I don't know what to do!!

[Stephanieo99]

I have been working for good number of days on this "project" and still
can't figure it out.
I work for a property management company and we print check in
enevelopes for our arriving guests. A prior employee had a convoluted
way of performing this using about four different programs... no one in
IT can figure it out. I think there is a way to just use excel but my IT
dept has given up on us.

Basically, I have a list of properties with their addresses and phone
numbers and other property specifics. Each property is assigned a row
in this table.

Bi-weekly, I would import the guest information to excel. Each guest is
assigned a row in this table.

This is where it is getting tricky for me.

Here's what I would like the result to be:

I would like one field (property code) in the arriving guests table to
trigger an auto fill of the next 5 or so boxes in that row with
information from the property information table.

I can then easily plug that table into a mail merge file to create our
check in envelopes in word. (I know how to do this part already.)

I have tried a number of methods to no avail. Can someone please help?
I would like to keep this in excel if possibe but I have also
experimented with Access. Since I am the only one in the office with
Access on my computer, that will make it tougher for the rest of the
employees here.

Thanks in advance for your help!

 

[PY & Associates]

Send us sample files to have a look please

 

[Stephanieo99]

I have attached three documents.

Sept = Test month (this comes from our reservation system)
Property addresses = Table where prop information is stored
Final Result = What I need the finished product to look like so I ca
merge it to our envelope file in word


Thanks for all your help!

Send us sample files to have a look please

"Stephanieo99" (e-mail address removed) wrote i
message

I have been working for good number of days on this "project" an
still
can't figure it out.
I work for a property management company and we print check in
enevelopes for our arriving guests. A prior employee had a convoluted
way of performing this using about four different programs... no on
in
IT can figure it out. I think there is a way to just use excel but m
IT
dept has given up on us.

Basically, I have a list of properties with their addresses and phone
numbers and other property specifics. Each property is assigned a row
in this table.

Bi-weekly, I would import the guest information to excel. Each gues
is
assigned a row in this table.

This is where it is getting tricky for me.

Here's what I would like the result to be:

I would like one field (property code) in the arriving guests tabl
to
trigger an auto fill of the next 5 or so boxes in that row with
information from the property information table.

I can then easily plug that table into a mail merge file to creat
our
check in envelopes in word. (I know how to do this part already.)

I have tried a number of methods to no avail. Can someone pleas
help?
I would like to keep this in excel if possibe but I have also
experimented with Access. Since I am the only one in the office with
Access on my computer, that will make it tougher for the rest of the
employees here.

Thanks in advance for your help!

+-------------------------------------------------------------------
|Filename: SEPT.TXT
|Download: http://www.excelbanter.com/attachment.php?attachmentid=78
|Filename: final Result.txt
|Download: http://www.excelbanter.com/attachment.php?attachmentid=81
|Filename: Property Addresses.txt
|Download: http://www.excelbanter.com/attachment.php?attachmentid=80
+-------------------------------------------------------------------

 

[PY & Associates]

Files missing please.

I have attached three documents.

Sept = Test month (this comes from our reservation system)
Property addresses = Table where prop information is stored
Final Result = What I need the finished product to look like so I can
merge it to our envelope file in word


Thanks for all your help!



+-------------------------------------------------------------------+
|Filename: SEPT.TXT |
|Download: http://www.excelbanter.com/attachment.php?attachmentid=78|
|Filename: final Result.txt |
|Download: http://www.excelbanter.com/attachment.php?attachmentid=81|
|Filename: Property Addresses.txt |
|Download: http://www.excelbanter.com/attachment.php?attachmentid=80|
+-------------------------------------------------------------------+

 

[JoAnn Paules [MVP]]

You can't attach files to this newsgroup.

--

JoAnn Paules
MVP Microsoft [Publisher]

 

[joeu2004]

You can't attach files to this newsgroup.

The files are accessible via Google Groups. Go to the newsgroup
microsoft.public.excel.newusers.

I would open attachments only by logging into a restricted account, not
an administrator account. When I did that and looked at the files, I
saw "raw" text, not Excel files. In one case, the data is completely
unstructured -- obvious in some input format for something. Good luck!

My suggestion to the OP: hire an Excel consultant. "You get what you
pay for!"

 

[JoAnn Paules [MVP]]

Still not a good idea. Unless you're using Google Groups, those files don't
exist. And no one in their right mind would open an attachment in a
newsgroup.

--

JoAnn Paules
MVP Microsoft [Publisher]

 

[PY & Associates]

We cannot figure out how you assign properties to each "guest".
Perhaps it is done manually each time.

If we may guess, the workflow should be:
read SEPT.TXT with Excel in sheet1;
read Property Address.txt in sheet2;
in a new column in sheet1, key in property id;
use vlookup to pull in property specifies from sheet2;
export relevant fields in text file to Final Result.txt format.

We believe your service provider can automate this with minimum effort.

Regards
PY & Associates

 

[Don Guillett]

I have not looked at your files but I may??? have an idea of what you are
trying to do. You may contact me privately.

 

[Stephanieo99]

Is there any way I can get you to call me or write my personal e-mail
address? I can be reached at 800-521-2515 x2004 (I will be here until
6:30 Mountain Time) or you can reach me at my personal e-mail:
(e-mail address removed)


Thanks so much for all your help! If you can help me out I can get you
a 20% discount to stay in one of our properties here in Sun Valley!

I have not looked at your files but I may??? have an idea of what you
are
trying to do. You may contact me privately.

--
Don Guillett
SalesAid Software
(e-mail address removed)
"Stephanieo99" (e-mail address removed) wrote in
message

I have been working for good number of days on this "project" and
still
can't figure it out.
I work for a property management company and we print check in
enevelopes for our arriving guests. A prior employee had a convoluted
way of performing this using about four different programs... no one
in
IT can figure it out. I think there is a way to just use excel but my
IT
dept has given up on us.

Basically, I have a list of properties with their addresses and phone
numbers and other property specifics. Each property is assigned a row
in this table.

Bi-weekly, I would import the guest information to excel. Each guest
is
assigned a row in this table.

This is where it is getting tricky for me.

Here's what I would like the result to be:

I would like one field (property code) in the arriving guests table
to
trigger an auto fill of the next 5 or so boxes in that row with
information from the property information table.

I can then easily plug that table into a mail merge file to create
our
check in envelopes in word. (I know how to do this part already.)

I have tried a number of methods to no avail. Can someone please
help?
I would like to keep this in excel if possibe but I have also
experimented with Access. Since I am the only one in the office with
Access on my computer, that will make it tougher for the rest of the
employees here.

Thanks in advance for your help!

+-------------------------------------------------------------------+
+-------------------------------------------------------------------+

 

[JoAnn Paules [MVP]]

NEVER, NEVER, NVER post your phone number or unmunged email address!

--

JoAnn Paules
MVP Microsoft [Publisher]