**I Need Help with "Document Map..."

[RW]

I use Word on OS X and it works great. I have a 500 page document (a
novel), and the way it's set up is...

CHAPTER (formatted as First Header)

Sub-title (formatted as Second Header)

The actual writing... (formatted as Body Text)


Up until I did something, the Document Map would display the "Chapter", and
then the Subtitle underneath it. Now, and I have no idea why, it's also
listing every first line of every paragraph in the Document map and it's now
useless. All I want it to display is the Chapter and then the One Line
Description (Subtitle) underneath it, so that I can go back and forth
quickly between chapters. How do I do get rid of all the extra paragraphs
in the Document map and go back to just chapter and subtitle???

Thanks,
Rachel.

 

[Beth Rosengard]

Hi Rachel,

Document Map is infamous for corrupting documents. For that reason, the
experts advise using Outline View instead. I don't know if there's a simple
fix for your problem, but I would advise using the standard method for
"uncorrupting" a document (see below) and then learning how to use Outline
View.

To uncorrupt a document, turn on the Show/Hide formatting tool, copy all of
your document except for the very last paragraph mark, and paste it into a
blank, new Word doc.

To learn to use Outline View, see here:
<http://www.mvps.org/word/FAQs/Formatting/UsingOLView.htm>. This article
was written for the PC but the principles apply on the Mac. The ALT key on
the PC is the Option key on the Mac.

Hope this helps.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://www.mvps.org/word/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>