I want to be able to manage Outlook ANYWHERE!

[Rochelle]

Please help! I need to be able to access my email (old,new,folders) and my
contacts wherever I am (Home,Work,Laptop,& HP IPAQ). I have Outlook 2003 on
all except my IPAQ (i think). As of now the only place I have my 2 email
accounts going to is my office, what I hate is being somewhere else and not
being able to look at any email or contacts becasue I am not sure how to set
up multiple Outlooks for the same accounts. (Not sure if that makes sense)
Any help would be great!

 

[Brian Tillman]

Please help! I need to be able to access my email (old,new,folders)
and my contacts wherever I am (Home,Work,Laptop,& HP IPAQ). I have
Outlook 2003 on all except my IPAQ (i think). As of now the only
place I have my 2 email accounts going to is my office, what I hate
is being somewhere else and not being able to look at any email or
contacts becasue I am not sure how to set up multiple Outlooks for
the same accounts. (Not sure if that makes sense) Any help would be
great!

You need to speak to the mail people where you work for what options they
provide for accessing your work mail externally.

 

[Rochelle]

Unfortunately that would be me. It is our family business, which makes
business and personal all run together. I would have to check and see who
actually set up all of our accounts for the business. But lets say I just
wanted to be able to see my earthlink mail everywhere, can you answer my
question without the business part?
Sorry for the trouble

 

[Angus Comber]

If you have an Exchange Server you can use OWA - a sort of webmail for
Exchange.

If not possible you could setup remote access to your PC - but of course
your PC has to be switched on for that to work.

Also maybe your email provider offers webmail.

There are many possibilities....

Angus

 

[John]

I'm guessing that you have your website and email hosted with a provider, and
you have your Outlook setup to access that email (as opposed to owning your
own webserver and email server).

If this is true, it's propably more likely you are not using Exchange.

There are basically two kinds of connections from Outlook to a non-Exchange
email server: POP3 and IMAP. Your email provider may provide either or both
of these.

With POP3, your email will be MOVED from the email server to whichever
computer you connect to at the moment with Outlook. A copy of the email will
not still be on the email server.

Let's say you're in your office on your desktop on Monday, and view your
email with Outlook. All outstanding email will be copied to your desktop,
and deleted from the email server automatically.

Then on Tuesday, while traveling with your laptop, you view your email with
Outlook. Any new email from lastnight and today will get copied to your
laptop. But you will not see any of the email that got copied to your
desktop on Monday.

When you return to your desktop on Wednesday, you won't see any of the email
from your laptop..... so the email will be all over the place.

Now, for IMAP.... IMAP, which your provider may or may not provide, works
similar to POP3, but it doesn't delete the emails from the server. You can
see all emails on all computers, because the server is the master, not the
desktop or laptop. The exception to this, is any copies of SENT email. That
would be only on the computer you sent it from.... but you might be able to
do something there maybe.

The last option is to not use Outlook at all from any computer, and to
always use the web-based interface that most email providers will provide.
This way, all incoming email and copies of sent email always stay on the
server, never on your desktop or laptop.

I prefer the IMAP option myself, because of course, the Outlook interface is
much faster and friendly, etc. ad. infinitum.

 

[Brian Tillman]

Unfortunately that would be me. It is our family business, which
makes business and personal all run together. I would have to check
and see who actually set up all of our accounts for the business.
But lets say I just wanted to be able to see my earthlink mail
everywhere, can you answer my question without the business part?

OK. How many PCs do you wish to use for this? Will it always be one PC, a
laptop you take with you, or will it be from multiple PCs, at home, at work,
an Internet Café, etc.?

Sorry for the trouble

No touble.

 

[Rochelle]

--
Always Grateful,
Rochelle

OK. How many PCs do you wish to use for this? Will it always be one PC, a
laptop you take with you, or will it be from multiple PCs, at home, at work,
an Internet Café, etc.?

I have a desktop at work, desktop at home, laptop, & PDA....
As of now the only place I can get any mail is from work because I have
Outlook at work set up to receive my work email (wherever that comes from)
and my earthlink account email. Although I have Outlook 2003 on my other
PCs, I am not sure how to set up the email accounts since they are already
going to the PC at work.

Thanks for helping

 

[Rochelle]

--
Always Grateful,
Rochelle

I'm guessing that you have your website and email hosted with a provider, and
you have your Outlook setup to access that email (as opposed to owning your
own webserver and email server).

If this is true, it's propably more likely you are not using Exchange.

That is correct...

There are basically two kinds of connections from Outlook to a non-Exchange
email server: POP3 and IMAP. Your email provider may provide either or both
of these.

With POP3, your email will be MOVED from the email server to whichever
computer you connect to at the moment with Outlook. A copy of the email will
not still be on the email server.

Let's say you're in your office on your desktop on Monday, and view your
email with Outlook. All outstanding email will be copied to your desktop,
and deleted from the email server automatically.

Then on Tuesday, while traveling with your laptop, you view your email with
Outlook. Any new email from lastnight and today will get copied to your
laptop. But you will not see any of the email that got copied to your
desktop on Monday.

When you return to your desktop on Wednesday, you won't see any of the email
from your laptop..... so the email will be all over the place.

EXACTLY MY PROBLEM....I HATE THAT....

Now, for IMAP.... IMAP, which your provider may or may not provide, works
similar to POP3, but it doesn't delete the emails from the server. You can
see all emails on all computers, because the server is the master, not the
desktop or laptop. The exception to this, is any copies of SENT email. That
would be only on the computer you sent it from.... but you might be able to
do something there maybe.

This sounds perfect...how should I go about setting this up?

The last option is to not use Outlook at all from any computer, and to
always use the web-based interface that most email providers will provide.
This way, all incoming email and copies of sent email always stay on the
server, never on your desktop or laptop.

I prefer the IMAP option myself, because of course, the Outlook interface is
much faster and friendly, etc. ad. infinitum.

Yes I love Outlook so I think the second option would be best
Thanks sooooooooo much!

 

[Brian Tillman]

I have a desktop at work, desktop at home, laptop, & PDA....
As of now the only place I can get any mail is from work because I
have Outlook at work set up to receive my work email (wherever that
comes from) and my earthlink account email. Although I have Outlook
2003 on my other PCs, I am not sure how to set up the email accounts
since they are already going to the PC at work.

If they're all POP accounts, then on the Advanced tab of your accounts'
properties (Click Tools>E-mail Accounts>Next. Select the account. Click
Change, then More Settings, then Advanced) you can tell Outlook to leave
copies of messages on the server. That way, other Outlooks accessing that
same server will find the messages there and also download them. You can
see all your messages on all machines that way, although they will be
distinct copies. Deleteing an item from one PC won't delete it from the
others.

As for accessing your work mail from outside of work, your work IT people
will have to tell you how to do that.

 

[Rochelle]

WOW...In about 20 seconds you made my life A LOT easier
THANK YOU!!!!!!!!