If Then Else

[SteveB]

I am merging from Excel 2007 to Word 2007. The value in Excel is a
calculated field that roughly half the time has a value and the other half it
is equal to Zero. When I pull this into Word I want the value to appear
unless it is zero. If it is zero, I just want to put a dash "-". I'm not
sure if this would be a If Then Else situation or maybe some other solution.
Thanks for all your help.

 

[macropod]

Hi SteveB,

In Word, add a numeric picture switch to the mergefield. To do this:
.. select the field;
.. press Shift-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData};
.. edit the field so that you get {MERGEFIELD MyData \# 0;-0;'-'} (or whatever other numeric format you prefer - see below);
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.

Note: The '\# 0' in the field is referred to as a numeric picture switch. Other possibilities include:
.. \# 0 for rounded whole numbers
.. \# ,0 for rounded whole numbers with a thousands separator
.. \# ,0.00 for numbers accurate to two decimal places, with a thousands separator
.. \# $,0 for rounded whole dollars with a thousands separator
.. \# $,0.00;($,0.00);'-' for currency, with brackets around negative numbers and a hyphen for 0 values


The precision of the displayed value is controilled by the '0.00'. You can use anything from '0' to '0.000000000000000'.

If you use a final ';' in the formatting switch with nothing following, (eg \# $,0.00;($,0.00) zero values will be suppressed.
Note that this suppresses 0s resulting from empty fields and from fields containing 0s.