implementing a shared document from a template

[JulieD]

Hi all

any ideas on how to automate the following process
person A chooses file / new - selects the template
saves it (file / save)
and then it is available as a shared document to persons A, B, C & D.

is this easier to implement in ver 2002 or 2003 ...
has anyone got experience with working with shared workspaces (ver 2003) ..
what alternatives do you have if you don't have Microsoft Windows SharePoint
Services installed for sharing a document.

i would appreciate any input / code / ideas (i haven't used shared documents
since ver 2000)

Cheers
JulieD

 

[Anne Troy]

IMHO, sharing Word documents is a total no-no, regardless of services. Word
wasn't designed to be shared by multiple users; not in the sense that Excel
or Access are. Whatever you're doing, I would find another method.
________________________

**** Hope it helps! ****

~Dreamboat
Excel VBA Certification Coming Soon!
www.VBAExpress.com/training/
********************************

 

[JulieD]

Hi Anne

thanks for getting back to me - basically there's three users who are all
responsible for updating different parts of a document.
This document needs to be generated from a template (ie a new document each
time) on a weekly basis and we're looking at the most efficient way of doing
this. If you have any ideas i would love to hear them.

Cheers
JulieD

 

[Anne Troy]

I see! So not "sharing all at once"... okay. Sorry. I have to get used to
newsgroups questions again. To my knowledge this is always done by the
network geeks and providing rights to a folder on a server. I'm not familiar
with sharepoint, but then, this is the Word group, right? So, sure, you put
the template somewhere so they can't overwrite it (or make it read-only if
you trust them not to undo that), and give all these people rights to that
particular folder. Or am I still not understanding?

**** Hope it helps! ****

~Dreamboat
Excel VBA Certification Coming Soon!
www.VBAExpress.com/training/
********************************

 

[JulieD]

Hi Anne

could be my explaination of the situation ... they need a new document based
on the templateon a weekly basis, person A is responsible for updating
section 1, person B for section 2 & person C for section 3 ... currently
person A does their bit & emails it to person B ... they do their bit &
email to person C ... but if, for example, person B is out of the office for
a couple of days .. .then everything gets delayed, so they want to find a
solution where they can all access the same document & update their bits of
it when its convenient for them without having to worry if someone else has
it open or isn't there or whatever. Does this make more sense.

Cheers
JulieD

 

[Anne Troy]

I'm sorry, Juls. What's the problem, then? Aren't they on a network?
**** Hope it helps! ****

~Dreamboat
Excel VBA Certification Coming Soon!
www.VBAExpress.com/training/
********************************

 

[JulieD]

Hi Anne

they're currently using the routing slip method ... Person A sends it to
Person B who sends it to Person C ... but if Person B isn't there then
Person C doesn't get it in their absence... one option is to put it on a
network share & access it but they're hoping for a better solution then
"first in best dressed" IYKWIM.

- i appreciate you hanging in with me on this one

Cheers
JulieD