either is off, you don't get any light in that room. Just because the
master breaker is on doesn't mean you have light in that room. You'll need
to decide using the wall switch.
The global option decides WHEN the archive operation is performed. The
local archive settings (for a folder) specify when a file becomes ELIGIBLE
for archiving, not when it gets archived. If you specify 10 days for the
global archive option and 3 days for eligibility in a folder, it could be 10
days before the next archive run before that 3-day eligible file gets
archived. If you want files to get archived as soon as they become
eligible, you need to set the global archive interval to the smallest
interval you configure for any folder. It is easiest to set the global
archive interal to 1 day. Then when a file becomes eligible after 1 day, 1
week, 1 month, or whatever, it gets immediately archived with the next
archive run of that day.
Global archive option: enabled
Local folder option: disabled
Result: No archiving of that folder
Global archive option: disabled
Local folder option: N/A
Result: No archiving of any folder
Global archive interval: 10 days
Local folder interval: 3 days
Result: Files become *eligible* after 3 days old but don't get archived
until the 10-day interval
Global archive interval: 1 day
Local folder interval: any value (1 day minimum)
Result: Eligible files get archived every day
