I just don't want other recipients seeing everyone's email address

[Needshelp]

Outlook 2003 .lease can someone help me with the problem of displaying
recipients email addresses in the to address line. I don't want to use bcc
line.I just don't want other recipients seeing everyone's email addresses,
but I would like them to see who has received it.

 

[Milly Staples [MVP - Outlook]]

You can't have it both ways. You cannot send mail to multiple recipients,
not show their email addresses, but allow the recipients to know who else
received the mail.

Either use the BCC field or mail merge. The recipients will not know who
else received the mail unless you include the list in the message body
without the e-mail addresses.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Needshelp asked:

| Outlook 2003 .lease can someone help me with the problem of displaying
| recipients email addresses in the to address line. I don't want to
| use bcc line.I just don't want other recipients seeing everyone's
| email addresses, but I would like them to see who has received it.

 

[Needshelp]

Thank you Milly but I have sent emails to two or more people by putting their
name in the "To"line and as long as their name only is in the "display"area
of my contacts it seems to work.is it wrong to put more than one contact
name into the "to" line?
may have answered my own question!

 

[VanguardLH]

Outlook 2003 .lease can someone help me with the problem of displaying
recipients email addresses in the to address line. I don't want to use bcc
line.I just don't want other recipients seeing everyone's email addresses,
but I would like them to see who has received it.

Since you don't want to use the Bcc field then you have limited yourself
to using a program that sends out an individual copy of your e-mail to
each recipient who be shown in the To/Cc header. So use Word's help on
using Mail Merge or look at using a bulk mailing program rather than a
personal e-mail client, like Outlook.

 

[Needshelp]

Maybe I am asking the Q the wrong way . When someone sends me an email with
multiple recipient on it, some of them have just their name and some have
their name and email address. the person sending them does not want to keep
letting every one on the email see the email addresses after the names. is
there a way to stop this happening in outlook?
should I start a new post?

 

[VanguardLH]

Maybe I am asking the Q the wrong way . When someone sends me an email with
multiple recipient on it, some of them have just their name and some have
their name and email address. the person sending them does not want to keep
letting every one on the email see the email addresses after the names. is
there a way to stop this happening in outlook?
should I start a new post?

In a particular contact record in your Outlook (and which happened to be
one of the recipients included in the e-mail that you received), what do
you have shown in the "Display as" field? I thought this only affected
the display when YOU were composing a message, not when you received
one.

Also, the To, Cc, and Bcc fields shown in the UI for your e-mail client
are NOT used to specify the recipients to the sender's mail server. The
client normally compiles an aggregate list of recipient's from all these
UI fields. It then uses that list to generate a RCPT-TO command for
each recipient. If there are N recipients, there are N RCPT-TO commands
sent by the e-mail client to the server. Then the *data* of the message
is sent using a single DATA command. The To header is *in* the message
so it is sent during the DATA command. This means the e-mail client can
put anything it wants in the To, Cc, Bcc, From, Date, or other headers
because they are inside the message (which has a header section, blank
delimiter line, and the body - but it's all data and NOT used by the
mail server to determine who are the recipients). Listservers work this
way. A separate list of recipients are in one file and the message
(with its header and body sections) are in a different file. The owner
sends a new message file and tells the listserver to send it using each
recipient in the other file. So it depends on HOW the sender composed
their message and HOW they sent it to their own mail server.

 

[Milly Staples - MVP Outlook]

What do your recipients see? If they double click on the address in the TO:
field, they will see the e-mail address.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375

Thank you Milly but I have sent emails to two or more people by putting
their
name in the "To"line and as long as their name only is in the
"display"area
of my contacts it seems to work.is it wrong to put more than one contact
name into the "to" line?
may have answered my own question!
--
I wish I was born Fifty years later.

You can't have it both ways. You cannot send mail to multiple
recipients,
not show their email addresses, but allow the recipients to know who else
received the mail.

Either use the BCC field or mail merge. The recipients will not know who
else received the mail unless you include the list in the message body
without the e-mail addresses.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Needshelp asked:

| Outlook 2003 .lease can someone help me with the problem of displaying
| recipients email addresses in the to address line. I don't want to
| use bcc line.I just don't want other recipients seeing everyone's
| email addresses, but I would like them to see who has received it.

 

[Needshelp]

Thank you Milly I see now that it makes no difference to what the recipient
can(eventually) see by changing the "display". As you point out they can
Double click on a name and get the email address.
Thank You I now understand one has to use the Bcc.
--
I wish I was born Fifty years later.

What do your recipients see? If they double click on the address in the TO:
field, they will see the e-mail address.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375

Thank you Milly but I have sent emails to two or more people by putting
their
name in the "To"line and as long as their name only is in the
"display"area
of my contacts it seems to work.is it wrong to put more than one contact
name into the "to" line?
may have answered my own question!
--
I wish I was born Fifty years later.

You can't have it both ways. You cannot send mail to multiple
recipients,
not show their email addresses, but allow the recipients to know who else
received the mail.

Either use the BCC field or mail merge. The recipients will not know who
else received the mail unless you include the list in the message body
without the e-mail addresses.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Needshelp asked:

| Outlook 2003 .lease can someone help me with the problem of displaying
| recipients email addresses in the to address line. I don't want to
| use bcc line.I just don't want other recipients seeing everyone's
| email addresses, but I would like them to see who has received it.

 

[Needshelp]

Thank you VanguardLH , I will have to study this a little more and unravel it
in my brain. It is very educational and I think I see it.
Thanks once again.

 

[VanguardLH]

Thank you VanguardLH , I will have to study this a little more and unravel it
in my brain. It is very educational and I think I see it.
Thanks once again.

Although you could use the View -> Options menu to see the headers (to
see just what was in the headers), you might want to get Pocketknife
Peef which is an add-on that shows views of the body as text, the body
as HTML (if HTML-formatted), the headers, and the attachments, if any.