Import Contacts to Word to write letters

[Jeff G]

In my earlier versions of Outlook to could import the name and address from a
Contact into Word so you could send them a letter. I can't find this useful
tool in Outlook 2007. Any ideas?

 

[Vince Averello [MVP-Outlook]]

Take a look at the Mailings tab in Word 2007.

 

[Jeff G]

Thanks - I found it but it is so much more difficult than the old version. I
have over 1,800 contacts so when I want to do a letter to one individual, the
amount of time it takes (and the number of steps required) seem much longer
for this type of task. If I was doing the same letter to multiple people it
would definately be quicker.

 

[Gordon]

Thanks - I found it but it is so much more difficult than the old version.
I
have over 1,800 contacts so when I want to do a letter to one individual,
the
amount of time it takes (and the number of steps required) seem much
longer
for this type of task. If I was doing the same letter to multiple people
it
would definately be quicker.

You need to add the addressbook to the Quick access Toolbar.
Click on the little arrow to the right of the bar, and choose "More
Commands". Select "Commands not in the Ribbon" in the box "Use Commands
From" and scroll down to Address Book. Highlight it, and click "Add".
Then when in a new document, you can click the addressbook icon in the QAT,
find your contact, click OK and it will automatically insert the address
from that contact.

HTH

 

[emilberger]

OK - but that is far less feature rich that in the older verison of outlook.
The Name and Address is minimal when the letter has many datafields created.

Eric

I'd pay for a simple utility that whan a contact is selected a template is
opened - filled in - and noted in i't history.

 

[Gordon]

OK - but that is far less feature rich that in the older verison of
outlook.
The Name and Address is minimal when the letter has many datafields
created.

The name and address is the same as in the Mailing address box in the
outlook contact. You can put as much detail as you like in that....

 

[emilberger]

But it does not merge all the other data into the letter or proposal.

I found a macro someone posted for businee.lett and business.email and it
works great and give you a quick way to make a letter just does not post
action to your journal.

 

[frustrated]

thank you, this suggestion is very helpful..

You need to add the addressbook to the Quick access Toolbar.
Click on the little arrow to the right of the bar, and choose "More
Commands". Select "Commands not in the Ribbon" in the box "Use Commands
From" and scroll down to Address Book. Highlight it, and click "Add".
Then when in a new document, you can click the addressbook icon in the QAT,
find your contact, click OK and it will automatically insert the address
from that contact.

HTH

 

[Gordon]

thank you, this suggestion is very helpful..

YW!

 

[Edmund]

Happy New Year! I (finally) got a new computer with Outlook 2007. I am
reading these posts from years ago hoping by now that the "New Letter to
Contact" icon has somehow reappeared in the latest versions of Outlook 2007.
Ive been searching but no luck finding it.

 

[Gordon]

Happy New Year! I (finally) got a new computer with Outlook 2007. I am
reading these posts from years ago hoping by now that the "New Letter to
Contact" icon has somehow reappeared in the latest versions of Outlook
2007.
Ive been searching but no luck finding it.

That's because it's not there.
In Office 2007 it works the other way.
Open a Word Document, click on the drop-down arrow to the right of the QAT
(Quick Access Toolbar) and choose Customise. Add the Addressbook icon to the
QAT.
Then when you want to insert an address from your Outlook Contacts into a
Word document, just place the cursor at the insertion point, click on the
Addressbook icon and choose your contact.

If you want to do a Mail merge with multiple contacts, then you still
initiate that from Outlook.

HTH