Import distribution lists into address book

[Captain Kirk]

My company has several distribution lists which I wish to import into my
address book. They are listed under a public contacts folder in outlook
under public folders. These lists have the same icon listed as my contact
list, so these could possibly be classified as contacts. Can anyone provide
me with assistance as to how I can do this? Google and Microsoft help
provide me with no examples.

 

[Judy Gleeson \(MVP Outlook\)]

Have you tried grabbing and draging them into your Contacts folder? What
happens when you try (the exact message please).

Why do you need them in your Contacts anyway? They are accessible where
they are (unless sychning with a PDA). I can hlep you configure them if you
need help making them work in the To... field.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

 

[Russ Valentine [MVP-Outlook]]

Moreover, DL's are among the data you lose whenever you do an import
operation.

 

[Captain Kirk]

Thanks Judy for your response. I tried dragging it into my contacts folder
but this did not have any affect. There was no message when I did this, but
I notice the list was entered as a subdirectory under my contacts folder.
What I am trying to accomplish is to move these lists so I can place them in
the pull down menu from the "Select Names" dialogue box in the "show names
from the" field when composing a message.

 

[Brian Tillman]

Thanks Judy for your response. I tried dragging it into my contacts
folder but this did not have any affect. There was no message when I
did this, but I notice the list was entered as a subdirectory under
my contacts folder.

I have a feeling that they're not DLs at all, but Public Contacts folders.

What I am trying to accomplish is to move these
lists so I can place them in the pull down menu from the "Select
Names" dialogue box in the "show names from the" field when composing
a message.

Did you try adding the folders to the Public Folders Favorites folder, then
try to enable them as address books?

 

[Judy Gleeson \(MVP Outlook\)]

IF what you have is a DL in a Public Folder, you don''t need it in your
Contacts folder to make it work as you describe it:

"What I am trying to accomplish is to move these lists so I can place them
in the pull down menu from the "Select Names" dialogue box in the "show
names from the" field when composing a message.

SHow the Folder List View in the Navigation Pain, that's the left side chunk
of Outlook. Drill down to the Public Folder Contacts Folder that has your
DL in it. (Go all the way down to the root source folder not one you have
put in Favorites)

Right click that Contacts Folder | Properties | Outlook Address Book | check
the box to Show as an Outlook Address book. Now the names in that Contacts
Folder will appear in the To... field and when you want to show names from
each folder.


Here are some tips about how to post questions:
http://support.microsoft.com/?id=555375

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

Moreover, DL's are among the data you lose whenever you do an import
operation.
--
Russ Valentine
[MVP-Outlook]

My company has several distribution lists which I wish to import into my
address book. They are listed under a public contacts folder in outlook
under public folders. These lists have the same icon listed as my
contact
list, so these could possibly be classified as contacts. Can anyone
provide
me with assistance as to how I can do this? Google and Microsoft help
provide me with no examples.

 

[Captain Kirk]

Thank you Judy! Having this information really has helped my coworker out a
great deal. My lists were previously set up by an IT person who has since
left our company, and I did not recall how he did it.

IF what you have is a DL in a Public Folder, you don''t need it in your
Contacts folder to make it work as you describe it:

"What I am trying to accomplish is to move these lists so I can place them
in the pull down menu from the "Select Names" dialogue box in the "show
names from the" field when composing a message.

SHow the Folder List View in the Navigation Pain, that's the left side chunk
of Outlook. Drill down to the Public Folder Contacts Folder that has your
DL in it. (Go all the way down to the root source folder not one you have
put in Favorites)

Right click that Contacts Folder | Properties | Outlook Address Book | check
the box to Show as an Outlook Address book. Now the names in that Contacts
Folder will appear in the To... field and when you want to show names from
each folder.


Here are some tips about how to post questions:
http://support.microsoft.com/?id=555375

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

Moreover, DL's are among the data you lose whenever you do an import
operation.
--
Russ Valentine
[MVP-Outlook]

My company has several distribution lists which I wish to import into my
address book. They are listed under a public contacts folder in outlook
under public folders. These lists have the same icon listed as my
contact
list, so these could possibly be classified as contacts. Can anyone
provide
me with assistance as to how I can do this? Google and Microsoft help
provide me with no examples.

 

[Judy Gleeson \(MVP Outlook\)]

Woo hoo. Beam me up! It's nice to make someone's day.

--
Here are some tips about how to post questions:
http://support.microsoft.com/?id=555375

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

Thank you Judy! Having this information really has helped my coworker out
a
great deal. My lists were previously set up by an IT person who has since
left our company, and I did not recall how he did it.

IF what you have is a DL in a Public Folder, you don''t need it in your
Contacts folder to make it work as you describe it:

"What I am trying to accomplish is to move these lists so I can place
them
in the pull down menu from the "Select Names" dialogue box in the "show
names from the" field when composing a message.

SHow the Folder List View in the Navigation Pain, that's the left side
chunk
of Outlook. Drill down to the Public Folder Contacts Folder that has
your
DL in it. (Go all the way down to the root source folder not one you have
put in Favorites)

Right click that Contacts Folder | Properties | Outlook Address Book |
check
the box to Show as an Outlook Address book. Now the names in that
Contacts
Folder will appear in the To... field and when you want to show names
from
each folder.


Here are some tips about how to post questions:
http://support.microsoft.com/?id=555375

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

Moreover, DL's are among the data you lose whenever you do an import
operation.
--
Russ Valentine
[MVP-Outlook]
message
My company has several distribution lists which I wish to import into
my
address book. They are listed under a public contacts folder in
outlook
under public folders. These lists have the same icon listed as my
contact
list, so these could possibly be classified as contacts. Can anyone
provide
me with assistance as to how I can do this? Google and Microsoft help
provide me with no examples.