Domain.Controller said:
Hey
i have like 1300 works emails and i do not want to download them all
in my
inbox
i want to tell outlook to only download the new update emails ?
Each separate instance of any e-mail client only knows what it has
downloaded from the mail server (i.e., the e-mail program tracks which
mails it has downloaded). There is no universal pool where you can
share that tracking info amongst all instances of e-mail clients that
you happen to run from multiple location that connect to the same
mailbox. POP3 does not have any flags to track which mails have been
previously downloaded. It is up to the e-mail client to track that
info. Outlook at home tracks what it downloaded from your POP3 mailbox
and Outlook at work tracks what it has downloaded from the same POP3
mailbox, but the 2 instances of Outlook won't know that the other one
has downloaded, and there are no server-side flags in a POP3 account
that will convey that information. IMAP has flags. POP3 does not.
Regardless of what any other instance of Outlook or any other e-mail
client has downloaded from your mailbox, your instance of Outlook sees
all those previously not-downloaded mails as new mails. Fact is, the
POP3 mail server has no idea what are "new" mails. It lists them all
when the e-mail client sends a LIST command. All mails are "new" to the
mail server. All are "old", too. There is no distinction between new
and old mails in a POP3 mailbox. They are there or they aren't, that's
it. Your particular instance of Outlook keeps track what it yanked
before to figure out which ones are "new" since you last visit.
You could configure Outlook to only download the headers for the mail
items in your mailbox. Under Tools -> Send and Receive -> Send and
Receive Settings, select the group containing your mail account(s) and
edit them to change from downloading the entire message to just
downloading the headers. Then, in order to get any mails, you will have
to mark which ones to retrieve and then manually instigate a retrieve of
just the marked items. The normal setup for Outlook is to retrieve all
"new" mails (i.e., those that it hasn't tracked before). You could
change that to only download the headers for the "new" mails and then
pick which ones you want to retrieve and then retrieve just those.
Of course, I have to wonder why you leave 1300+ mails sitting in your
mailbox. Are you using it for storage? If so, a very dumb idea.
Create another folder and move them to there. If you don't want them to
download into Outlook (by creating a folder there for one instance of
Outlook where they get downloaded and moved into so the other Outlook
can't see them anymore in the mailbox), you could use the webmail
interface to your account to create a server-side folder into which you
use as a hold store for those mails that you don't want Outlook to see.
In POP3, there is no such thing as folders. There is just the one
mailbox containing all messages. "Folders" are not part of POP3 (but
are for IMAP). There is just the mailbox in POP3 that the e-mail client
can query. Folders are organizational schema used within the e-mail
clients and are not part of POP3, but you can use them to move out
messages from the mailbox that you don't want another instance of
Outlook or any other e-mail client to see.
