Image Size in Word

[twfmike]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

In Word for PC, there is the facility to reduce the resolution and filesize of embedded images, to stop documents getting monstrously large. This wasn't present in Word 2004 for Mac. Is it available in Word 2008??

And if not, is there a way of reducing the size of a Word document when saving it as a PDF

 

[ahostmadsen]

And if not, is there a way of reducing the size of a Word document when saving it as a PDF

Apple's PDF generator is a space hog. In general, when I compare pdfs generated by Apple's pdf they are 10 times the size of the same pdfs genenrated by Adobe Acrobat professional on my PC. 10 times! That doesn't matter from what source: word, .ps, .eps etc. So, if you're interested in compact pdfs I would recommend trying Acrobat professional.

If you have bitmap images in your document, you can reduce the file size by opening in Apple's preview and using save as and applying a quartz filter (reduce file size). I find that Apple's standard filter makes the image quality very poor, but you can define your own filters in colorsync utility (yes, this is kind of complicated; this part of OS X is not that user friendly).

 

[Phillip Jones, C.E.T.]

If you do have Acro Pro you can open these file in it and use Pdf
Optimizer and remove what most likely is multiple version of the same
font. just remove all but one version type of each font

example if there is 6 copies of Helvetica bold oblique. remove all but
one copy then look for other multiple copies and remove all multiple
just leaving one copy of each version. Then save by doing so will
drastically reduce the problem.

Apple's PDF generator is a space hog. In general, when I compare pdfs generated by Apple's pdf they are 10 times the size of the same pdfs genenrated by Adobe Acrobat professional on my PC. 10 times! That doesn't matter from what source: word, .ps, .eps etc. So, if you're interested in compact pdfs I would recommend trying Acrobat professional.

If you have bitmap images in your document, you can reduce the file size by opening in Apple's preview and using save as and applying a quartz filter (reduce file size). I find that Apple's standard filter makes the image quality very poor, but you can define your own filters in colorsync utility (yes, this is kind of complicated; this part of OS X is not that user friendly).

--
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Phillip M. Jones, CET mailto[email protected]
If it's "fixed", don't "break it"! http://www.vpea.org
http://www.kimbanet.com/~pjones/default.htm
G4-500 Mac 1.5 GB RAM OSX.3.9 G4-1.67 GB PowerBook 17" 2GB RAM OSX.4.11
------------------------------------------------------------------------

 

[John McGhie]

No point in fiddling around with Quartz filters: Preview will Save As a
variety of graphics formats.

GIF is the smallest (but is only suitable for screen captures).

PNG is the next smallest: about a 20th of the size of BMP, and is very good
for screen shots and line drawings.

JPG enables you to specify a "Quality" rating that enables you to specify
the size of the output file: from "large" to "very small". When you reduce
the quality, you are removing detail from the image, so save as a copy and
test to learn how low you can set the quality without wrecking your image.

This is best done with a proper graphics editor that also enables you to
crop the image and to adjust the resolution. For screen-based display,
there is no point in setting the resolution above 96 pi. If you set it that
low, you will save a huge amount of file size, regardless of which of the
above formats you choose.

Cheers

Apple's PDF generator is a space hog. In general, when I compare pdfs
generated by Apple's pdf they are 10 times the size of the same pdfs
genenrated by Adobe Acrobat professional on my PC. 10 times! That doesn't
matter from what source: word, .ps, .eps etc. So, if you're interested in
compact pdfs I would recommend trying Acrobat professional.

If you have bitmap images in your document, you can reduce the file size by
opening in Apple's preview and using save as and applying a quartz filter
(reduce file size). I find that Apple's standard filter makes the image
quality very poor, but you can define your own filters in colorsync utility
(yes, this is kind of complicated; this part of OS X is not that user
friendly).

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[ahostmadsen]

No point in fiddling around with Quartz filters: Preview will Save As a

variety of graphics formats.

GIF is the smallest (but is only suitable for screen captures).

PNG is the next smallest: about a 20th of the size of BMP, and is very good
for screen shots and line drawings.

JPG enables you to specify a "Quality" rating that enables you to specify
the size of the output file: from "large" to "very small". When you reduce
the quality, you are removing detail from the image, so save as a copy and
test to learn how low you can set the quality without wrecking your image.

This is best done with a proper graphics editor that also enables you to
crop the image and to adjust the resolution. For screen-based display,
there is no point in setting the resolution above 96 pi. If you set it that
low, you will save a huge amount of file size, regardless of which of the
above formats you choose.

Cheers

But this only works for images, if you want to save them as images. If you have word document with images that you want to save to pdf, you do need to use quartz filters. My understanding is that what preview does is save embedded images in the pdf files as jpg images.

 

[twfmike]

No point in fiddling around with Quartz filters: Preview will Save As a

But this only works for images, if you want to save them as images. If you have word document with images that you want to save to pdf, you do need to use quartz filters. My understanding is that what preview does is save embedded images in the pdf files as jpg images.

thank you, quartz filters looks like the right answer.

 

[John McGhie]

I wouldn't bother with Quartz filters.

It makes work for you, and it does not affect the outcome (at all...)

Quartz filters do not alter the size of the Word file. At all.

Your Word file size is what we are talking about. That depends entirely on
what file format you choose for the images.

If you choose GIF, the file will be as small as it is going to get, but you
can have only 256 colours. If you choose TIFF, the file will be huge but
you do not lose anything.

A Quartz filter will reduce the size of a PDF. It will not reduce the size
of a Word file. It reduces the size of the PDF by removing pixels from the
pictures.

Cheers

thank you, quartz filters looks like the right answer.

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]